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- Tasks: Manage diaries, coordinate travel, and support project management for key initiatives.
- Company: Join a forward-thinking organisation committed to equality and diversity.
- Benefits: Flexible hybrid work, professional development, and a supportive team environment.
- Other info: Fixed-term contract until April 2029 with opportunities for growth.
- Why this job: Make a difference while developing your skills in a dynamic role.
- Qualifications: Strong organisational skills and a passion for supporting leadership.
The predicted salary is between 30000 - 40000 £ per year.
Contract: Fixed-term until April 2029, 35 hours per week
Location: York/ hybrid (in office attendance once or twice a week)
- Manage the HOR’s diary, inbox, and scheduling to ensure effective prioritisation of time including flagging urgent emails that need a response or forwarding emails to other members of the team to deal with as appropriate.
- Coordinate travel and logistics, including booking transport and accommodation.
- Recording and maintaining the Head of Reparations’ contacts, networks, including tracking emails, appointments and follow up actions.
- Assist with proof-reading correspondence, desktop research, drafting letters and reports as necessary supporting the Head of Reparations.
- Support Head of Reparations and SLT with Project Management Office administrative for key strategic initiatives such as project plan tracking, status reports, risk & action log maintenance, External Advisory Group coordination and logistics, Staff participation, external partner and stakeholder logistics.
- Support diversity and equality of opportunity in the workplace.
- Proactively keep up to date with developments affecting your work and maintaining and improving personal competence through continuous professional development.
- Take direction on projects and priorities from your line manager and trustees, which may vary from time to time.
- Work to administration and communication protocols efficiently to ensure that organisational systems and procedures are implemented.
- Abide by all organisational policies, codes of conduct and practice.
- Prepare for and participate in supervision and appraisal meetings.
- Demonstrate a commitment to equality, diversity and inclusion in the workplace.
Executive Assistant for Fixed Term Contract in York employer: JOSEPH ROWNTREE CHARITABLE TRUST
Contact Detail:
JOSEPH ROWNTREE CHARITABLE TRUST Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant for Fixed Term Contract in York
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work in roles similar to the Executive Assistant position. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Nail that interview prep! Research the company and its values, especially around diversity and inclusion, as it’s a big deal for them. Practise common interview questions and think of examples from your past experiences that showcase your skills.
✨Tip Number 3
Show off your organisational skills! During interviews, highlight your experience with diary management, travel coordination, and project support. Use specific examples to demonstrate how you’ve kept things running smoothly in previous roles.
✨Tip Number 4
Don’t forget to follow up! After an interview, send a thank-you email to express your appreciation for the opportunity. It’s a great way to reinforce your interest in the role and keep you top of mind for the hiring team.
We think you need these skills to ace Executive Assistant for Fixed Term Contract in York
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight the skills and experiences that match the Executive Assistant role. We want to see how you can manage diaries, coordinate travel, and support project management effectively!
Showcase Your Communication Skills: Since you'll be assisting with correspondence and reports, it's crucial to demonstrate your strong written communication skills. Use clear and concise language in your application to reflect this ability.
Highlight Your Organisational Skills: As an Executive Assistant, organisation is key! Share examples of how you've successfully managed multiple tasks or projects in the past. We love to see how you prioritise and keep everything on track.
Apply Through Our Website: We encourage you to submit your application through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at JOSEPH ROWNTREE CHARITABLE TRUST
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, travel coordination, and project support tasks. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers, especially when talking about handling urgent emails or coordinating logistics.
✨Research the Company Culture
Get a feel for the company’s values, especially around diversity and inclusion. This will not only help you tailor your responses but also show that you’re genuinely interested in being part of their team. Mention any relevant initiatives or projects that resonate with you.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the role, team dynamics, and expectations. This shows your enthusiasm and helps you gauge if the company is the right fit for you. Think about asking how they measure success for the Executive Assistant position.