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- Tasks: Support a department head with executive admin tasks and manage communication flow.
- Company: Joyce Guiness is a leading recruitment agency in London, specialising in high-calibre support roles.
- Benefits: Flexible working hours, including evenings and weekends, with opportunities for remote work.
- Why this job: Join a global brand and enhance your skills in a dynamic, fast-paced environment.
- Qualifications: Experience in PR or communications, excellent English skills, and proficiency in MS Office required.
- Other info: Fluency in additional languages is a plus; must be adaptable to different time zones.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
We are looking for a polished corporate PA with previous experience in a PR, communications or governance role in a large or multinational organisation, to provide executive administrative support a department head.
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This role takes responsibility for ensuring smooth day-to-day operations, enabling the client to focus on strategic priorities. This role requires a forward-thinking candidate, capable of anticipating needs, juggling priorities and proactively addressing potential challenges independently before they arise.
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The successful candidate will be a gatekeeper and key liaison, managing communication flow and prioritising tasks with minimal supervision, and must therefore have the experience and diplomacy to interact effectively across a wide range of people and personalities, including external suppliers and third parties, always maintaining discretion and confidentiality.
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This candidate must be comfortable working flexibly, as there may be regular evening and weekend work, as well as the need to work around different time zones.
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Excellent written and oral English language skills are a priority, alongside high levels of accuracy and attention to detail. Fluency in other languages would be beneficial. Confidence with MS Office suite and the ability to create custom reports efficiently are essential.
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Duties include but are not limited to:
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- Inbox email management, prioritising / organising / responding
- Complex scheduling / diary management, ensuring alignment across multiple stakeholders and time zones
- Cultivate effective working relationships with internal stakeholders
- Effective / proactive preparation for all meetings
- Act as liaison with CEO / Chief of Staff, managing complex communications
- Coordinate with Travel team to schedule / plan complex travel logistics
- Attend meetings alongside the principal to capture, document and manage critical discussion points.
- Provide summaries of meeting notes to stakeholders / ensure completion
- Credit card expenses reconciliation
- Prepare accurate PowerPoint presentations, documents and agendas
- Manage logistics & requirements for meetings, events, and off-sites
- Support yearly department budget preparation
- Create event invitations and response letters
- Continuously seek opportunities to improve processes and workflows
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***Joyce Guiness is one of the most established support recruitment agencies in London. We specialise in providing high calibre candidates for a variety of temporary and permanent roles including; PA, EA, TA, Receptionist, Office Manager, Marketing and Events Manager and Hospitality. We are committed to continuously improving diversity and equality within our recruitment processes.
\\nDue to the high volume of applications received, we are unable to respond to each application individually. If you are already registered with Joyce Guiness, please contact your consultant directly.***
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C-suite PA. Marketing / communications. Global brand employer: Joyce Guiness Limited
Contact Detail:
Joyce Guiness Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land C-suite PA. Marketing / communications. Global brand
✨Tip Number 1
Network with professionals in the marketing and communications field, especially those who have experience as a PA. Attend industry events or webinars to connect with potential colleagues and learn about the latest trends.
✨Tip Number 2
Familiarise yourself with the specific tools and software commonly used in executive support roles, such as advanced features of MS Office, project management tools, and communication platforms. This will help you stand out during interviews.
✨Tip Number 3
Demonstrate your ability to manage complex schedules by preparing examples of how you've successfully handled multiple priorities in previous roles. Be ready to discuss these scenarios during your interview.
✨Tip Number 4
Showcase your discretion and confidentiality skills by preparing anecdotes that highlight your experience in handling sensitive information. This is crucial for a role that involves liaising with high-level executives.
We think you need these skills to ace C-suite PA. Marketing / communications. Global brand
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in PR, communications, or governance roles. Emphasise your skills in managing complex schedules and communication flows, as these are crucial for the C-suite PA position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your ability to anticipate needs and manage priorities effectively. Use specific examples from your past experiences to demonstrate your diplomacy and discretion when interacting with various stakeholders.
Highlight Language Skills: If you are fluent in any languages other than English, make sure to mention this in your application. This could set you apart from other candidates, especially given the global nature of the role.
Showcase Technical Proficiency: Mention your confidence with the MS Office suite, particularly in creating custom reports and PowerPoint presentations. Providing examples of how you've used these tools effectively in previous roles can strengthen your application.
How to prepare for a job interview at Joyce Guiness Limited
✨Showcase Your Communication Skills
As a C-suite PA, effective communication is key. Be prepared to demonstrate your written and verbal skills during the interview. You might be asked to summarise complex information or respond to hypothetical scenarios, so practice articulating your thoughts clearly and concisely.
✨Demonstrate Proactive Problem-Solving
This role requires someone who can anticipate needs and tackle challenges before they arise. Prepare examples from your past experience where you successfully identified potential issues and implemented solutions independently. This will show your forward-thinking approach.
✨Highlight Your Organisational Skills
With responsibilities like complex scheduling and diary management, it's crucial to showcase your organisational abilities. Discuss specific tools or methods you use to manage multiple priorities effectively, and be ready to explain how you ensure accuracy and attention to detail in your work.
✨Familiarise Yourself with the Company Culture
Understanding the company's values and culture can give you an edge. Research the organisation and its leadership style, and think about how your personal values align with theirs. This will help you articulate why you're a good fit for the team during the interview.
