Data Specialist - Property Management in London

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

We’re JLL. We’re a professional services and investment management firm specialising in real estate. We help organisations around the world achieve their ambitions by owning, occupying, and investing in real estate. If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

We are looking for a Data Specialist to be part of the Data Management team. The primary focus of the role is to take full ownership of the operation of Data Management processes and to be responsible for the timely and accurate setup of all data required for a specific client instruction. The Data Specialist will be the first point of contact both internally and for our external business partners on data related issues, and as such, act as data specialist promoting data quality and efficient data practices across our business.

What this job involves:

• Review and analyse tenancy documents using expert lease knowledge.
• Share expert knowledge with the team to improve efficiency and facilitate development.
• Review abstraction input from other team members to ensure data quality and integrity of the dataset.
• Ensure the accurate transfer of the lease data into the management database and within the timeframe service level agreement within KPI ensuring JLL best practices.
• Ensure all requests for data setup or amendment are processed in accordance with JLL best practice processes and timeframe.
• Ensure the accurate transfer of funds, Properties, Units and Lease records in the management database.
• Take ownership and manage Client, property, and lease data migration for transitions.
• Conduct regular data reconciliations between systems. Investigate discrepancies and manage to resolution.
• Provide support in reporting and control of critical event management.
• Act as main point of contact for any queries related to data maintenance and setup.
• Assist in gathering information as part of internal and external audit.
• Organise, lead and complete ad-hoc data quality audits and reconciliation exercises.
• Participate in the development of adequate data management processes across our various teams. Make recommendations to develop and improve processes and tools and constantly work towards standardised, streamlined, and efficient operations.
• Manage and facilitate the training and development of other colleagues as needed.
• Participate in various project work as requested.
• Complete any other duties necessary to effectively ensure data quality across the instruction.

Desirable Skills:

• Self-motivated and pro-active.
• Quick learner.
• Excellent attention to detail and problem-solving skills.
• Able to work under pressure and to strict deadlines.
• Adaptable.
• Expert knowledge of legal lease documentation.
• Knowledge of Data Assurance principles.
• Strong IT skills, including a good knowledge of MS Excel including formulas such as 'V-Lookup', ‘X-Lookup’, conditional formatting and creating pivot tables.
• Strong Communication skills (both verbal and written).
• Previous experience working within a data management environment.
• Knowledge of property management accounting system; Yardi Voyager, MRI Horizon.

Every day is different, and in all these activities, we’d encourage you to show your ingenuity. Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background, gender, gender identity, ethnic origin, age, religion, sexual orientation, political belief, disability or long-term health condition.

We are committed to making all stages of our recruitment process and employment accessible to candidates with disabilities and long-term health conditions. Please do feel able to be open about this at any point during the process and our recruitment team will work with you to establish the most appropriate adjustments. We are keen to support all our employees with juggling their work, personal and family commitments and alongside our approach to flexible working, we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood.

JLL Ltd is a Living Wage accredited business, as we believe a fair day’s work deserves a fair days pay. To find out more about our Living Wage accreditation please go here.

What you can expect from us:

• You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
• Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences.

Keep those ambitions in sights and imagine where JLL can take you...

Location: On-site – Norfolk, GBR

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!