At a Glance
- Tasks: Support workplace solutions and manage occupancy/vacancy for a dynamic work environment.
- Company: Join JLL, a leading real estate firm with a commitment to innovation and inclusivity.
- Benefits: Gain valuable experience in a temporary role with potential for future opportunities.
- Other info: Collaborate with diverse teams in a fast-paced, supportive environment.
- Why this job: Make an impact on workplace strategy and help shape the future of work.
- Qualifications: Experience in workplace planning and strong analytical skills are essential.
The predicted salary is between 40000 - 50000 £ per year.
Support GRE Leads and Business stakeholders to provide tactical workplace solutions. Own day‑to‑day occupancy/vacancy management, intake and coordination of real estate requests, and delivery tracking across internal partners to meet business needs, enable the future of work, return‑to‑office and portfolio optimization initiatives. This is a 6‑month temporary assignment.
Key Responsibilities
- Business request intake & solution coordination: Own the intake, triage, routing, and tracking of business real estate requests to the right fulfillment teams. Scope requirements with business and internal GRE teams; coordinate necessary governance and approvals. Consolidate occupational space requirements and partner with space planning / fit‑out teams to deliver approved solutions. Coordinate with partnering teams (e.g., Security, Technology, Events) to ensure integrated, end‑to‑end proposals.
- Project reporting & controls: Drive execution discipline: run coordination calls, document minutes/actions, maintain RAID (risks/issues/dependencies), and keep systems updated so delivery stays on track. Maintain project records and ensure procedural compliance and governance. Track approved project budgets and update required systems.
- Occupancy, vacancy & demand planning: Monitor and actively manage occupancy and vacancy levels; ensure clear reporting and stakeholder visibility. Access and analyze headcount and occupancy data to support workplace strategy and decision‑making. Support developing occupancy scenarios and plans based on space supply/demand, constraints, and business requirements. Perform portfolio analysis to identify options that meet business needs (e.g., re‑stack, backfill, consolidation, swing space).
- Data quality & financial/chargeback alignment: Perform system updates to maintain data accuracy across occupancy, vacancy, and space records. Ensure space chargebacks are accurate; investigate and resolve mismatches between occupancy records and chargeback outputs.
- Moves & change support: Support Moves & Change programs, including coordination, readiness tracking, and stakeholder communications as needed.
Skills & Experience
- Core experience in workplace/space planning, occupancy & vacancy management, portfolio analytics, or corporate real estate operations.
- Demonstrated end‑to‑end coordination of small‑to‑medium workplace initiatives (intake → approvals → delivery → closure).
- Strong analytical & systems capability: headcount/occupancy data analysis, scenario planning, and translating data into actionable recommendations.
- Working knowledge of workplace/space systems (e.g., space/occupancy databases, request or ticketing workflows) and strong data hygiene mindset.
- Project & stakeholder management: cross‑functional coordination in a matrixed environment; strong structured project reporting, clear status, risks, dependencies, milestones, and excellent follow‑through.
- Communication & execution: strong written and verbal communication; documented decisions, minutes, and action plans crisply; highly organized and detail‑oriented.
- Technical proficiency: Excel (analysis, pivots/lookups), PowerPoint, Word; Visio (or similar) for layouts/process mapping is a plus. Strong orientation to use AI and other tools.
Location
On‑site – London, GB
Equal Opportunity Statement
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com.
Workplace Occupancy Planner employer: Jones Lang LaSalle Incorporated
At JLL, we pride ourselves on fostering a dynamic and inclusive work environment that empowers our employees to thrive. As a Workplace Occupancy Planner in London, you will benefit from a collaborative culture that values innovation and professional growth, alongside competitive compensation and comprehensive support for your career development. Join us to be part of a forward-thinking team dedicated to optimising workplace solutions and enhancing the future of work.
Contact Details:
Jones Lang LaSalle Incorporated Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Workplace Occupancy Planner
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Workplace Occupancy Planner role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and showcases your skills in workplace planning and project management. Join relevant groups and engage with posts to increase your visibility.
✨Tip Number 3
Prepare for interviews by brushing up on your knowledge of occupancy management and data analysis. Be ready to discuss how you've tackled similar challenges in the past and how you can bring value to the team.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining our team and contributing to our workplace solutions.
We think you need these skills to ace Workplace Occupancy Planner
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in workplace planning and occupancy management. We want to see how your skills align with the role, so don’t hold back on showcasing relevant projects!
Showcase Your Analytical Skills:Since this role involves a lot of data analysis, be sure to mention any experience you have with headcount and occupancy data. We love seeing how you can turn numbers into actionable insights, so give us some examples!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate strong communication skills, so make sure your writing is organised and free of jargon. Remember, clarity is key!
Apply Through Our Website:We encourage you to submit your application through our website for the best chance of being noticed. It’s super easy, and you’ll be one step closer to joining our team at StudySmarter!
How to prepare for a job interview at Jones Lang LaSalle Incorporated
✨Know Your Stuff
Make sure you understand the key responsibilities of a Workplace Occupancy Planner. Brush up on your knowledge of occupancy and vacancy management, as well as how to coordinate real estate requests. Being able to discuss specific examples from your past experience will show that you're ready to tackle the role.
✨Showcase Your Analytical Skills
Since this role requires strong analytical capabilities, be prepared to discuss how you've used data in previous positions. Bring examples of how you've analysed headcount or occupancy data to make informed decisions. This will demonstrate your ability to translate data into actionable recommendations.
✨Communication is Key
This position involves a lot of cross-functional coordination, so highlight your communication skills. Be ready to share instances where you've effectively documented decisions, minutes, and action plans. Clear communication can set you apart, especially in a matrixed environment.
✨Get Familiar with Tools
Familiarise yourself with the tools mentioned in the job description, like Excel for data analysis and Visio for layouts. If you have experience with AI tools, mention that too! Showing that you're technically proficient will give you an edge in the interview.
