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- Tasks: Join our Immigration team as a Legal Secretary, providing essential administrative support.
- Company: Jones Whyte is a dynamic legal firm committed to staff development and client satisfaction.
- Benefits: Enjoy competitive salaries, bonuses, hybrid working, and generous holiday schemes.
- Why this job: Be part of a supportive culture that values work-life balance and professional growth.
- Qualifications: Previous secretarial experience is essential; Immigration experience is a plus.
- Other info: Work in a vibrant Glasgow city centre with a dedicated team.
The predicted salary is between 30000 - 42000 £ per year.
Role: Immigration Legal Secretary
Place of work: Glasgow, City Centre
Contract type: Full-time, Permanent
Working Hours: Monday – Friday, 9am – 5pm
Are you an experienced Legal Secretary? Can you work within a fast-paced environment with accuracy & confidence? Jones Whyte invest in our staff and offer training and development to everyone. We engage with our people to continually improve our processes, technology and practices to ensure staff are supported and clients receive the best service. Additionally, all our people benefit from competitive salaries, bonuses, company referrals, well-being support, holiday buy/sell and loyalty schemes.
The Role:
Due to continued growth, Jones Whyte are looking to recruit an efficient and organised Legal Secretary to join our busy Immigration team. You will work specifically within the Immigration department and will support other Legal Secretaries during any absence or holidays.
As a Legal Secretary, you will provide administrative support to fee earners, audio typing, drafting court documentation, as well as proof reading and formatting documents. You will also be responsible for taking and making calls on behalf of the fee earners, relaying accurate and speedy correspondence as well as always ensuring accuracy and professionalism. Previous secretarial experience is essential with Immigration experience desirable.
Our Immigration department is made up of an Associate, Senior Solicitor, Solicitor, Trainee Solicitor. There is a dedicated Legal Support team who handle the mail.
We understand the need for a good work-life balance, which is why we offer hybrid working following a full-time training period in the office.
Your Responsibilities:
- Maintaining contact with third parties regarding cases and clients
- Ensuring all processes and procedures are always adhered to
- Opening and closing clients' files
- Ensuring files are maintained to a high level
- Instructing documents
- Monitoring key dates and ensuring deadlines are met
- Keeping compliance procedures up to date on all files and matters
- Acting as first point of contact for the team
- Dealing with enquiries in a professional manner
Requirements:
- Previous Immigration Secretarial/Administrative experience within a legal environment
- Previous Audio Typing Experience
- Proficient in producing court documentation
- Strong, clear and concise communication skills
- Excellent attention to detail
- Organised, punctual and a professional attitude
- Ability to work independently
- Empathetic and kind individual with professional phone manner
- Proficient with MS Office & case management systems
Company Benefits & Perks:
- Competitive Salary
- Company Pension Scheme
- Company Bonus Scheme
- Excellent Maternity & Paternity Policies
- 23 days holiday plus 8 bank holidays
- Holiday Loyalty Scheme: Earn an additional 5 days holiday
- Buy and Sell up to 3 holiday days each year
- Company Referral Scheme
- Wellbeing Support
- Annual Company Day out
- Birthday Day early finish
Legal Secretary (Glasgow) employer: Jones Whyte
Contact Detail:
Jones Whyte Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary (Glasgow)
✨Tip Number 1
Familiarise yourself with the specific requirements of the Immigration department. Understanding the nuances of immigration law and procedures can set you apart from other candidates, showing your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of Jones Whyte. Engaging with them on platforms like LinkedIn can provide you with insider knowledge about the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 3
Brush up on your audio typing skills. Since this role requires proficiency in audio typing, consider practising with legal documents to enhance your speed and accuracy, making you a more attractive candidate.
✨Tip Number 4
Demonstrate your organisational skills by preparing examples of how you've managed multiple tasks or deadlines in previous roles. Being able to articulate these experiences will highlight your suitability for a fast-paced environment.
We think you need these skills to ace Legal Secretary (Glasgow)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in legal secretarial roles and immigration. Use keywords from the job description to demonstrate your fit for the position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the company. Mention specific experiences that align with the responsibilities listed, such as audio typing and document management.
Highlight Key Skills: Emphasise your strong communication skills, attention to detail, and ability to work independently. Provide examples of how you've successfully managed deadlines and maintained professionalism in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that all documents are formatted correctly and present a professional image, as attention to detail is crucial in this role.
How to prepare for a job interview at Jones Whyte
✨Showcase Your Legal Knowledge
Make sure to brush up on your knowledge of immigration law and procedures. Being able to discuss relevant legal concepts confidently will demonstrate your expertise and suitability for the role.
✨Highlight Your Secretarial Skills
Prepare examples of your previous secretarial experience, especially in a legal environment. Be ready to discuss your audio typing speed, document formatting skills, and how you maintain accuracy under pressure.
✨Demonstrate Organisational Abilities
Since the role requires excellent organisational skills, think of specific instances where you've successfully managed multiple tasks or deadlines. This will show that you can thrive in a fast-paced environment.
✨Prepare Questions About the Role
Have a few thoughtful questions ready about the Immigration department and the team dynamics. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
