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- Tasks: Provide executive support to the Head of Reparations and manage key administrative tasks.
- Company: Join a forward-thinking organisation dedicated to reparations and social justice.
- Benefits: Competitive salary, hybrid working, and opportunities for professional development.
- Other info: Collaborative environment with a focus on equality and diversity.
- Why this job: Make a meaningful impact while supporting vital reparations initiatives.
- Qualifications: Strong organisational skills and experience in administrative support.
The predicted salary is between 47814 - 47814 £ per year.
Contract: Fixed-term until April 2029, 35 hours per week
Location: York/ hybrid (in office attendance once or twice a week)
Salary range: £47,814
MAIN PURPOSE AND SCOPE OF THE JOB
This role provides Executive support to the Head of Reparations, and enables the smooth administrative delivery of the wider reparations work. The role will collaborate across the organisation, including liaising with the SLT and Executive Team staff, trustees and key external stakeholders.
POSITION IN ORGANISATION
Reports to: Head of Reparations
Responsible for: n/a
DUTIES AND KEY RESPONSIBILITIES
- Executive Support
- Prepare and coordinate briefing and background documents so that the Head of Reparations (HOR) is fully informed ahead of key meetings.
- Manage the HOR’s diary, inbox, and scheduling to ensure effective prioritisation of time including flagging urgent emails that need a response or forwarding emails to other members of the team to deal with as appropriate.
- Coordinate travel and logistics, including booking transport and accommodation.
- Prepare and send occasional correspondence on behalf of the HOR.
- Internal and external meeting organisation - including compiling agendas for HOR, circulating papers, and producing meeting minutes and action trackers.
- Managing the Briefings Tracker – ensuring the HOR is fully briefed and has relevant information, meeting participant bios, background reading for all internal and external meetings.
- Recording and maintaining the Head of Reparations’ contacts, networks, including tracking emails, appointments and follow up actions.
- Assist with proof-reading correspondence, desktop research, drafting letters and reports as necessary supporting the Head of Reparations.
- Support Head of Reparations and SLT with Project Management Office administrative for key strategic initiatives such as project plan tracking, status reports, risk & action log maintenance, External Advisory Group coordination and logistics, Staff participation, external partner and stakeholder logistics.
- Support for the team and wider organisation
- Collaborating with staff on reparations related work.
- Engaging with external key stakeholders, as appropriate.
- Engaging with the communications team on social media activity related to reparations.
- Support for event planning involving the HOR and reparations team, including venue booking and logistics – e.g. for Leadership Team Away Days, Board meetings and workshops, team events.
- Support diversity and equality of opportunity in the workplace.
- Carry out other associated duties as may arise, develop or be assigned.
General Responsibilities
- Consistently perform the role effectively and in line with the values and mission of JRCT.
- Proactively keep up to date with developments affecting your work and maintaining and improving personal competence through continuous professional development.
- Take direction on projects and priorities from your line manager and trustees, which may vary from time to time.
- Develop, foster and maintain effective relationships with relevant external stakeholders and organisations.
- Work to administration and communication protocols efficiently to ensure that organisational systems and procedures are implemented.
- Abide by all organisational policies, codes of conduct and practice.
- Prepare for and participate in supervision and appraisal meetings.
- Maintain confidentiality and professionalism at all times.
- Contribute constructively to team meetings and organisational priorities.
- Demonstrate a commitment to equality, diversity and inclusion in the workplace.
- Carry out other duties as may arise, develop or be assigned commensurate with the role.
Executive Assistant, Reparations in York employer: JOSEPH ROWNTREE CHARITABLE TRUST
Contact Detail:
JOSEPH ROWNTREE CHARITABLE TRUST Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant, Reparations in York
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to the role of Executive Assistant. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Prepare for interviews by researching the organisation and its values. Show how your skills align with their mission, especially around reparations. We want to see that you're not just a fit for the role, but also for the team!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to liaise with various stakeholders. Mock interviews or role-playing scenarios can help you articulate your thoughts clearly and confidently.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us. Don’t miss out on this opportunity!
We think you need these skills to ace Executive Assistant, Reparations in York
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in managing diaries, coordinating meetings, and supporting senior leaders, as these are key aspects of the job.
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, it's essential to demonstrate your strong communication skills. Use clear and concise language in your application and provide examples of how you've effectively communicated in previous roles.
Highlight Your Organisational Skills: The ability to manage multiple tasks and priorities is crucial for this position. In your application, share specific instances where you've successfully organised events or managed complex schedules to show that you can handle the demands of the role.
Apply Through Our Website: We encourage you to submit your application through our website. This ensures that your application is received directly by our team and allows us to process it more efficiently. Plus, you'll find all the details you need about the role there!
How to prepare for a job interview at JOSEPH ROWNTREE CHARITABLE TRUST
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks like managing diaries, coordinating meetings, and preparing briefing documents. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised effectively and ensured smooth operations, as this will resonate well with the interviewers.
✨Engage with Stakeholders
Since the role involves liaising with various stakeholders, be ready to discuss how you've built and maintained relationships in previous roles. Share specific instances where your communication skills made a difference, whether it was coordinating with team members or engaging with external partners.
✨Demonstrate Your Commitment to Values
The organisation values equality, diversity, and inclusion, so be prepared to discuss how these principles have influenced your work. Share your thoughts on why these values are important and how you can contribute to fostering an inclusive workplace culture.