At a Glance
- Tasks: Manage tender administration and support the sales team in a dynamic environment.
- Company: Join Hall & Kay, a leader in fire protection and security solutions.
- Benefits: Enjoy competitive salary, 25 days holiday, and a contributory pension scheme.
- Other info: Office-based role with opportunities for growth and collaboration.
- Why this job: Be part of a team that protects what matters most with innovative solutions.
- Qualifications: Administrative experience and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
The Hall & Kay way... it’s a people thing. At Hall & Kay, we deliver complex fire protection and security solutions to protect what matters most to our clients. As technical experts our focus is on the lifetime value of a project. Meaning we can design, supply, install, test and maintain all types of sprinkler, gas suppression, fire detection, and integrated security systems. With 140+ year trading experience and a strong project delivery culture, we are proud to have built lasting relationships with some of the UK’s most respected companies in all areas of industry and construction.
Summary of Role
You will manage the complete tender administration lifecycle, from establishing enquiry files and organising documentation. You will also co-ordinate with clients on deadlines, supporting our estimating teams, and maintaining filing systems across departments.
Key Responsibilities
- Book in all incoming enquiries and establish comprehensive enquiry folders on the sales server, maintaining filing structures.
- Download, organize, and file all tender enquiry documentation for estimating team.
- Maintain accurate records of enquiry status, key dates, and project progression throughout the tender lifecycle utilising the company CRM tool.
- File all tender enquiry documentation and submitted proposals.
- Review tender documents including architectural and engineering drawings, design standards, technical specifications, and client requirements to ensure completeness. (training provided if necessary)
- Support the preparation and delivery of tender requirements, ensuring all necessary documentation and information is compiled correctly with estimating engineers.
- Maintain awareness of industry standards and client-specific requirements relevant to fire protection systems.
- Liaise with clients to request and confirm key dates, milestones, and submission deadlines to inform the estimating workload schedule including extension requests and bid/no bid confirmation.
- Assist in managing tender deadlines and alerting relevant team members of upcoming submissions.
- Provide day-to-day administrative support to the Sales and Estimating.
- Assist with the preparation of reports, presentations, and departmental communications.
- Maintain departmental filing systems ensuring compliance with company QA.
- Support continuous improvement initiatives within the department by identifying opportunities to streamline processes.
- Coordinate with other departments (Design, Project Management, Commercial) to facilitate information flow and project handovers.
What we will need from you
- Proven administrative experience, preferably within a construction, engineering, or fire protection environment (essential).
- Ability to read and interpret technical drawings and specifications (training provided if necessary) (highly desirable).
- Familiarity with fire protection systems, terminology, and industry standards (highly desirable).
- Previous experience in estimating or tendering environments (highly desirable).
- Experience with CRM or project management software preferred such as Goldvision, Salesforce etc (highly desirable).
- Excellent written and verbal communication skills along with a professional telephone manner and client-facing communication skills. (essential)
- Discretion when handling commercially sensitive information with exceptional attention to detail and accuracy. (essential)
- Time management abilities with capacity to prioritise multiple competing demands (essential).
- Systematic approach to filing, documentation, and data management (essential).
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with SharePoint, or similar document management systems (highly desirable).
- Collaborative team player with proactive problem-solving mindset (essential).
Working Environment
Office based role to suit individual within a dynamic sales and estimating team supporting fire protection projects across various sectors. The position requires regular coordination with internal stakeholders and external clients, with occasional deadline-driven periods requiring flexibility.
What you can expect in return
- Competitive salary depending on relevant experience.
- 25 days holiday plus bank holidays and option to buy 5 days.
- Contributory company pension scheme.
- Life Assurance.
- Health care plan.
- Hours: 36.5 hours per week (Monday to Thursday 8.45 – 16.40, Friday 8.45 – 16:00).
Location: On-site – Birmingham, GBR
Please note: You may be required to undertake a DBS check as part of your job role at Hall & Kay.
How to apply
Please submit a tailored CV detailing your experience relevant to this role.
Sales Co-ordinator in Birmingham employer: Jones Lang LaSalle Incorporated
At Hall & Kay, we pride ourselves on fostering a collaborative and supportive work environment where every team member plays a vital role in delivering exceptional fire protection solutions. Located in Birmingham, our office offers a dynamic atmosphere with opportunities for professional growth, competitive benefits including a generous holiday allowance and a contributory pension scheme, and a commitment to continuous improvement and innovation. Join us to be part of a company that values its people and invests in their development while working on impactful projects across various sectors.
Contact Details:
Jones Lang LaSalle Incorporated Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Sales Co-ordinator in Birmingham
✨Tip Number 1
Get to know the company inside out! Research Hall & Kay's projects, values, and culture. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions related to sales coordination and tender management. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your relevant experience.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression and keep you top of mind for the hiring team.
We think you need these skills to ace Sales Co-ordinator in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Sales Co-ordinator role. Highlight your administrative experience and any relevant skills that match the job description. We want to see how you fit into our team!
Showcase Your Communication Skills:Since this role involves liaising with clients and internal teams, emphasise your written and verbal communication skills. Use clear and professional language in your application to reflect this.
Highlight Relevant Experience:If you've worked in construction, engineering, or fire protection before, make it known! Mention any experience with CRM tools or tendering processes, as these are key for us.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Jones Lang LaSalle Incorporated
✨Know Your Stuff
Familiarise yourself with fire protection systems and the specific terminology used in the industry. Brush up on your understanding of technical drawings and specifications, as this will show that you're serious about the role and can hit the ground running.
✨Organise Your Thoughts
Prepare for the interview by organising your thoughts around the key responsibilities listed in the job description. Think of examples from your past experience that demonstrate your administrative skills and ability to manage multiple tasks effectively.
✨Show Off Your Communication Skills
Since excellent communication is essential for this role, practice articulating your thoughts clearly and confidently. Be ready to discuss how you've successfully liaised with clients or team members in previous roles, showcasing your professional telephone manner and client-facing skills.
✨Ask Smart Questions
Prepare a few insightful questions to ask at the end of your interview. This could be about the team dynamics, ongoing projects, or how the company supports continuous improvement initiatives. It shows your genuine interest in the role and helps you assess if it's the right fit for you.
