At a Glance
- Tasks: Organise daily operations and coordinate jobs for engineers at Rolls-Royce.
- Company: Join JLL, a leading global real estate firm shaping a better world.
- Benefits: Full-time role with opportunities for career growth and a supportive team environment.
- Other info: Inclusive culture that values diversity and empowers everyone to thrive.
- Why this job: Make a real impact in a dynamic workplace while developing your skills.
- Qualifications: Strong organisational skills and experience in coordinating jobs preferred.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a highly organised and detail-oriented individual to join our team onsite at Rolls-Royce, Raynesway as a Facilities Administrator. As a Facilities Administrator, you will play a key role in ensuring the smooth and efficient execution of our daily operations. Your primary responsibility will be to assign jobs to engineers and service professionals, both at the beginning and end of each workday.
What your day to day will look like:
- Inputting updates onto the data collection systems and sending emails to service professionals when their assistance is required for a job, whether it be for a callout or a quotation.
- Raising Purchase Order Requests (POR) encompassing materials and planned jobs, ensuring that necessary resources are available for successful job completion.
- Creating proposals on Corrigo for works over £1k, providing detailed information and pricing for customer consideration. Attaching relevant documents, such as job reports, costs, and funding requests onto Corrigo for easy reference.
- Addressing customer queries promptly and professionally via phone, email, or the Corrigo system. Actively following up with service professionals to ensure timely response and resolution of callouts.
- Booking subcontractors onto job sites using designated booking forms, ensuring their availability and adherence to project timelines.
- Inputting all job bookings onto a shared calendar to maintain an updated schedule for efficient coordination.
- Closing Work Orders (WOs) on the Corrigo system after successful completion of jobs, ensuring accurate recording and documentation.
- Creating and organizing folders on Sharepoint to store documents and maintain a well-structured and accessible filing system.
- Raising any remedial actions or follow-ups required following service visits to ensure customer satisfaction and resolution.
- Ensuring all compliance documents are accurately saved and securely stored according to company guidelines.
You should possess:
- High level of organisation and attention to detail.
- Strong communication skills, both oral and written.
- Ability to effectively prioritize tasks and manage time efficiently.
- Proficiency in using Corrigo and other relevant software applications.
- Experience in coordinating jobs or managing service professionals is preferred.
- Familiarity with procurement processes and experience raising purchase orders.
- Ability to multitask and work in a fast-paced environment.
- Strong problem-solving abilities and ability to handle customer inquiries with professionalism.
- Working knowledge of Microsoft Office applications.
- Knowledge of compliance and regulatory requirements is a plus.
- Good understanding of Service Delivery and customer liaison.
At JLL, we believe the most effective teams are built when everyone is empowered to thrive. We support each other's wellbeing and champion inclusivity and belonging across teams, reflecting the diversity of the UK. If you're ready to take the more inspiring, innovative, and optimistic path on your journey toward success as a Facilities Administrator, we invite you to join our team and make a lasting impact.
Facilities Administrator employer: Jones Lang LaSalle Incorporated
At JLL, we pride ourselves on fostering a supportive and inclusive work culture that empowers our employees to thrive and grow meaningful careers. Located on-site at Rolls-Royce in Derby, our Facilities Administrator role offers a dynamic environment where you can make a lasting impact while enjoying comprehensive benefits and opportunities for professional development. Join us and be part of a team that values your unique contributions and champions your success.
Contact Details:
Jones Lang LaSalle Incorporated Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on JLL and their values. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 3
Show off your organisational skills! As a Facilities Administrator, you'll need to demonstrate your ability to manage multiple tasks. Bring examples of how you've successfully juggled responsibilities in the past to the interview.
✨Tip Number 4
Don't forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities Administrator role. Highlight relevant experience, especially in coordinating jobs and managing service professionals. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a great fit. We love seeing enthusiasm and personality in applications!
Showcase Your Communication Skills:Since strong communication is key for this role, make sure your written application reflects that. Keep it clear, concise, and professional. We appreciate well-structured applications that are easy to read!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Jones Lang LaSalle Incorporated
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Facilities Administrator. Familiarise yourself with tasks like raising Purchase Order Requests and using Corrigo. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As a Facilities Administrator, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised effectively and maintained attention to detail, as these are crucial skills for the job.
✨Communicate Clearly and Professionally
Strong communication skills are essential for this role. Practice articulating your thoughts clearly, both verbally and in writing. Be ready to discuss how you've handled customer queries or collaborated with service professionals in the past, demonstrating your ability to maintain professionalism under pressure.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, or specific challenges the Facilities Administrator might face. This shows your enthusiasm for the position and helps you gauge if the company is the right fit for you.
