Human Resources Administrator in Caerphilly

Caerphilly area

Global Manufacturer

Circa £28,000 dependant on experience

This is a 12 month contract role with the potential of a further role in another department of the business.

HR Administration & Employee Records

• Maintain accurate and up-to-date employee records, both electronic and paper based.
• Ensure all HR documentation is filed and retained appropriately.
• Manage the HR mailbox and respond to routine enquiries or redirect as appropriate.
• Produce letters, forms and documentation as required.
• Provide general administrative support including filing, photocopying, telephone enquiries and message taking.
• Record and distribute minutes and actions from HR-related meetings.
• Maintain employee profiles and organisational charts.
• Assist with updates to HR forms and documentation.

HR Reporting & Data Management

• Update and maintain HR data and systems.
• Prepare monthly HR reports including:
• Headcount reports
• Departmental employee reports
• Organisational charts
• Employee profile data
• Turnover statistics
• Attendance reports
• Provide accurate data and reports to support business and management requirements.

Recruitment & Onboarding Administration

• Support recruitment activities by coordinating interviews and assessment processes.
• Create and maintain candidate records and databases.
• Liaise with recruitment agencies regarding temporary workers.
• Arrange interviews and issue interview invitations.
• Record interview notes where required.
• Communicate recruitment outcomes to agencies and candidates.
• Administer weekly agency timesheets.
• Prepare offer letters and contracts of employment.
• Support onboarding and induction administration.
• Maintain recruitment records and documentation.

Learning & Development Administration

• Maintain training and development records.
• Record completion of performance appraisals.
• Track employee training requirements.
• Coordinate training bookings with external providers.
• Issue training confirmations and joining instructions.
• Maintain records of employee development activities and completed training.

Absence Management Administration

• Monitor attendance and absence records in line with company procedures.
• Maintain absence management trackers and related records.
• Prepare absence-related correspondence.
• Support the administration of occupational health referrals, medical assessments and screening appointments.
• Record and track resulting actions and documentation.

Employee Benefits Administration

• Support the administration of employee benefit schemes.
• Arrange pension-related documentation and meetings.
• Maintain records relating to life assurance and other benefit schemes.
• Assist with administration associated with employee engagement surveys and initiatives.
• Support pay review and benefits administration processes.

Health & Safety Administration

• Coordinate and record Health & Safety training activities.
• Maintain training certificates and records.
• Order Personal Protective Equipment (PPE).
• Maintain Health & Safety administration records including incident logs and risk assessment reviews.
• Record minutes and actions from Health & Safety meetings.

General Office Administration

• Arrange employee travel, accommodation and vehicle hire requirements.
• Coordinate servicing, MOTs and routine maintenance for company vehicles.
• Manage visitor schedules and hospitality arrangements.
• Order office consumables and refreshments.
• Support general office administration activities as required.

Ideally, you will have a min of 2 years’ experience in a similar role.

Monday – Thursday Flexible hours

36 hr week

Travel to work from: Caerphilly, Blackwood, Cardiff, Newport, Pontypridd, Cwmbran, Newbridge, Pontypool, Tredegar, Ebbw Vale