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- Tasks: Join our Immigration team as a Legal Secretary, providing essential administrative support.
- Company: Jones Whyte is a dynamic legal firm committed to staff development and client satisfaction.
- Benefits: Enjoy competitive salaries, bonuses, hybrid working, and generous holiday schemes.
- Why this job: Be part of a supportive culture that values work-life balance and professional growth.
- Qualifications: Previous secretarial experience in a legal environment, especially in Immigration, is essential.
- Other info: Hybrid working available after training; enjoy a fun annual company day out!
The predicted salary is between 24000 - 36000 £ per year.
Role: Immigration Legal Secretary
Place of work: Glasgow, City Centre
Contract type: Full-time, Permanent
Working Hours: Monday – Friday, 9am – 5pm
Are you an experienced Legal Secretary? Can you work within a fast-paced environment with accuracy & confidence?
Jones Whyte invest in our staff and offer training and development to everyone. We engage with our people to continually improve our processes, technology and practices to ensure staff are supported and clients receive the best service. Additionally, all our people benefit from competitive salaries, bonuses, company referrals, well-being support, holiday buy/sell and loyalty schemes.
The Role:
Due to continued growth, Jones Whyte are looking to recruit an efficient and organised Legal Secretary to join our busy Immigration team. You will work specifically within the Immigration department and will support other Legal Secretaries during any absence or holidays.
As a Legal Secretary, you will provide administrative support to fee earners, audio typing, drafting court documentation, as well as proof reading and formatting documents. You will also be responsible for taking and making calls on behalf of the fee earners, relaying accurate and speedy correspondence as well as always ensuring accuracy and professionalism. Previous secretarial experience is essential with Immigration experience desirable.
Our Immigration department is made up of an Associate, Senior Solicitor, Solicitor, Trainee Solicitor. There is a dedicated Legal Support team who handle the mail.
We understand the need for a good work-life balance, which is why we offer hybrid working following a full-time training period in the office.
Your Responsibilities:
- Maintaining contact with third parties regarding cases and clients
- Ensuring all processes and procedures are always adhered to
- Opening and closing clients' files
- Ensuring files are maintained to a high level
- Instructing documents
- Monitoring key dates and ensuring deadlines are met
- Keeping compliance procedures up to date on all files and matters
- Acting as first point of contact for the team
- Dealing with enquiries in a professional manner
Requirements:
- Previous Immigration Secretarial/Administrative experience within a legal environment
- Previous Audio Typing Experience
- Proficient in producing court documentation
- Strong, clear and concise communication skills
- Excellent attention to detail
- Organised, punctual and a professional attitude
- Ability to work independently
- Empathetic and kind individual with professional phone manner
- Proficient with MS Office & case management systems
Company Benefits & Perks:
- Competitive Salary
- Company Pension Scheme
- Company Bonus Scheme
- Excellent Maternity & Paternity Policies
- 23 days holiday plus 8 bank holidays
- Holiday Loyalty Scheme: Earn an additional 5 days holiday
- Buy and Sell up to 3 holiday days each year
- Company Referral Scheme
- Wellbeing Support
- Annual Company Day out
- Birthday Day early finish
Trainee Legal Administrator (Permanent) employer: Jones Whyte
Contact Detail:
Jones Whyte Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Trainee Legal Administrator (Permanent)
✨Tip Number 1
Familiarise yourself with the specific requirements of the Immigration department. Research common immigration processes and terminology to demonstrate your knowledge during any interviews or discussions.
✨Tip Number 2
Network with current or former employees of Jones Whyte, especially those in the legal field. They can provide insights into the company culture and what they value in a Legal Secretary.
✨Tip Number 3
Prepare for potential interview questions by practising your responses to scenarios that may arise in a fast-paced legal environment. Think about how you would handle tight deadlines and maintain accuracy under pressure.
✨Tip Number 4
Showcase your proficiency in MS Office and any case management systems you’ve used. If possible, bring examples of documents you've created or managed to highlight your skills during the interview.
We think you need these skills to ace Trainee Legal Administrator (Permanent)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any previous roles as a Legal Secretary or in Immigration. Emphasise your audio typing skills and familiarity with court documentation.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the legal field. Mention specific experiences that demonstrate your organisational skills and attention to detail, which are crucial for this position.
Highlight Relevant Skills: In your application, clearly outline your proficiency with MS Office and any case management systems you've used. Also, mention your strong communication skills and ability to work independently.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is essential for a Legal Secretary role.
How to prepare for a job interview at Jones Whyte
✨Showcase Your Legal Knowledge
Make sure to brush up on your knowledge of immigration law and procedures. Being able to discuss relevant legal concepts confidently will demonstrate your expertise and commitment to the role.
✨Highlight Your Secretarial Skills
Prepare examples of your previous secretarial experience, especially in a legal environment. Be ready to discuss your proficiency in audio typing, document drafting, and maintaining client files.
✨Demonstrate Attention to Detail
Since accuracy is crucial in this role, be prepared to discuss how you ensure precision in your work. You might even want to mention specific strategies you use to avoid errors in documentation.
✨Exhibit Strong Communication Skills
As a Legal Secretary, you'll need to communicate effectively with clients and colleagues. Practice articulating your thoughts clearly and professionally, and consider preparing for common interview questions about handling client enquiries.
