At a Glance
- Tasks: Coordinate interviews and ensure a smooth hiring process for candidates and managers.
- Company: Join a dynamic recruitment team in Birmingham with a focus on people.
- Benefits: Competitive salary, professional development, and a fast-paced work environment.
- Other info: Opportunity to thrive in a busy, collaborative atmosphere with career growth potential.
- Why this job: Be the key player in shaping candidates' experiences and driving recruitment success.
- Qualifications: Organisational skills and experience in scheduling or recruitment support preferred.
Location - Birmingham
Salary - £30,000 - £32,000 DOE
Job Type - FTC 6 Months Initially
We are looking for a highly organised, detail-focused Interview Scheduler/Recruitment Coordinator to join our clients busy recruitment team. This is a fast-paced, people-facing role at the heart of the hiring process and you will be the person keeping candidates and hiring managers all moving in the same direction, making sure every interview happens on time and every candidate has a smooth, professional experience.
If you are the kind of person who thrives on structure, juggles multiple diaries without breaking a sweat and takes pride in getting the small details right, we’d love to hear from you.
The Role
- Coordinating and scheduling interviews between candidates and clients/hiring managers, managing multiple diaries and time zones where required
- Acting as the main point of contact for candidates throughout the interview process, confirming details, sending reminders, and handling last-minute changes
- Liaising closely with recruitment consultants to ensure interview requirements, formats, and availability are clearly understood
- Maintaining accurate, up-to-date candidate and interview records within the CRM/ATS
- Preparing interview packs, confirmation emails and any supporting documentation
- Chasing feedback from clients and candidates in a timely manner, keeping the process moving
- Managing room/video call bookings and troubleshooting basic scheduling conflicts
- Supporting the wider team with general recruitment administration, including offer paperwork, reference requests, and onboarding documentation where required
- Flagging scheduling risks or bottlenecks early, and proactively solving problems before they become issues
What Our Client is Looking For
- Previous experience in a scheduling, administration, coordination, or recruitment support role
- Excellent organisational skills, with the ability to manage multiple priorities and shifting diaries simultaneously
- Strong written and verbal communication skills and comfortable liaising with candidates and hiring managers at all levels
- A proactive, can-do attitude, with the confidence to chase people for information without being asked twice
- High attention to detail and accuracy, particularly when working under time pressure
- Comfortable using CRM/ATS systems, calendar tools (Outlook/Google Calendar), and video conferencing platforms (Teams, Zoom, etc.)
- A calm, adaptable approach, things change quickly in recruitment and you will need to keep pace
- Experience within a recruitment agency or in-house talent team is desirable but not essential
Recruitment Coordinator in Birmingham employer: Joshua Robert Recruitment
Joshua Robert Recruitment is an exceptional employer, offering a dynamic work culture that fosters professional growth and development. With a focus on high-profile commercial assets in the vibrant city of Manchester, employees benefit from exposure to prestigious clients and projects, alongside opportunities for career advancement in a rapidly growing consultancy environment.
StudySmarter Expert Advice🤫
We think this is how you could land Recruitment Coordinator in Birmingham
✨Get Involved in Recruitment Events
Temporary roles in talent acquisition can pop up all over the place, so keep an eye on local recruitment fairs and industry networking events. These are prime opportunities to chat directly with companies like Joshua Robert Recruitment and get your foot in the door—sometimes you can even land an interview on the spot!
✨Engage in Online Recruitment Communities
Join communities on platforms like LinkedIn or niche forums where recruiters hang out. Engage in discussions, share your insights, and post your availability for temporary roles. You never know, a connection might refer you to a role at a place like Joshua Robert Recruitment before it even hits job boards!
✨Flex Your Availability and Skills
When applying for temporary positions, be upfront about your availability and any specific skills you have that can meet the urgent needs of recruiters. This makes you more attractive to hiring managers looking for someone who can hit the ground running.
✨Tap Into Your Uni’s Career Services
If you're still near a university, don't forget about their career services! They often have exclusive listings for temporary roles, especially in talent acquisition, and can connect you with employers who are keen to hire students or recent grads like us for short-term assignments.
We think you need these skills to ace Recruitment Coordinator in Birmingham
Some tips for your application 🫡
Showcase Your Recruitment Skills:As someone applying for a talent acquisition role, it’s key to highlight your experience in finding and placing talent. Talk about specific methods you’ve used in past roles—whether it’s social media sourcing, networking, or using ATS systems. Show us how you’ve made a difference in previous projects!
Tailor Your CV for Talent Acquisition:When you're putting together your CV for a temporary role in recruiting, focus on your measurable achievements—like the number of positions filled or the reduction in time-to-hire. Use bullet points to make it easy for us to see your contributions at a glance, and don’t forget to mention any relevant certifications or training you've undergone!
Craft a Relatable Cover Letter:For a temporary role, your cover letter should not only explain why you want this job but also why you’re suited for short-term projects. Mention your adaptability and any past experiences where you quickly integrated into a team or got up to speed with new processes. Let us know how you can hit the ground running!
Highlight Immediate Availability:Since this is a temporary position, it’s essential to emphasise your availability in your application. Make it clear when you can start and how flexible you are with hours. Frame it as a positive—your ability to jump in and help us right when we need you will definitely make you stand out!
How to prepare for a job interview at Joshua Robert Recruitment
✨Show Off Your People Skills
Since you're getting into talent acquisition, it's crucial to highlight your communication and interpersonal skills. Think of a few scenarios where you've successfully dealt with candidates, managed relationships, or resolved conflicts—these will give you a solid edge in the interview with Joshua Robert Recruitment.
✨Research the Latest Recruiting Tools
Stay ahead of the game by familiarising yourself with popular ATS (Applicant Tracking Systems) and recruitment tools that are trending in the industry. Be ready to discuss how you might use these tools in your role at Joshua Robert Recruitment, even if it's just a temporary role—they’ll want to know you can hit the ground running.
✨Understand the Urgency
Temporary roles often mean quick turnarounds. Show that you understand the nuances of urgent hiring processes, perhaps by sharing experiences where you had to source candidates under tight deadlines. It demonstrates you know the ropes and can adapt fast, which will definitely impress Joshua Robert Recruitment.
✨Highlight Your Flexibility
Temp roles can be unpredictable, so emphasise your flexibility and willingness to take on varying workloads or adapt to different company cultures. Prepare a few anecdotes where you've thrived in a dynamic environment—Joshua Robert Recruitment will want to see that you can roll with the punches!
