Assitant Facilities Manager in Leeds

The Assistant Facilities Manager supports the day-to-day operations of the facility, working closely with the FM team to ensure the delivery of high-quality services to on-site clients and stakeholders. This role is responsible for vendor and contractor oversight, work order management, safety compliance, and financial administration, while helping maintain a safe, efficient, and well-functioning work environment.

• Deliver outstanding service to on-site clients and stakeholders, ensuring their expectations are consistently exceeded.
• Oversee vendor relationships for janitorial, mechanical, electrical, plumbing, carpentry, HVAC, and critical systems maintenance.
• Track and audit work orders within the CMMS platform to ensure vendor compliance with Service Level Agreements.
• Support the management and oversight of contractors and vendors to maintain high standards of work quality and service delivery.
• Issue permits to contractors and manage their work activities to ensure tasks are carried out safely and responsibly, in line with site safety protocols and regulatory requirements.
• Conduct regular site inspections and safety audits to ensure compliance with health and safety procedures and building standards.
• Manage purchase orders accurately in JLL systems and support financial processes to maintain budget control and reporting accuracy.
• Maintain premises in excellent condition, implementing best practice operations and identifying opportunities for cost reduction and service improvement.
• Contribute to risk management initiatives, including business continuity planning and incident reporting procedures.
• Support the delivery of regular reporting packages and ensure all key performance indicators and service level agreements are met.

What We're Looking For:

• Background in facilities management, hospitality, or a related operational field.
• Knowledge of occupational health and safety requirements, critical facilities operations, and vendor management practices, including permit-to-work systems and contractor safety management.
• Technical awareness of building systems such as HVAC, chillers, fire protection, electrical and mechanical systems, or building management systems.
• Strong problem-solving skills with the ability to navigate ambiguity and deliver practical solutions in dynamic environments.
• Excellent communication and interpersonal skills, with the ability to engage confidently with clients, team members, and external vendors.
• Self-motivated, energetic, and goal-oriented mindset with a focus on achieving performance targets.

Core Competencies:

• Client focus and service excellence.
• Vendor and contractor management.
• Attention to safety and regulatory compliance.
• Financial acumen and budget awareness.
• Organizational and multitasking ability.

Location: On-site – Leeds, GBR