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- Tasks: Provide administrative support and ensure a welcoming environment for visitors.
- Company: Join JLL, a leading global real estate company shaping a better world.
- Benefits: Full-time role with opportunities for growth and a supportive team culture.
- Other info: Great chance to develop your career in a vibrant office setting.
- Why this job: Be part of a dynamic team making a real impact in the workplace.
- Qualifications: Strong communication skills and a willingness to learn are essential.
The predicted salary is between 30000 - 40000 ÂŁ per year.
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Location: 8 Salisbury Square House, London, EC4Y 8AP
What this job involves: To provide administrative and front of house support duties in accordance with company policies & procedures, and in keeping with Account Management requirements. Assist in the achievement of the Key Performance Indicators and operational targets for the site and perform duties with integrity & diligence in a professional manner.
What your day-to-day will look like:
- Receive, inform, and guide visitors including co-ordination with Gartner employees.
- Coordinate and distribute refreshments where applicable.
- Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation in supervised area.
- Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery within managed area.
- Ensures delivery of committed services and overall satisfaction with Jones Lang LaSalle performance.
- Ensure appropriate follow-up with customers.
- Read and understand the applicable Service Level Agreements, help achieve the Key Performance Indicators and scores favorably on the Gartner satisfaction surveys.
- Maintain conference room booking schedules to maximize efficient use of space, using initiative to assist associates the best we can to accommodate all meeting room requests.
- Responsible for maintaining all contacts list including 3rd party service providers / contractors.
- Responsible for management, maintenance, and upkeep of the office and reception areas ensuring it is always presentable.
- Aid in general administrative activities and any other duties as assigned by Senior Facilities Management team including travel requests & booking arrangements.
- Assist in mailroom and associated functions including assistance to mail service and couriers.
- Participate as a key team member in responses to emergency situations.
- Assist with arranging of “cover” during periods of annual leave.
- Coordinate and assist Gartner with local office events.
- Assist in performing other duties.
- Carry out Site Inspections.
- Covering the Egham site during holiday & sick leave.
- Carrying out room set-ups to large conference rooms.
Skills/Qualifications:
- Sound inter-personal / communications skills.
- Need to be a team player with Gartner-facing capabilities, enthusiasm, and willingness to learn / take responsibility.
- Strong PC literacy and proven ability to manage daily activities using various systems, including the internet, e-mail functions.
Environmental Conditions: Environmental conditions will be based on the job being performed and work will take place in an office setting.
Workplace Assistant employer: Jones Lang LaSalle Incorporated
Contact Detail:
Jones Lang LaSalle Incorporated Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Assistant
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on JLL and their values. This will help you connect with the interviewers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when it’s your turn to shine.
✨Tip Number 3
Show off your personality! Don’t be afraid to let your enthusiasm and passion for the role come through during the interview. JLL is looking for team players who are eager to learn and contribute.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. It shows that you’re proactive and appreciate the opportunity to interview.
We think you need these skills to ace Workplace Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Workplace Assistant role. Highlight your relevant experience and skills that match the job description, like your communication skills and team player attitude.
Show Your Enthusiasm: Let your passion shine through in your application! We love candidates who are eager to learn and take responsibility. Share examples of how you've demonstrated these qualities in previous roles.
Be Professional and Polished: Since this role involves front of house duties, ensure your application is well-presented and free from errors. A clean, professional format will make a great first impression on us!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Jones Lang LaSalle Incorporated
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Workplace Assistant. Familiarise yourself with the key tasks mentioned in the job description, like providing administrative support and maintaining office areas. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Communication Skills
As a Workplace Assistant, strong interpersonal skills are crucial. Prepare examples of how you've effectively communicated with colleagues or clients in the past. Think about situations where you’ve had to guide visitors or resolve issues, as these will highlight your ability to handle the role's demands.
✨Demonstrate Team Spirit
This role requires a collaborative approach, so be ready to discuss your experiences working in teams. Share specific instances where you contributed to team success or helped solve problems collectively. This will show that you’re not just a lone wolf but someone who thrives in a team environment.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, or specific challenges the Workplace Assistant might face. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.