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Job Description: Assistant Facilities Manager
Location: Leeds
Reports To: Senior Facilities Manager
Department: Facilities Management
Job Summary
The Assistant Facilities Manager supports the day-to-day operations of the facility, working closely with the FM team to ensure the delivery of high-quality services to on-site clients and stakeholders. This role is responsible for vendor and contractor oversight, work order management, safety compliance, and financial administration, while helping maintain a safe, efficient, and well-functioning work environment.
Key Responsibilities
Deliver outstanding service to on-site clients and stakeholders, ensuring their expectations are consistently exceeded
Oversee vendor relationships for janitorial, mechanical, electrical, plumbing, carpentry, HVAC, and critical systems maintenance
Track and audit work orders within the CMMS platform to ensure vendor compliance with Service Level Agreements
Support the management and oversight of contractors and vendors to maintain high standards of work quality and service delivery
Issue permits to contractors and manages their work activities to ensure tasks are carried out safely and responsibly, in line with site safety protocols and regulatory requirements
Conduct regular site inspections and safety audits to ensure compliance with health and safety procedures and building standards
Manage purchase orders accurately in JLL systems and support financial processes to maintain budget control and reporting accuracy
Maintain premises in excellent condition, implementing best practice operations and identifying opportunities for cost reduction and service improvement
Contribute to risk management initiatives, including business continuity planning and incident reporting procedures
Support the delivery of regular reporting packages and ensure all key performance indicators and service level agreements are met
What We're Looking For
Background in facilities management, hospitality, or a related operational field
Knowledge of occupational health and safety requirements, critical facilities operations, and vendor man...
Assitant Facilities Manager in Leeds employer: Jones Lang LaSalle
At JLL, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation. Our London office provides a vibrant environment where surveyors can thrive, with flexible and hybrid working options that support a healthy work-life balance. We are committed to employee growth, providing opportunities for professional development in the affordable housing sector, while making a meaningful impact in the community through our work in social housing.
