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- Tasks: Coordinate team moves and manage logistics for seamless transitions.
- Company: Join JLL, a leader in real estate and investment management.
- Benefits: Enjoy a supportive culture, competitive pay, and career growth opportunities.
- Other info: Collaborate with diverse teams and develop your professional network.
- Why this job: Make a real impact by managing exciting projects in a dynamic environment.
- Qualifications: Strong organisational skills and a knack for problem-solving are key.
The predicted salary is between 35000 - 45000 £ per year.
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
We are looking for a Move Coordinator for our Integrated Facility Management (IFM) business line on our Amazon account dedicated team.
About JLL: We are JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!
Role Purpose: The Move Coordinator role is a multifaceted position, combining project management, auditing and data management responsibilities within the Moves, Adds & Changes (MAC) service line inside IFM. The role’s main function is to coordinate the logistics of client team moves, within the office or between sites, with detailed planning and flawless execution, in coordination with multiple service lines. The Move Coordinator is also responsible for accurate employee location data management and timely updating of floorplans on the Space & Occupancy platform (FMS). The Move Coordinator reports to the Regional Facilities Manager and MAC Operations Manager, and works in coordination with the MAC Program team, the Occupancy Planning team, the local IFM teams, and other stakeholders, following agreed processes and procedures. The responsibilities cover own country/area of assignment, but may also extend to regional support throughout EMEA. Occasional domestic and international travel may be required.
What this job involves Moves, Adds, Changes:
- Plan and coordinate team moves of varying scope, size and complexity, in close collaboration with relevant stakeholders.
- Prepare move communication plans, move lists and locker strategy, in cooperation with relevant teams.
- Accurately and timely plan resources needed for each move, with local teams and move vendors.
- Conduct site inspection and inventory to ensure that all equipment, team items, furniture, and other assets, are accounted for, and properly packed & labelled for the move.
- Engage with the client to understand their team’s requirements for workstation setups and other needs.
- Manage and coordinate move vendor deliveries during the moves.
- Keep the management and relevant stakeholders informed of progress and any (potential) issues, such as last-minute changes, logistical challenges, unexpected delays, etc.
- Build and develop relationships with key partners (occupancy planning, local facility management teams, security, IT, move vendors) to ensure smooth collaboration and delivery of projects.
- Using Space & Occupancy platforms and dashboards, perform employee location data audits & management, in line with processes and KPIs, to ensure continuous high accuracy of data.
- Perform timely and accurate audits & updates of floor plans, according to the process.
- Handle MAC related trouble tickets promptly and accurately, in line with SLAs.
- Support move projects, data management & audits primarily in the country/area of assignment, and whenever needed regionally - either remotely or by travelling, on site.
Every day is different, and in all these activities, we’d encourage you to show your ingenuity.
Skills Required:
- Strong organizational / project management skills
- Strong time management skills & ability to coordinate a few different projects simultaneously
- Customer obsession
- Good problem-solving skills
- Attention to detail
- Excellent written & verbal communication skills
- English language proficiency C1 or higher
- Ability to work both independently and in a team, in a multicultural, fast-paced, corporate environment
- Previous vendor management and stakeholder relationship management experience is preferred
- Previous experience with office moves is preferred
- Previous data management / auditing experience is preferred
- Proficiency in Microsoft Office tools & affinity with project management tools & dashboards, e.g. Corrigo, Asana, Smartsheet, ticketing systems, etc.; otherwise tech savviness is a must
- Domestic & international travel ability
What you can expect from us:
- You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
- Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
- Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
Apply today at jll.com/careers.
Move Coordinator/MAC Specialist employer: Jones Lang LaSalle Incorporated
Contact Detail:
Jones Lang LaSalle Incorporated Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Move Coordinator/MAC Specialist
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about asking for introductions. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand JLL’s values and how they align with your own. This will help you answer questions confidently and show that you’re genuinely interested in being part of the team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or use online platforms to refine your responses. Focus on showcasing your project management skills and problem-solving abilities, as these are key for the Move Coordinator role.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Move Coordinator/MAC Specialist
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Move Coordinator role. Highlight your project management skills and any relevant experience in office moves or data management. We want to see how your unique background fits with what we’re looking for!
Showcase Your Communication Skills: Since this role involves a lot of coordination and collaboration, it’s essential to demonstrate your excellent written and verbal communication skills. Use clear and concise language in your application to reflect your ability to communicate effectively with various stakeholders.
Highlight Problem-Solving Abilities: We love candidates who can think on their feet! Share examples in your application where you’ve successfully navigated challenges or logistical issues in past roles. This will show us that you have the right mindset for the dynamic environment at JLL.
Apply Through Our Website: Don’t forget to submit your application through our official website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it gives you a chance to explore more about JLL and our culture!
How to prepare for a job interview at Jones Lang LaSalle Incorporated
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Move Coordinator role and its responsibilities. Familiarise yourself with project management, data management, and the logistics involved in office moves. This will help you answer questions confidently and demonstrate your genuine interest in the position.
✨Prepare Real-Life Examples
Think of specific instances from your past experiences where you've successfully managed projects, coordinated teams, or solved problems. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will showcase your skills and how they align with what JLL is looking for.
✨Showcase Your Communication Skills
As a Move Coordinator, you'll need to communicate effectively with various stakeholders. During the interview, practice clear and concise communication. Be prepared to discuss how you've built relationships with clients or team members in the past, as this will highlight your customer obsession and teamwork abilities.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for project management, or how success is measured in the role. This shows your enthusiasm for the position and helps you gauge if JLL is the right fit for you.