People Shared Services Transition Coordinator in York

6-9 Months Fixed Term Contract, Full Time (35 Hours per week)

About the role

We are seeking a People Shared Services Transition Coordinator to join Group Shared Services on a fixed‑term basis to support the delivery of a significant care services transition. This role is critical to coordinating and delivering People Shared Services activity across HR, Payroll and Benefits, ensuring employee data, documentation and processes are prepared, validated, and delivered accurately, securely and in line with agreed project timelines. Working closely with the Care Project Team and JRHT colleagues, you will act as the central coordination point within People Shared Services for TUPE‑related activity. You will play a key role in managing and validating employee and payroll data, coordinating the preparation and delivery of Employee Liability Information (ELI), supporting employee communications, and ensuring that all information shared is accurate, compliant, and timely. The role combines coordination, data validation and operational delivery within HR and payroll systems, proactively aligning activity to key transition milestones and anticipating requirements ahead of each phase.

Key responsibilities

• Coordinate and drive People Shared Services activity to support the care services transition, ensuring key tasks, deadlines and dependencies are actively managed.
• Act as the central coordination point within People Shared Services, gathering, preparing and providing employee information required by the Care Project Team and JRHT colleagues.
• Work closely with HR Support, Payroll and Benefits teams to extract, review and validate employee data from HR and payroll systems, ensuring accuracy, completeness and timeliness.
• Coordinate the preparation, validation and delivery of TUPE‑related employee data, including Employee Liability Information (ELI).
• Coordinate the preparation and distribution of employee communications and correspondence relating to the transition, ensuring documentation is issued accurately and to agreed timelines.
• Manage and respond to requests for employee or payroll information, ensuring information is provided promptly and securely.
• Organise and support People Shared Services project meetings, including preparing documentation, maintaining action logs and tracking progress.
• Maintain accurate and up‑to‑date trackers and documentation relating to employee data, communications and information shared as part of the transition.
• Ensure all employee information is handled securely and in line with organisational policies, GDPR requirements and relevant legislation.
• Identify risks, dependencies and issues within People Shared Services activity, resolving where possible or escalating appropriately.

About you

You will have a strong working knowledge of TUPE, HR and payroll processes, with experience handling and validating employee data using HR and payroll systems. You will understand the importance of data accuracy, confidentiality and GDPR compliance, and be confident working with sensitive information in a structured and methodical way. You will have experience supporting employee transitions or similar time‑limited projects, working across multiple teams and managing competing priorities. Strong organisational skills, attention to detail and the ability to manage multiple deadlines are essential. You will be proactive, confident and able to quickly understand systems, processes and requirements, contributing effectively from an early stage in a fast‑paced environment. You will communicate clearly, work collaboratively with a range of stakeholders, and be comfortable identifying issues, resolving problems and driving delivery.

Our purpose

Group Shared Services uses professional expertise to deliver exceptional quality services for JRF and JRHT, empowering colleagues to achieve their missions and drive impact across the organisation and beyond. This role supports that purpose by ensuring People Shared Services activity is well‑coordinated, accurate and compliant during a significant organisational transition.

How to apply

If you share our passion and this role sounds like you, then we’re looking forward to hearing from you. Please submit your CV and supporting information via our online application platform. The closing date for applications is 15th April 2026. Interviews will take place on 22nd & 23rd April 2026. We reserve the right to bring the closing date forward should enough quality applications be received prior to the current closing date.

Additional Information

Applications are welcome from all, regardless of age, disability, marriage or civil partnership, pregnancy or maternity, religion or belief, race, sex, sexual orientation, trans status or socioeconomic background. We positively encourage applications from people from marginalised backgrounds, including but not limited to those with experience of living in poverty. We are committed to being an anti-racist organisation and operate an anonymised recruitment process so that bias is eliminated from the shortlisting process. In support of our approach to flexible working, we are happy to receive applications from those seeking full-time employment, as well as those who may want to share the role on a part-time basis. When making your application, please state whether you want to be considered for either full or part-time work and, if part-time, the number of hours per week you would be looking for. At JRF we’re at our best when we’re continually building on trust, showing we care and making a difference – and hope others will do the same. So, for those roles which allow it, we’re developing a more blended approach to how and where you work. This means you can expect to work flexibly between the office and home (with an expectation of two days a week in your home office). We offer a supportive and flexible workplace. For details about our benefits click here: JRF Benefits. We are a Disability Confident Employer. This means that we are committed to the recruitment, progression and retention of disabled individuals. We shall also offer interviews to disabled candidates who meet the minimum criteria for the job. If you have a disability, please tell us if you would like to be considered for an interview under the Disability Confident Scheme. If you have any additional needs and need reasonable adjustments to be made to the interview process, please let us know.