Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage diaries, coordinate travel, and support project management for key initiatives.
- Company: Join a forward-thinking organisation committed to equality and diversity.
- Benefits: Flexible hybrid working, professional development opportunities, and a supportive team environment.
- Other info: Fixed-term contract until April 2029 with excellent career growth potential.
- Why this job: Be at the heart of impactful projects while enhancing your administrative skills.
- Qualifications: Strong organisational skills and a passion for supporting diverse initiatives.
The predicted salary is between 30000 - 40000 £ per year.
Contract: Fixed-term until April 2029, 35 hours per week
Location: York/ hybrid (in office attendance once or twice a week)
- Manage the HOR’s diary, inbox, and scheduling to ensure effective prioritisation of time including flagging urgent emails that need a response or forwarding emails to other members of the team to deal with as appropriate.
- Coordinate travel and logistics, including booking transport and accommodation.
- Recording and maintaining the Head of Reparations’ contacts, networks, including tracking emails, appointments and follow up actions.
- Assist with proof-reading correspondence, desktop research, drafting letters and reports as necessary supporting the Head of Reparations.
- Support Head of Reparations and SLT with Project Management Office administrative for key strategic initiatives such as project plan tracking, status reports, risk & action log maintenance, External Advisory Group coordination and logistics, Staff participation, external partner and stakeholder logistics.
- Support diversity and equality of opportunity in the workplace.
- Proactively keep up to date with developments affecting your work and maintaining and improving personal competence through continuous professional development.
- Take direction on projects and priorities from your line manager and trustees, which may vary from time to time.
- Work to administration and communication protocols efficiently to ensure that organisational systems and procedures are implemented.
- Abide by all organisational policies, codes of conduct and practice.
- Prepare for and participate in supervision and appraisal meetings.
- Demonstrate a commitment to equality, diversity and inclusion in the workplace.
Executive Assistant/Administration in York employer: JOSEPH ROWNTREE CHARITABLE TRUST
Contact Detail:
JOSEPH ROWNTREE CHARITABLE TRUST Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant/Administration in York
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work in roles similar to the Executive Assistant position. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Nail that interview prep! Research the company and its values, especially around diversity and inclusion, as these are key for us. Prepare examples of how you've managed diaries, coordinated logistics, and supported projects in the past.
✨Tip Number 3
Show off your organisational skills! During interviews, highlight your ability to manage multiple tasks, like scheduling and maintaining contacts. Use specific examples to demonstrate how you prioritise effectively under pressure.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our team and contributing to our mission.
We think you need these skills to ace Executive Assistant/Administration in York
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience, especially in diary management and project coordination, so we can see how you fit into our team.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with our needs. We love seeing genuine enthusiasm!
Showcase Your Communication Skills: Since the role involves a lot of correspondence and coordination, make sure your application reflects your strong communication skills. Clear and concise writing will impress us!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss any important updates from us!
How to prepare for a job interview at JOSEPH ROWNTREE CHARITABLE TRUST
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, travel coordination, and project support tasks. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your ability to prioritise effectively and keep everything on track, as this is crucial for the role. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Emphasise Communication and Teamwork
As an Executive Assistant, you'll need to work closely with various stakeholders. Be ready to talk about your experience in collaborating with teams and managing communications. Share instances where you've successfully coordinated with others to achieve a common goal, showcasing your interpersonal skills.
✨Demonstrate Your Commitment to Diversity and Inclusion
Given the emphasis on equality and diversity in the job description, it's important to express your understanding and commitment to these values. Prepare to discuss how you've contributed to creating an inclusive environment in previous roles, and why it's important to you personally.