Workspace Technical Support Coordinator

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

Join JLL's dynamic team serving one of the world's largest banking and financial services organisations with a network spanning more than 50 countries and territories. We're seeking talented professionals who thrive in fast-paced environments and are eager to drive meaningful change. This is an outstanding opportunity to work alongside industry experts that help shape the future of workplace strategy for a globally recognised institution.

What this job involves:

• Scheduling & Resource Management
  • Plan, coordinate, and manage daily schedules for shift engineers and day engineers across the London portfolio.
  • Allocate engineering resources effectively to ensure optimal coverage and response times across multiple buildings.
  • Balance workload distribution to maintain service continuity and team efficiency.
  • Coordinate leave, training, and absence management to ensure minimum staffing levels are maintained.
  • Manage shift patterns and rota systems to deliver 24/7 operational coverage where required.
• Operational Support & Service Delivery
  • Provide direct technical and administrative support to engineering teams across the portfolio.
  • Monitor work orders and reactive maintenance requests to ensure timely assignment and completion.
  • Track job progress and ensure all works are performed within agreed SLA timescales.
  • Act as the primary liaison between engineering teams, building managers, and clients.
  • Coordinate emergency response procedures and ensure appropriate engineer deployment for urgent issues.
• Compliance & Quality Assurance
  • Ensure all engineering activities comply with health and safety regulations, building codes, and JLL standards.
  • Maintain accurate records of completed works, permits to work, and compliance documentation.
  • Monitor and verify that all statutory inspections and planned preventative maintenance tasks are scheduled and completed on time.
  • Support audit processes and ensure documentation is readily available for compliance reviews.
• Remedial Works Management
  • Review, monitor, and manage remedial quotes resulting from inspections and maintenance activities.
  • Track remedial works from identification through quotation, approval, and completion.
  • Liaise with contractors and suppliers to obtain competitive quotes for remedial works.
  • Maintain a remedial works tracker and provide regular status updates to stakeholders.
  • Ensure remedial works are prioritized appropriately based on risk, compliance requirements, and client needs.
• Performance Management & KPI Support
  • Monitor engineering team performance against established KPIs and service metrics.
  • Produce regular reports on SLA compliance, work completion rates, and resource utilization.
  • Identify trends, bottlenecks, and opportunities for improvement in service delivery.
  • Support the engineering management team with data analysis to drive continuous improvement.
  • Coordinate team meetings and contribute to performance review processes.

Required Skills & Experience

• Essential
  • Previous experience in a technical support, coordination, or administrative role within facilities management or building services.
  • Demonstrated ability to manage schedules, resources, and multiple priorities simultaneously.
  • Strong understanding of building engineering systems and maintenance operations.
  • Excellent organizational skills with meticulous attention to detail.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook) and computerized maintenance management systems (CMMS).
  • Strong communication skills with the ability to interact effectively with engineers, contractors, and clients.
  • Understanding of health and safety compliance requirements in building operations.
  • Ability to work under pressure and respond flexibly to changing operational demands.
• Desirable
  • Knowledge of SLA management and KPI tracking in facilities management environments.
  • Experience working across multi-site portfolios.
  • Familiarity with procurement processes and quote management.
  • Understanding of statutory compliance requirements (e.g., planned preventative maintenance schedules).
  • Previous experience in the commercial real estate or property management sector.
  • Understanding of how critical buildings operate.

Key Competencies

• Problem-solving and proactive issue resolution.
• Time management and prioritization.
• Attention to detail and accuracy.
• Teamwork and collaboration.
• Customer service orientation.
• Adaptability and resilience.
• Process improvement mindset.

Location: On-site – London, GBR

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!