We are recruiting on behalf of a leading life science organisation for an experienced PA to the Chief Information Officer, with additional support as a Project Coordinator, on a 12-month fixed-term contract. This varied role combines approximately 80% PA support with 20% project coordination.
The successful candidate will provide high-level PA support, prioritising competing demands and acting as an effective gatekeeper. The ability to manage multiple stakeholders, push back appropriately and build strong professional relationships is essential.
We are looking for an experienced PA or EA who is highly organised, proactive and confident working with senior stakeholders. Excellent communication skills, sound judgement, discretion and attention to detail are essential, together with the ability to anticipate issues and recommend solutions. Life sciences industry experience and/or a project management qualification would be advantageous, but are not essential. Minute-taking experience is essential, as well as experience with projects, presentations and putting together reports for leadership eyes.
The organisation values individuals who are bold, imaginative, open and dynamic. The role is ideally full-time, although part-time applicants will also be considered.
Based – hybrid, 3 days in the office, 2 WFH
Hours – 9am-5:15pm (they will also consider part-time hours)
Duties include but are not limited to:
- Manage complex diaries, inboxes, meetings, travel and expenses
- Monitor priorities, flag issues and ensure commitments are managed
- Prepare correspondence, reports, presentations and briefing documents
- Coordinate meetings, including agendas, minutes, actions and follow-up
- Manage internal and external enquiries with discretion
- Build effective relationships with senior stakeholders and external partners
- Coordinate ITO projects across multiple workstreams
- Assist with project plans, timelines, budgets and resources
- Monitor progress and maintain risk, issue and action logs
- Prepare project updates and reports
#J-18808-Ljbffr
PA & Project Coordinator. Life Sciences. 12-Month FTC. ASAP Start in City of London employer: Joyce Guiness Limited
Joyce Guiness Limited is an excellent employer that values innovation and collaboration within the property sector. With a hybrid work model, employees enjoy the flexibility of working from home while also benefiting from a supportive office environment that fosters professional growth. The company promotes a culture of respect and teamwork, offering opportunities for career advancement and skill development, making it an ideal place for those seeking meaningful and rewarding employment.
