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- Tasks: Join our Immigration team as a Legal Secretary, providing essential administrative support.
- Company: Jones Whyte is a dynamic law firm committed to staff development and client satisfaction.
- Benefits: Enjoy competitive salaries, bonuses, hybrid working, and generous holiday schemes.
- Why this job: Be part of a supportive culture that values work-life balance and professional growth.
- Qualifications: Previous legal secretarial experience is essential; immigration experience is a plus.
- Other info: Full-time role with a focus on training and development in Glasgow's City Centre.
The predicted salary is between 24000 - 36000 £ per year.
Role: Immigration Legal Secretary
Place of work: Glasgow, City Centre
Contract type: Full-time, Permanent
Working Hours: Monday – Friday, 9am – 5pm
Are you an experienced Legal Secretary? Can you work within a fast-paced environment with accuracy & confidence?
Jones Whyte invest in our staff and offer training and development to everyone. We engage with our people to continually improve our processes, technology and practices to ensure staff are supported and clients receive the best service. Additionally, all our people benefit from competitive salaries, bonuses, company referrals, well-being support, holiday buy/sell and loyalty schemes.
The Role:
Due to continued growth, Jones Whyte are looking to recruit an efficient and organised Legal Secretary to join our busy Immigration team. You will work specifically within the Immigration department and will support other Legal Secretaries during any absence or holidays.
As a Legal Secretary, you will provide administrative support to fee earners, audio typing, drafting court documentation, as well as proof reading and formatting documents. You will also be responsible for taking and making calls on behalf of the fee earners, relaying accurate and speedy correspondence as well as always ensuring accuracy and professionalism. Previous secretarial experience is essential with Immigration experience desirable.
Our Immigration department is made up of an Associate, Senior Solicitor, Solicitor, Trainee Solicitor. There is a dedicated Legal Support team who handle the mail.
We understand the need for a good work-life balance, which is why we offer hybrid working following a full-time training period in the office.
Your Responsibilities:
- Maintaining contact with third parties regarding cases and clients
- Ensuring all processes and procedures are always adhered to
- Opening and closing clients' files
- Ensuring files are maintained to a high level
- Instructing documents
- Monitoring key dates and ensuring deadlines are met
- Keeping compliance procedures up to date on all files and matters
- Acting as first point of contact for the team
- Dealing with enquiries in a professional manner
Requirements:
- Previous Immigration Secretarial/Administrative experience within a legal environment
- Previous Audio Typing Experience
- Proficient in producing court documentation
- Strong, clear and concise communication skills
- Excellent attention to detail
- Organised, punctual and a professional attitude
- Ability to work independently
- Empathetic and kind individual with professional phone manner
- Proficient with MS Office & case management systems
Company Benefits & Perks:
- Competitive Salary
- Company Pension Scheme
- Company Bonus Scheme
- Excellent Maternity & Paternity Policies
- 23 days holiday plus 8 bank holidays
- Holiday Loyalty Scheme: Earn an additional 5 days holiday
- Buy and Sell up to 3 holiday days each year
- Company Referral Scheme
- Wellbeing Support
- Annual Company Day out
- Birthday Day early finish
Trainee Legal Secretary (Permanent) employer: Jones Whyte
Contact Detail:
Jones Whyte Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Trainee Legal Secretary (Permanent)
✨Tip Number 1
Familiarise yourself with the specific requirements of the Immigration department. Understanding the nuances of immigration law and procedures can set you apart from other candidates, showing your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of Jones Whyte. Engaging with them on platforms like LinkedIn can provide you with insider knowledge about the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 3
Brush up on your audio typing skills. Since this role requires proficiency in audio typing, consider practising with legal documents or using online resources to enhance your speed and accuracy before applying.
✨Tip Number 4
Prepare for potential interview questions by reflecting on your previous experiences in a legal environment. Be ready to discuss specific examples where you've demonstrated attention to detail and professionalism, as these are key traits for the role.
We think you need these skills to ace Trainee Legal Secretary (Permanent)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any previous roles as a Legal Secretary or in Immigration. Use keywords from the job description to demonstrate your fit for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific skills like audio typing and document drafting, and explain how your experience aligns with the responsibilities outlined in the job description.
Highlight Attention to Detail: In your application, emphasise your attention to detail and organisational skills. Provide examples of how you've maintained high standards in previous roles, particularly in legal environments.
Showcase Communication Skills: Since strong communication is key for this role, include examples of how you've effectively communicated with clients and colleagues in past positions. This could be through phone calls, emails, or in-person interactions.
How to prepare for a job interview at Jones Whyte
✨Showcase Your Secretarial Skills
Make sure to highlight your previous secretarial experience, especially in a legal environment. Be prepared to discuss specific tasks you've handled, such as audio typing and drafting court documentation, as these are crucial for the role.
✨Demonstrate Attention to Detail
Since accuracy is key in this position, be ready to provide examples of how you've maintained high standards in your work. You might even want to mention any processes you’ve implemented to ensure compliance and accuracy in documentation.
✨Communicate Clearly and Professionally
As the first point of contact for the team, strong communication skills are essential. Practice articulating your thoughts clearly and professionally, and consider preparing answers to common questions about handling client enquiries.
✨Express Your Organisational Skills
The role requires excellent organisational abilities, so be prepared to discuss how you manage your time and prioritise tasks. Sharing specific examples of how you've successfully met deadlines in a fast-paced environment will impress your interviewers.
