At a Glance
- Tasks: Provide administrative support and coordinate property management for a vibrant team.
- Company: Join Joules, a friendly and innovative brand with a strong community spirit.
- Benefits: Full-time hours, supportive environment, and opportunities for personal growth.
- Other info: Work in a beautiful office in Market Harborough with great transport links.
- Why this job: Be part of a dynamic team making a real difference in facilities management.
- Qualifications: Experience in administration and strong communication skills are essential.
The predicted salary is between 25000 - 30000 € per year.
The Role
Are you a strong communicator with a background in administration that thrives in delivering the best level of service? Step into the role of Facilities Coordinator here at Joules Head Office within our friendly Health & Safety Team.
Working Pattern
This is a full time position based at ‘The Barn’ – Joules’ purpose built Head Office in Market Harborough, Leicestershire. The typical hours are 9am to 5pm, Monday to Friday and this is an onsite role.
Our Location
Market Harborough in Leicestershire is where Joules began in 1989. This market town is home to the brand’s Head Office and is full of independent shops, bars and restaurants. It also benefits from good transport links to London, making it easily accessible for visitors and commuters alike.
What You’ll Do
- Administrative Support: Provide day‑to‑day administrative assistance to the Property Department and daily management of the office on an ad‑hoc basis. Handle incoming correspondence and communications, ensuring timely and appropriate responses. Maintain accurate and up‑to‑date records and databases related to property management and compliance. Cover reception during absences.
- Property & Compliance Coordination: Support the Facilities, Maintenance, and Health & Safety teams to ensure the estate remains safe, compliant, and operational. Monitor the Property Group inbox, respond to queries, or escalate as appropriate. Support supplier onboarding processes.
- Stakeholder Liaison: Act as a key liaison between internal teams such as Finance, Retail Operations and Health & Safety. Build and maintain positive working relationships with external partners. Coordinate with service providers to ensure timely and quality delivery of property services.
- Project & Estate Support: Assist with the planning and execution of estate projects and strategic initiatives. Prepare supporting materials for internal and external use. Track project deliverables and ensure follow‑up actions are completed.
- Meeting & Communication Management: Organise and facilitate key departmental meetings. Handle internal and external enquiries professionally, offering assistance or escalating as needed to ensure effective resolution.
- Invoice & Documentation Processing: Check, log, and code invoices for approval and payment. Ensure documentation is completed accurately for all new suppliers and contractors. Support the Facilities Coordinator with ad‑hoc tasks and project work.
What You’ll Bring
- Experience within a similar administrative based role.
- Prior knowledge of Property and Facilities management would be advantageous but not essential.
- Excellent organisational and time‑management skills.
- Strong communication and interpersonal abilities.
- Working knowledge of Google Suite: Google Docs, Sheets, and Slides would be desirable.
- Attention to detail and high levels of accuracy.
Sponsorship
In accordance with Home Office guidance, successful candidates must evidence their right to work in the UK before commencement of employment. Joules does not hold a Sponsor Licence and therefore will not sponsor a candidate under the Skilled Worker route.
Joules Facilities Coordinator in Market Harborough employer: Joules
Joules is an exceptional employer, offering a vibrant work culture at our purpose-built Head Office in Market Harborough, where you can thrive in a supportive environment alongside a dedicated Health & Safety Team. With a focus on employee growth and development, we provide opportunities for meaningful contributions while enjoying the charm of a market town filled with independent shops and excellent transport links to London. Join us to be part of a company that values strong communication and teamwork, ensuring a rewarding experience for all staff.
StudySmarter Expert Advice🤫
We think this is how you could land Joules Facilities Coordinator in Market Harborough
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work at Joules or in similar roles. A friendly chat can open doors and give you insider info about the company culture and what they really value in a Facilities Coordinator.
✨Tip Number 2
Prepare for the interview by researching Joules and their Health & Safety Team. Understand their values and how you can contribute to maintaining a safe and compliant environment. Tailor your answers to show how your skills align with their needs.
✨Tip Number 3
Practice your communication skills! As a Facilities Coordinator, you'll need to liaise with various teams. Role-play common interview questions with a friend to boost your confidence and ensure you can articulate your thoughts clearly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining the Joules team. Good luck!
We think you need these skills to ace Joules Facilities Coordinator in Market Harborough
Some tips for your application 🫡
Show Off Your Communication Skills:Since the role is all about strong communication, make sure to highlight your experience in this area. Use clear and concise language in your application to demonstrate your ability to convey information effectively.
Tailor Your Experience:Take a good look at the job description and match your skills and experiences to what Joules is looking for. If you've got any experience in property management or facilities coordination, don’t forget to mention it!
Be Organised:Show us your organisational skills by structuring your application neatly. Use bullet points for key achievements and keep everything easy to read. A well-organised application reflects your attention to detail, which is crucial for this role.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to the right people. Plus, it shows you’re keen on joining our team at Joules!
How to prepare for a job interview at Joules
✨Know Your Stuff
Before the interview, make sure you understand the role of a Facilities Coordinator. Familiarise yourself with the key responsibilities mentioned in the job description, like administrative support and stakeholder liaison. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
As a strong communicator, it's essential to demonstrate your interpersonal abilities during the interview. Practice articulating your thoughts clearly and concisely. You might even want to prepare examples of how you've successfully liaised with different teams or handled challenging communications in the past.
✨Be Organised
Since the role requires excellent organisational skills, come prepared with a structured approach to your interview. Bring a notepad with questions for the interviewer and jot down key points during the conversation. This shows that you’re detail-oriented and ready to manage multiple tasks effectively.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, ongoing projects, or how success is measured in the role. This not only demonstrates your interest but also gives you valuable insights into the company culture and expectations.
