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For Companies At a Glance
- Tasks: Support a department head with admin tasks, diary management, and meeting coordination.
- Company: Join a global media brand known for its dynamic environment.
- Benefits: Competitive salary, flexible working, and opportunities for travel.
- Why this job: Be the key player in a fast-paced corporate setting, making a real impact.
- Qualifications: Experience in a multinational organisation and strong communication skills.
- Other info: Ideal for those who thrive in a vibrant, high-profile environment.
The predicted salary is between 36000 - 60000 £ per year.
Overview
We are looking for a polished corporate PA with previous experience in a large or multinational organisation to provide administrative support to a department head. This role takes responsibility for ensuring smooth day-to-day operations, enabling the principal to focus on strategic priorities. The candidate should be forward-thinking, capable of anticipating needs, juggling priorities, and proactively addressing potential challenges independently.
The successful candidate will be a gatekeeper and key liaison, managing communication flow and prioritising tasks with minimal supervision, and must therefore have the experience and diplomacy to interact effectively across a wide range of people and personalities, including external suppliers and third parties, always maintaining discretion and confidentiality. This candidate must be comfortable working flexibly, as they will need to be able to travel when required. Experience working with HNWs / VIPs would be ideal. Excellent written and oral English language skills are a priority, alongside high levels of accuracy and attention to detail. MS Office suite proficiency is critical, and fluency in French/Italian or Spanish would be beneficial, but not essential.
Based: Office – Central London
Duties and responsibilities
- Inbox email management, prioritising / organising / responding
- Complex diary management, ensuring alignment across stakeholders / time zones
- Proactive preparation for all meetings
- Act as liaison with senior staff, managing complex communications
- Coordinate with travel team to plan complex logistics
- Attend meetings with principal to capture, document and manage critical actions
- Provide summaries of meeting notes to stakeholders / ensure completion
- Expenses reconciliation
- Prepare accurate PowerPoint presentations, documents and agendas
- Manage logistics & requirements for meetings, events and off-sites
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C-suite Personal Assistant. Global Media Brand employer: Joyce Guiness Limited
Contact Detail:
Joyce Guiness Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land C-suite Personal Assistant. Global Media Brand
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a C-suite Personal Assistant role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they operate, so you can tailor your responses to show you're the perfect fit for their team. We want to see that you've done your homework!
✨Tip Number 3
Showcase your organisational skills during the interview. Bring a portfolio of your previous work, including examples of complex diary management or presentations you've created. This will demonstrate your attention to detail and ability to juggle priorities effectively.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. Good luck!
We think you need these skills to ace C-suite Personal Assistant. Global Media Brand
Some tips for your application 🫡
Show Off Your Experience: Make sure to highlight your previous experience in large or multinational organisations. We want to see how you've supported senior leaders and managed complex tasks, so don’t hold back on those details!
Be Polished and Professional: Since this role is all about being a corporate PA, your application should reflect that polished professionalism. Use clear, concise language and ensure your spelling and grammar are spot on – we’re looking for attention to detail!
Tailor Your Application: Don’t just send a generic application! Tailor your CV and cover letter to match the job description. We love seeing candidates who understand the role and can demonstrate how their skills align with our needs.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Joyce Guiness Limited
✨Master the Art of Anticipation
As a C-suite Personal Assistant, you'll need to show that you can think ahead. Research the department head's priorities and challenges, and come prepared with ideas on how you can help streamline their day-to-day operations. This will demonstrate your proactive mindset and ability to juggle multiple tasks.
✨Showcase Your Communication Skills
Since you'll be acting as a key liaison, it's crucial to highlight your communication abilities. Prepare examples of how you've effectively managed communications in previous roles, especially with senior staff or external parties. Practise articulating your thoughts clearly and confidently during the interview.
✨Demonstrate Discretion and Diplomacy
In this role, maintaining confidentiality is paramount. Be ready to discuss situations where you've had to handle sensitive information or navigate complex interpersonal dynamics. This will reassure the interviewers that you understand the importance of discretion in a high-stakes environment.
✨Familiarise Yourself with MS Office and More
Proficiency in MS Office is a must, so brush up on your skills, especially in PowerPoint and Excel. Consider preparing a sample presentation or document to showcase your attention to detail and accuracy. If you have any language skills, even if they're not essential, mention them as they could set you apart from other candidates.
