Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Coordinate exciting projects across EMEA, managing moves and changes for client sites.
- Company: Join JLL, a leader in real estate and investment management, shaping a better world.
- Benefits: Enjoy competitive pay, career growth, and a supportive work environment.
- Why this job: Make a real impact while developing your skills in a dynamic team.
- Qualifications: Strong communication skills and ability to manage multiple priorities.
- Other info: Work in a vibrant London office with opportunities for travel.
The predicted salary is between 28800 - 43200 ÂŁ per year.
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Job Summary:
The EMEA Project Coordinator will be the support for BlackRock, assisting in the delivery of all Moves, Adds & Changes (MAC) related projects to client sites across the EMEA portfolio. Reporting to the EMEA Technical Project Manager, the role of the EMEA Project Coordinator will be to support the coordination and logistics of occupancy and people/desks movements, deliver broad MAC programs and projects delivering key initiatives for the client, with detailed planning, co-ordination, communication, and execution whilst also supporting the wider facilities team in its day-to-day operations, when and if workload permits. Engage with the local teams and vendors supporting the local offices with the logistics of the moves and projects.
What this Job Involves:
- Build and maintain effective lines of communication with Client/JLL/Vendors to ensure effective and timely decision making and on time delivery of MACs.
- Prepare and maintain specific reports and trackers.
- Support the management of dependencies with all teams and ensure resource requirements are met.
- To support across all parties and input into transparent, factual visibility and communication of progress and points of escalation to key stakeholders.
- Maintain discretion and confidentiality with regards to all discussed MAC plans and dealings.
- Work closely with and supporting the JLL EMEA Technical Project Manager in coordinating all reporting documents for the assessment of MAC’s, including tracking of Feasibility Reports, Costings and MAC Packages.
- Seek to continuously improve processes, systems, and overall client satisfaction.
- Work closely with the JLL EMEA Technical Project Manager teams on the planning of future operations and portfolio management.
- On receipt of MAC Scope & Drawings, capture details, record on the relevant systems, track progress including due dates and all costs for all workstreams.
- Support EMEA Technical Project Manager team in scoping, defining, planning, and executing of Programs and projects ensuring that all assumptions are validated and quantified.
- On receipt of cost approval (purchase order) raise relevant orders for specialist vendors.
- Prepare for the regular MAC meetings with all teams by regularly chasing outstanding actions.
- Take accurate meeting minutes and attendance records and circulate.
- Input and manage MACs on computerised maintenance management system (Corrigo), a key tracking and reporting platform.
- Manage access and security arrangements for vendors.
- Track all occupancy changes (desk swap, office layout changes), permanently maintain precise records.
- Communicate clearly and professionally with all parties, manage general queries, clarify concerns, and identify solutions.
- Compile specific and accurate MAC Weekly reports and trackers and handover documents on completion of projects.
- Supporting the management of MACs within the CDM process through preparation and submission of documentation and accurately filing for audits.
Health & Safety Management:
- Proactively promote a “Safety First” culture in line with the JLL Cardinal Rules of Safety are adhered to.
- To ensure that all employees are aware of Hygiene, Health and Safety policies and procedures and Fire Regulations.
- Compliance with in-country legislation across the regional offices.
- To record and report all accidents within the location adhering to location and company procedures.
- To ensure all equipment is well maintained and is in good working order.
- To ensure that all company procedures and work instructions are fully understood and practised by all employees.
Working Life:
- The role will operate across the EMEA portfolio.
- The main business language spoken is English.
- The role will report to the EMEA Technical Project Manager.
- The role will operate over a 5-day week, Monday to Friday.
- On occasion there will be a requirement to work weekends or public holidays, this will be arranged in advance.
- There may be a requirement to travel.
Desired Skills & Experience:
- Ability to work independently and within a team dynamic, managing multiple priorities and deadlines.
- Strong and proven analytical, statistical reporting and forecasting skills.
- Good problem-solving skills.
- Ability to read and analyze drawings, plans, schedules, schematics.
- Awareness of EHS.
- Excellent written & verbal communication skills, and proficient with the use of Microsoft Office tools and Smartsheets.
- Client facing experience in a quality driven environment.
- Exposure within a global corporate organization.
EMEA Project Coordinator employer: Jones Lang LaSalle Incorporated
Contact Detail:
Jones Lang LaSalle Incorporated Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EMEA Project Coordinator
✨Tip Number 1
Networking is key! Reach out to people in your industry, especially those already working at JLL. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for interviews by researching JLL's projects and values. Show us how your skills align with their mission to shape a brighter way forward.
✨Tip Number 3
Practice your communication skills. As a Project Coordinator, you'll need to convey information clearly. Mock interviews with friends can help you nail this!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the team.
We think you need these skills to ace EMEA Project Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the EMEA Project Coordinator role. Highlight your relevant experience in project coordination, communication skills, and any familiarity with Moves, Adds & Changes (MAC) projects.
Showcase Your Skills: Don’t forget to emphasise your analytical and problem-solving skills. Mention any tools you’re proficient in, like Microsoft Office or Smartsheets, as these are key for the role.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language to convey your experiences and how they relate to the job description. We want to see your personality shine through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Jones Lang LaSalle Incorporated
✨Know Your MACs
Familiarise yourself with Moves, Adds & Changes (MAC) processes before the interview. Understand how they impact project coordination and be ready to discuss any relevant experiences you have in managing similar projects.
✨Communication is Key
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in past roles, especially in high-pressure situations.
✨Show Your Analytical Skills
Be prepared to demonstrate your analytical abilities. Bring examples of reports or trackers you've created in previous jobs, and be ready to discuss how you used data to drive decisions or improve processes.
✨Emphasise Teamwork
This position requires collaboration with different teams. Think of instances where you've successfully worked within a team dynamic, managed multiple priorities, and how you contributed to achieving common goals.
