At a Glance
- Tasks: Support workplace solutions and manage occupancy/vacancy for a dynamic work environment.
- Company: Join JLL, a leading real estate firm with a commitment to innovation and inclusivity.
- Benefits: Gain valuable experience in corporate real estate while working in a supportive team.
- Other info: This is a 6-month temporary role with opportunities for growth.
- Why this job: Make an impact on workplace strategy and help shape the future of work.
- Qualifications: Experience in workplace planning and strong analytical skills are essential.
The predicted salary is between 40000 - 50000 £ per year.
Support GRE Leads and Business stakeholders to provide tactical workplace solutions. Own day‐to‐day occupancy/vacancy management, intake and coordination of real estate requests, and delivery tracking across internal partners to meet business needs, enable the future of work, return‐to‐office and portfolio optimization initiatives. This is a 6‐month temporary assignment.
Key Responsibilities
- Business request intake & solution coordination: Own the intake, triage, routing, and tracking of business real estate requests to the right fulfillment teams. Scope requirements with business and internal GRE teams; coordinate necessary governance and approvals. Consolidate occupational space requirements and partner with space planning / fit‐out teams to deliver approved solutions. Coordinate with partnering teams (e.g., Security, Technology, Events) to ensure integrated, end‐to‐end proposals.
- Project reporting & controls: Drive execution discipline: run coordination calls, document minutes/actions, maintain RAID (risks/issues/dependencies), and keep systems updated so delivery stays on track. Maintain project records and ensure procedural compliance and governance. Track approved project budgets and update required systems.
- Occupancy, vacancy & demand planning: Monitor and actively manage occupancy and vacancy levels; ensure clear reporting and stakeholder visibility. Access and analyze headcount and occupancy data to support workplace strategy and decision‐making. Support developing occupancy scenarios and plans based on space supply/demand, constraints, and business requirements. Perform portfolio analysis to identify options that meet business needs (e.g., re‐stack, backfill, consolidation, swing space).
- Data quality & financial/chargeback alignment: Perform system updates to maintain data accuracy across occupancy, vacancy, and space records. Ensure space chargebacks are accurate; investigate and resolve mismatches between occupancy records and chargeback outputs.
- Moves & change support: Support Moves & Change programs, including coordination, readiness tracking, and stakeholder communications as needed.
Skills & Experience
- Core experience in workplace/space planning, occupancy & vacancy management, portfolio analytics, or corporate real estate operations.
- Demonstrated end‐to‐end coordination of small‐to‐medium workplace initiatives (intake → approvals → delivery → closure).
- Strong analytical & systems capability: headcount/occupancy data analysis, scenario planning, and translating data into actionable recommendations.
- Working knowledge of workplace/space systems (e.g., space/occupancy databases, request or ticketing workflows) and strong data hygiene mindset.
- Project & stakeholder management: cross‐functional coordination in a matrixed environment; strong structured project reporting, clear status, risks, dependencies, milestones, and excellent follow‐through.
- Communication & execution: strong written and verbal communication; documented decisions, minutes, and action plans crisply; highly organized and detail‐oriented.
- Technical proficiency: Excel (analysis, pivots/lookups), PowerPoint, Word; Visio (or similar) for layouts/process mapping is a plus. Strong orientation to use AI and other tools.
Location
On‐site – London, GB
Equal Opportunity Statement
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com.
Workplace Occupancy Planner in London employer: Jones Lang LaSalle Incorporated
At JLL, we pride ourselves on fostering a dynamic and inclusive work environment that empowers our employees to thrive. As a Workplace Occupancy Planner in London, you will benefit from our commitment to professional growth, with access to extensive training and development opportunities. Our collaborative culture encourages innovation and teamwork, making it an ideal place for those seeking meaningful and rewarding employment in the real estate sector.
Contact Details:
Jones Lang LaSalle Incorporated Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Workplace Occupancy Planner in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work in workplace planning or corporate real estate. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile highlights your skills in occupancy management and project coordination. Engage with relevant content and connect with professionals in the field to boost your visibility.
✨Tip Number 3
Prepare for interviews by brushing up on your analytical skills and project management experience. Be ready to discuss how you've tackled occupancy challenges in the past and how you can contribute to future workplace strategies.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to reach out directly.
We think you need these skills to ace Workplace Occupancy Planner in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in workplace planning and occupancy management. We want to see how your skills align with the role, so don’t hold back on showcasing relevant projects you've worked on!
Show Off Your Analytical Skills:Since this role involves a lot of data analysis, be sure to mention any experience you have with headcount or occupancy data. We love seeing how you can turn numbers into actionable insights, so share specific examples where possible.
Keep It Clear and Concise:When writing your application, clarity is key! Use straightforward language and structure your thoughts logically. We appreciate well-organised applications that are easy to read and get straight to the point.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Jones Lang LaSalle Incorporated
✨Know Your Stuff
Make sure you understand the key responsibilities of a Workplace Occupancy Planner. Brush up on your knowledge of occupancy and vacancy management, as well as how to coordinate real estate requests. Being able to discuss specific examples from your past experience will show that you're ready to hit the ground running.
✨Showcase Your Analytical Skills
Since this role involves a lot of data analysis, be prepared to talk about your experience with headcount and occupancy data. Bring examples of how you've used data to make decisions or recommendations in previous roles. If you can demonstrate your analytical mindset, it’ll definitely set you apart.
✨Communication is Key
This position requires strong written and verbal communication skills. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few examples of how you've effectively communicated project updates or coordinated with cross-functional teams in the past.
✨Be Ready for Scenario Planning
Expect questions about how you would handle different occupancy scenarios. Think through potential challenges and solutions related to space supply and demand. Showing that you can think critically and strategically about workplace planning will impress the interviewers.
