At a Glance
- Tasks: Manage diaries, organise travel, and support senior executives in a dynamic environment.
- Company: Join JLL, a leader in real estate services and technology.
- Benefits: Competitive salary, career growth, and a vibrant workplace culture.
- Other info: Flexible working hours and opportunities for professional development.
- Why this job: Embrace challenges and develop skills in a fast-paced, supportive team.
- Qualifications: 4+ years of executive support experience and strong communication skills.
The predicted salary is between 40000 - 50000 £ per year.
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.
Working five days a week in a pressurised environment characterised by a demanding workload requires the individual to have exceptional time management and organisational skills, resiliency and the ability to navigate constant deadlines and high expectations, while maintaining high expectations, quality output and professional composure. We're looking for candidates who are eager to develop in our fast-paced environment. The right individual will embrace challenges as growth opportunities, demonstrating a natural aptitude for prioritisation, efficiency and attention to detail.
What this job involves:
- Extensive diary management across multiple time zones
- Full inbox management
- Organising international travel including meeting and transport arrangements, confirming accommodation, and producing detailed itineraries often of a complex nature
- Assisting in organising external meetings and operational meetings in various locations around EMEA, AMER and APAC region
- Dealing with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues
- Developing and maintaining effective working relationships with colleagues and clients
- Drafting documents and correspondence
- Organising client entertainment, both in the UK and globally
- Organising internal and external lunches & dinners, booking the relevant dining rooms and restaurants both in London and globally
- Organising meetings and presentations booking the relevant rooms and equipment both in the UK and globally
- Ensure the travel plans align with meeting schedules and objectives
- Ascertain finding the most cost effective and sustainable options, in line with JLL and client T&E policy to ensure the most cost effective and sustainable travel is booked, where possible
- Implement the JLL and Client T&E process by ensuring receipts are obtained and submitted on a timely basis, be link point between expenses processing hub and relevant teams and help resolve queries raised by the T&E team
- Review expenses on behalf of Senior’s, raising necessary queries with stakeholders
- Work closely with the internal stakeholders to ensure effective communication across the business
- Providing wide ranging administrative assistance
- Support with project work (as applicable)
- Support with material preparation as and when required
Every day is different, and in all these activities, we’d encourage you to show your ingenuity.
Sound like you? To apply you need to be / have:
- 4+ years as an assistant
- Working within a global team
- Extensive international travel management
- Excellent spoken and written communication skills in English
- Ability to work independently with minimal supervision
- Manage both global senior leadership and large group meetings
- Team player who deals effectively with colleagues and clients
- Ability to prioritise workload with an attention to detail and willingness to complete projects in a timely and efficient manner
- Some analytical ability is required in order to gather and summarise data for reports and to find solutions to various administrative issues
- Understands and appreciates the importance of using discretion
- Highly respected by colleagues and serves as a positive role model
- Uses appropriate judgement when responding to the needs of senior level executives both internally and externally
- Shows initiative in taking action and responding appropriately
- Adopts a flexible approach to work: from time to time early starts and late finishes will be necessary
- Has proven organisational skills
- Has an excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients
- The candidate must demonstrate the ability to establish good relationships with both clients and colleagues
- A cheerful and positive attitude is essential as is a genuine enthusiasm for the work that will be undertaken
Experience:
- Proven experience as an Executive support to demanding Stakeholders
- Highly organised ability to multitask and prioritise tasks
- Proficient knowledge of technology / IT applications i.e., Word, Excel, Teams, SharePoint with strong PowerPoint
- Experience with large multinational corporate environment
- Experience within a demanding and fast paced, ever-changing environment
- Great verbal and written communication skills
- Ability to work independently with minimal supervision
- Understands and appreciates the importance of using discretion
- Uses appropriate judgement when responding to the needs of senior level executives both internally and externally
- Always proactive, flexible, taking initiative and actions
- Ability to multitask and prioritise tasks
Client Team Executive Support employer: Jones Lang LaSalle Incorporated
At JLL, we pride ourselves on fostering a dynamic and inclusive work environment where every team member is empowered to thrive. Located in the vibrant city of London, our company offers extensive opportunities for professional growth, a supportive culture that values innovation, and the chance to work alongside industry leaders in a fast-paced setting. With a commitment to sustainability and excellence, we ensure that our employees not only contribute to shaping the future of real estate but also enjoy a fulfilling career journey.
Contact Details:
Jones Lang LaSalle Incorporated Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Client Team Executive Support
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for opportunities, especially in roles like Client Team Executive Support. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. JLL values innovation and teamwork, so think about how your skills align with their mission. Practice common interview questions and be ready to showcase your organisational skills and ability to handle pressure.
✨Tip Number 3
Showcase your adaptability! In a fast-paced environment like JLL, being flexible is key. Share examples of how you've successfully managed multiple tasks or adapted to changing priorities in previous roles during your interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the team at JLL. Make sure to highlight your relevant experience and enthusiasm for the role!
We think you need these skills to ace Client Team Executive Support
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in diary management, travel coordination, and communication skills. We want to see how your background aligns with the role of Client Team Executive Support!
Showcase Your Organisational Skills:Since this role requires exceptional time management and organisational abilities, give examples of how you've successfully managed multiple tasks or projects in the past. We love seeing candidates who can juggle responsibilities like pros!
Be Professional Yet Personable:When drafting your application, keep a professional tone but let your personality shine through. We appreciate candidates who can communicate effectively while also showing enthusiasm for the role and the company culture.
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the position. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Jones Lang LaSalle Incorporated
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Client Team Executive Support. Familiarise yourself with diary management, travel arrangements, and communication skills required for the role. This will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Organisational Skills
Since this role demands exceptional time management and organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained quality under pressure.
✨Demonstrate Your Communication Prowess
Effective communication is key in this position. Practice articulating your thoughts clearly and concisely. You might be asked to handle hypothetical scenarios involving client interactions, so think about how you'd approach these situations professionally and positively.
✨Embrace Challenges as Opportunities
The job description highlights the importance of viewing demanding situations as growth opportunities. Prepare to discuss times when you've faced challenges and how you turned them into learning experiences. This will show your resilience and eagerness to develop in a fast-paced environment.
