Business Support, Business Operations in Warrington

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Business Support – PFI Education Contract Position

Position Type: Hybird

Position Overview

The Commercial Assistant will support the commercial management of a 12-school PFI contract, reporting to the Contract Manager and working alongside the Commercial Manager to support ensure effective financial administration, contract compliance, and stakeholder management across the portfolio.

Key Responsibilities

• Financial Administration: Ensure invoicing processes are maintained across all 12 schools, ensuring accuracy and timely submission to the client authority.
• Contract Management: Support Assist with the administration of defects to ensure full compliance with the interface agreement; Preparation and monitoring of the payment mechanism for the Contract; Maintain the Change Control log and support the preparation of change requests and quotations for additional works.
• Supplier and Subcontractor Coordination: Maintain the approved supplier database and ensure all necessary insurance and compliance documentation is current.
• Stakeholder Liaison: Act as a point of contact for school-based queries relating to commercial matters and service delivery; Attend client meetings as required and prepare supporting documentation; Build effective working relationships with headteachers, business managers, and local authority representatives.
• Compliance and Reporting: Support the Commercial Manager to ensure all commercial activities comply with PFI contract terms, company policies, and relevant legislation.
• Administration: Maintain accurate records using contract management systems and internal databases; Support the Commercial Manager with the Preparation of correspondence, reports, and presentations as required.
• Support the wider commercial team with ad-hoc projects and administrative tasks.

Essential Requirements

• Education & Qualifications: Minimum of 5 GCSEs including Maths and English (Grade C/4 or above).
• Experience: Experience working in a commercial, finance, or contract administration role.
• Skills & Experience: Strong numerical and financial administration skills with high attention to detail; Proficiency in Microsoft Office Suite, particularly Excel for data management and reporting; Excellent organizational skills with the ability to manage multiple priorities across a multi-site contract; Strong written and verbal communication skills for stakeholder engagement; Understanding of procurement processes and purchase order management.
• Personal Attributes: Professional and customer-focused approach; Ability to work independently and as part of a team; Proactive problem-solver with a solutions-oriented mindset; Adaptable and able to work in a dynamic, multi-stakeholder environment.

Desirable Requirements

• Previous experience in PFI, FM, or education sector contracts.
• Knowledge of hard and soft FM services.
• Familiarity with contract management or CAFM systems.

Working Arrangements

This role requires regular travel between the 12 school sites within the contract portfolio. A valid UK driving licence and access to a vehicle is essential. The position is primarily site-based with occasional office-based work as required.

Location

On-site – Cheshire, GBR

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For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

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