Workplace Coordinator in City of Westminster

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.

We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Workplace Coordinator Location: SJS, Timber Square

What this job involves

The Workplace Coordinator will support the onsite Workplace team providing professional administrative support supporting the delivery of building operations.

Delivering administrative activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk.

Ensuring the smooth running of our service whilst providing an exceptional end user experience within a corporate HQ.

What your day-to-day will look like

• Coordinate day-to-day workplace operations, ensuring services are delivered in line with agreed KPIs and service standards.
• Manage and track workplace work orders, providing reporting insights and supporting operational performance improvements.
• Support the delivery of workplace projects, business initiatives, and change programmes, ensuring actions are progressed and outcomes achieved.
• Contribute to sustainability, workplace experience, and continuous improvement initiatives across the site.
• Assist with occupancy planning, space utilisation, and workplace data management to support informed decision‑making.
• Provide operational support and continuity during periods of leadership absence, helping maintain service excellence across the workplace.
• Oversee supplier performance, build effective vendor relationships, and support contract governance activities.
• Raise purchase orders and support financial processes in line with company policies and governance requirements.
• Manage the end-to-end processing of utilities non-PO invoices, ensuring accuracy, compliance, and timely payment.
• Act as the key liaison between suppliers, Accounts Payable, and internal stakeholders to resolve invoice queries and provide status updates.
• Maintain accurate financial records, reporting trackers, and supplier payment information.
• Support compliance, contractor management, incident reporting, and risk management processes.
• Coordinate workplace events, meetings, and employee engagement activities to enhance the overall workplace experience.
• Build strong relationships with stakeholders and identify opportunities to improve efficiency, service delivery, and employee satisfaction.
• Knowledge, Skills & Abilities
• Superior customer service skills and orientation
• Ability to maintain professionalism at all times under stressful situations
• Ability to plan and manage work under time constraints
• Ability to multitask and work without direct supervision
• Experience working within Corrigo or other CMMS/Automated Work Order system.
• Proficient in MS Office, Google suites, and possess strong written, verbal and people skills
• Strong organizational skills and collaborative style
• Other Abilities
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
• #LI-JA1

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities.

Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

JLL Privacy Notice Jones Lang La Salle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

We take our responsibility to protect the personal information provided to us seriously.

Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process.

We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.

We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang La Salle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll. com.

This email is only to request an accommodation.

Please direct any other general recruiting inquiries to our Contact Us page.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique.

We help our people thrive, grow meaningful careers and find a place where they belong.

Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties.

A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise.

Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang La Salle Incorporated.

For further information, visit jll. com.

#J-18808-Ljbffr