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- Tasks: Be the friendly face of a renowned architecture practice, managing calls and welcoming guests.
- Company: Join a supportive and inspirational architecture firm in central London.
- Benefits: Enjoy 21 days holiday, increasing to 25, plus bank holidays.
- Why this job: Kickstart your career in a dynamic environment where every contribution counts.
- Qualifications: Strong MS Office skills and excellent communication abilities are essential.
- Other info: Perfect for proactive self-starters who thrive under pressure.
The predicted salary is between 30000 - 42000 £ per year.
We’re seeking an Administration Assistant / Receptionist to join our long-standing client, a renowned and inspirational Architecture practice, as an integral part of their business, joining a supportive team – where everyone’s contribution matters.
The successful candidate must be able to communicate confidently with people at all levels, whilst maintaining the high standards and procedures expected. This candidate must be an impressive first point of contact, representing the practice with professionalism and confidence when welcoming visitors and handling calls.
This role requires a proactive self-starter with excellent organisational abilities who thrives under pressure and excels at multitasking.
Strong MS Office proficiency (particularly Word and Excel), and a typing speed of 50 wpm is essential. Experience with InDesign would be beneficial.
Hours – 9am-6pm, 1 hour for lunch
Based – fully office-based
Holiday – 21 days (+ bank hols), increasing up to 25 days
Duties include but are not limited to:
- Front of House & Communications
- Answer all incoming calls and respond efficiently to messages
- Greet all guests upon arrival and ensure they’re offered refreshments
- Manage meeting room bookings / set-up, ensuring spaces are tidy and presentable
- Provide support to Directors, Architects and the Administration Manager
- Manage diaries, expenses and annual leave records
- Handle typing of correspondence and documents as required
- Assist with filing and ad-hoc administrative duties
- Process daily post (opening, stamping, distributing and logging outgoing mail)
- Organise couriers as needed
- Maintain stationery and office supplies
- Ensure office equipment is operating / maintained / repaired as necessary
- Keep the office tidy and well-presented
Administration Assistant / Receptionist. Architecture. C London employer: Joyce Guiness Limited
Contact Detail:
Joyce Guiness Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant / Receptionist. Architecture. C London
✨Tip Number 1
Get to know the company before your interview! Research their projects and values so you can chat confidently about how you fit in. This shows you're genuinely interested and not just another applicant.
✨Tip Number 2
Practice your communication skills! Since you'll be the first point of contact, it’s crucial to come across as professional and friendly. Try role-playing with a friend to nail that perfect greeting.
✨Tip Number 3
Show off your organisational skills during the interview. Bring examples of how you've managed multiple tasks or projects in the past. This will demonstrate that you can handle the busy environment of an architecture practice.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Administration Assistant / Receptionist. Architecture. C London
Some tips for your application 🫡
Show Off Your Communication Skills: Since this role is all about being the first point of contact, make sure your application highlights your communication skills. Use clear and confident language to demonstrate how you can represent the practice professionally.
Tailor Your CV and Cover Letter: Don’t just send a generic CV! Tailor it to reflect the specific skills and experiences that match the job description. Mention your MS Office proficiency and any relevant experience with InDesign to catch their eye.
Be Organised and Concise: Keep your application neat and well-structured. An organised application reflects your ability to manage tasks effectively, which is key for this role. Make sure to proofread for typos and clarity!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Joyce Guiness Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing calls, greeting guests, and supporting the team. This will help you demonstrate how your skills align perfectly with what they’re looking for.
✨Showcase Your Communication Skills
As the first point of contact, your communication skills are crucial. Practice answering common interview questions clearly and confidently. You might even want to prepare a few examples of how you've effectively communicated in previous roles, especially under pressure.
✨Demonstrate Your Organisational Skills
This role requires excellent organisational abilities. Be ready to discuss how you manage your time and tasks. Consider sharing specific tools or methods you use to stay organised, like calendar management or task prioritisation techniques.
✨Familiarise Yourself with MS Office and InDesign
Since strong MS Office proficiency is essential, brush up on your Word and Excel skills before the interview. If you have experience with InDesign, be prepared to talk about it. Showing that you’re tech-savvy can really set you apart from other candidates.
