JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.Job DescriptionFacilities CoordinatorJob ProfileAn understanding of facilities administration functions with an ability to take instructions and act on their own initiative. Must have effective communication skills, good telephone manner, general understanding of databases, word processing & the internet. The post holder must be willing to build knowledge of the contract service standards, payment mechanism and familiarity with the client to support the site management teams to manage contractual obligations.ResponsibilitiesThe post holder will assist in the running of the CAFM system and administrative service to the management teams throughout the site, including support in maintaining contractual compliance and mitigation of service failures.FunctionsTo deputise for Facilities Managers.To support the site by leading on administration aspects of internal and external client auditsTo complete Site Audits as requiredProcess and control purchase orders, invoices, and work orders.Support the completion of reports and documentation to meet required deadlines.Support the contract team.Ensure prompt and accurate management of purchase orders in JDEGood’s receipting of third party invoiceReview of site monthly finance reports with local JLL TeamLiaise with third party vendors to ensure correct invoice delivery dates and reporting of sameFollow up and communicate with third party vendors in relation to overdue invoices, credit notes, PO anomalies etc.Provide support, training and coaching for new employeesTo Copy Facilities Admin Duties to hereOther ResponsibilitiesSupport in compliance with the PPM programmeSupport in compliance with client service level outputsSupport in compliance with company Quality Assurance proceduresSupporting in aspects of Health and Safety standards in the FM operations.Continue with self-development to improve service delivery and reduce outsourcing needs.Job Measurement DataInternal and External KPI PerformanceFinancial PenaltiesInternal and ReportingEssentialFacilities Coordinator in a multi contract/site or large-scale accountGood understanding of customer service, IFM service delivery, helpdesk processes, workflows with knowledge of HR and QHS&E procedures and legislationClear, confident communication skills with the ability to communicate effectively with a wide range of people both written and verbalTechnology i.e., Microsoft Word and Excel, Outlook, and good typing skillsGood understanding of CAFMAbility to prioritise workload and tasksCan do attitude with a proactive approachHave a good awareness of Health & safety working practicesDesirablesIOSH (Managing safely)Previous history of working within Facilities Management Services and knowledge of Facilities Management software.Employee Benefits:Overtime x1.5 on weekday and x2 on weekends + day in lieu on bank holidays24 days holiday plus bank holidays (pro rata into shifts for shift workers)Company funded health cash planAbility to buy and sell holidays – buy 5 days & sell 2 daysLife assuranceAuto-enrolment company pension schemeEmployee Assistance Program (EAP)Cycle to work schemePurchase an electric vehicle via salary sacrificeEmployee discounts with various brandsLearning and development programs, training and career opportunities.You also need to be:Self-motivated; confident & energeticFlexible – able to adapt to rapidly changing situationsGoal-oriented – able to focus on meeting all performance targetsA strong communicator – good presentation skills and possess strong verbal & written communication skills (English & local language)Critical Competencies for SuccessAble to cooperate and work well with others to meet targetsSupport the team effectively as and when neededProven ability to commit to flawless execution while complying with firm’s procedures and standardsDemonstrate and ensure to instil a culture in the team that match our ‘I am JLL’ core behaviours and valuesProven ability to manage multiple and complex operational matters on a daily basisIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together. #J-18808-Ljbffr
Facilities Coordinator/Administration in Leeds employer: Jones Lang LaSalle Incorporated
At JLL, we are dedicated to empowering our employees to shape a brighter future in real estate, particularly within our dynamic Affordable Housing team based in London. Our inclusive work culture fosters professional growth through mentorship and collaboration, while offering flexible working arrangements that support a healthy work-life balance. Join us to be part of a successful, innovative company that values your unique contributions and provides opportunities for meaningful career advancement.
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Jones Lang LaSalle Incorporated Recruitment Team
