Accounts Administrator

Location: Orsett | Monday to Friday

Hours: 40 hours per week
Salary: Competitive (DOE)

Key Responsibilities / Role Purpose

Reporting to the Accounts Manager, the role involves working as part of a team of Accounts Administrators responsible for data entry into the Group’s accounting systems. This primarily includes purchase ledger entry, but also covers sales, cash book, and subcontractor data entry, along with maintaining standing data. Each Accounts Administrator will manage a set of accounts as their primary responsibility and will assist others within the team as directed by their Line Manager.

The Group is transitioning to a new ERP system (COINS), and prior experience with COINS is essential to support this transition and the successful rollout of the system.

Required Experience, Knowledge and Qualifications

• Hands-on experience with COINS, including workflows
• Accuracy and attention to detail
• IT literacy (ERP systems, Excel, etc.), including data import
• Experience processing purchase ledger and cash book transactions, invoice matching, and scheduling payments
• Query resolution skills, liaising with internal teams and third parties
• Maintaining standing data

Desired Skills and Experience

• Bank account reconciliations
• Debtor and creditor account reconciliations, investigating discrepancies
• Processing sales ledger and subcontractor transactions
• Familiarity with VAT and CIS requirements, including subcontractor verification

Personal Attributes

• Team player
• Good communication skills (oral and written)
• Self-starter with strong time management
• Tact and diplomacy in dealing with people
• Ability to build strong relationships within the Finance team and across functions

Performance Indicators

• Volume and accuracy of data processed
• Effective query resolution
• Timely and accurate reconciliations and follow-up of discrepancies

Company Background

The Joseph Gallagher Group is a family-owned Civil Engineering business committed to delivering expertise while prioritizing client satisfaction. We are built on a reputation for honesty and quality, understanding that our actions impact communities and environments.

LIFE Culture

We promote a culture change within the industry, with initiatives to improve Health, Safety, and Wellbeing. Our award-winning LIFE safety programme, launched in 2014, is deeply embedded in our company’s core values.

Equality and Accessibility

We are a Disability Confident employer committed to providing equal opportunities. All individuals will be treated fairly and in accordance with the law, regardless of gender, marital status, race, religion, colour, age, disability, or sexual orientation.

For reasonable adjustments during recruitment, please contact the HR team at HR@josephgallagher.co.uk.

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