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- Tasks: Coordinate a dynamic team and ensure seamless facility operations while building strong relationships.
- Company: Join JLL, a leader in real estate shaping a brighter future.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative work environment.
- Other info: Opportunity for career growth and potential extension beyond the initial 10 months.
- Why this job: Make an impact in facilities management and enhance your career in a supportive culture.
- Qualifications: Experience in facilities coordination and strong relationship-building skills are essential.
The predicted salary is between 28800 - 43200 £ per year.
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
As a Facilities Coordinator at JLL, you will provide support for, monitor the performance and coordinate a small team of multi-skilled operatives while developing close working relationships with key Client stakeholders/partners, landlords, managing agents and all facilities vendors to ensure seamless facility operations and exceptional service delivery. This comprehensive facilities coordination role combines team support with operational oversight, requiring you to assist in management of all contractors on site to ensure they perform to required standards including inspection of vendors' works, assist in procurement of vendors and services as required, and ensure prompt and accurate management of purchase orders in internal financial management platforms while supporting monthly accrual reports and finance tracker monitoring. You will play a crucial role in JLL's commitment to operational excellence by conducting site inspections, assessments, regular audits and carrying out safety procedures along with building procedures and performance measures, assisting in implementation of property risk management programs and industry best practice operations, and maintaining premises in neat and good working condition while supporting disaster recovery and business continuity plan implementation.
What your day-to-day will look like:
- Provide support for, monitor performance and coordinate small team of multi-skilled operatives for comprehensive facility operations
- Develop close working relationships with key Client stakeholders, landlords, managing agents and facilities vendors for seamless service delivery
- Assist in management of all contractors on site ensuring required standards performance including inspection of vendors' works
- Assist in procurement of vendors and services as required while ensuring prompt and accurate purchase order management
- Support financial processes ensuring all financial management requirements completed in timely and accurate manner
- Conduct site inspections, assessments, regular audits and carry out safety procedures along with building procedures and performance measures
- Assist in implementation of property risk management program and industry best practice operations for optimal facility performance
- Support implementation and monitoring of disaster recovery and business continuity plans while following escalation and incident reporting procedures.
Required Qualifications:
- Experience in facilities coordination with ability to provide support for and coordinate multi-skilled operative teams
- Strong relationship building skills for working with Client stakeholders, landlords, managing agents and facilities vendors
- Understanding of contractor management including performance standards and vendor work inspection processes
- Knowledge of procurement processes for vendors and services including purchase order management systems
- Experience with financial management requirements including monthly accrual reports and finance tracker monitoring
- Ability to conduct site inspections, assessments, and regular audits while implementing safety procedures and building protocols
- Understanding of property risk management programs and industry best practice operations
- Knowledge of disaster recovery and business continuity plan implementation and monitoring.
Preferred Qualifications:
- Background in facilities coordination operations with multi-skilled operative support experience
- Understanding of internal financial management platforms and purchase order systems
- Experience with Key Performance Indicators (KPI) and Service Level Agreement (SLA) target achievement
- Knowledge of escalation procedures and incident reporting protocols
- Familiarity with regular management reports and project support requirements
- Understanding of premises maintenance and good working condition standards
- Experience with vendor performance inspection and quality control processes
- Background in commercial real estate facilities operations and stakeholder coordination.
At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams. JLL is an Equal Opportunity Employer committed to diversity and inclusion.
Facilities Coordinator FIXED TERM FOR 10 MONTHS employer: Jones Lang LaSalle Incorporated
Contact Detail:
Jones Lang LaSalle Incorporated Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator FIXED TERM FOR 10 MONTHS
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for a Facilities Coordinator role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching JLL and understanding their values and operations. Tailor your responses to show how your experience aligns with their mission of operational excellence and seamless service delivery.
✨Tip Number 3
Practice your interview skills with a friend or use mock interview platforms. Focus on articulating your experience in facilities coordination and how you’ve successfully managed teams and vendors in the past.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the JLL team and contributing to shaping a brighter future.
We think you need these skills to ace Facilities Coordinator FIXED TERM FOR 10 MONTHS
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Coordinator role. Highlight your experience in facilities coordination and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background aligns with our needs. Keep it engaging and personal – we love getting to know you through your words.
Showcase Your Relationship-Building Skills: Since this role involves working closely with various stakeholders, make sure to highlight your relationship-building skills in your application. Share examples of how you've successfully collaborated with clients or vendors in the past.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of being noticed. It’s super easy, and you’ll be able to keep track of your application status. Plus, we love seeing applications come through our own channels!
How to prepare for a job interview at Jones Lang LaSalle Incorporated
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Facilities Coordinator. Familiarise yourself with the key tasks mentioned in the job description, such as managing contractors and conducting site inspections. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Build Relationships
Since this role involves working closely with various stakeholders, think about how you can showcase your relationship-building skills during the interview. Prepare examples of past experiences where you've successfully collaborated with clients or vendors, highlighting your ability to foster strong working relationships.
✨Showcase Your Financial Acumen
As financial management is a crucial part of the role, be ready to discuss your experience with procurement processes and financial tracking. Bring specific examples of how you've managed budgets or handled purchase orders in previous roles to illustrate your competence in this area.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle emergencies. Think of situations where you've had to implement safety procedures or manage a crisis. Practising these responses will help you feel more confident and articulate during the interview.