At a Glance
- Tasks: Manage supplier onboarding, maintain procurement records, and support project contracts.
- Company: Join a forward-thinking organisation with a dynamic finance team.
- Benefits: Competitive salary, learning opportunities, and a chance to make a real impact.
- Other info: Fast-paced environment with excellent career development prospects.
- Why this job: Be a key player in procurement processes and contribute to business success.
- Qualifications: Experience in procurement, strong attention to detail, and effective communication skills.
The predicted salary is between 30000 - 40000 € per year.
The Procurement Officer supports the smooth operation of the business by managing supplier and subcontractor onboarding, maintaining procurement records on COINS and Pansophy, administering project contracts, reviewing prices on certain overhead contracts, and providing procurement support to site teams. This is a key administrative and compliance role that ensures procurement processes, supply chain data, and contract records are accurate, up to date, and aligned with Jones Bros procedures. The position is office based in Ruthin as part of the Finance team, reporting to Finance Manager and works closely with the Purchase ledger team, Commercial, Quality, HSE, Project Delivery Teams, and all site-based colleagues.
Due to the volume and importance of contracts, supplier and subcontractor activity, the role is regarded as important for the business. The role’s responsibilities will include:
- Set up new suppliers, subcontractors and employees on the ERP system in line with established procedures.
- Produce management reports to analyse various KPIs including spend, cost saving opportunities, payment terms, quality and pro-actively drive improvements.
- Manage initial and ongoing tax compliance for subcontractors (CIS), labour providers and agencies.
- Ensure subcontractor insurances and SSIP documentation is relevant, current and up to date at all times.
- Review and process supplier and subcontractor credit application forms, including assessment of terms and conditions.
- Maintain accurate and up-to-date records for suppliers, subcontractors, and contract data on the system.
- Action subcontractor and supplier performance and quality reviews submitted by site teams.
- Provide procurement support via phone and email, including system guidance, troubleshooting, and user assistance.
- Record and maintain all new Civil Engineering contract details following established procedures.
- Maintain weekly calendars within ERP to support timely and accurate timesheet entry and follow upon outstanding timesheets.
- Administer and oversee the purchasing card process, ensuring compliance with company policies and controls.
- Undertake ad hoc project work as required to support procurement and finance functions.
Proven experience working in procurement, including tendering, supplier onboarding, and contract management. High level of accuracy and attention to detail particularly financial data and a risk management mindset to manage compliance. Ability to communicate effectively with internal stakeholders, external suppliers and subcontractors. Ability to work independently and manage workload. Strong tax awareness including CIS, knowledge of IR35 and Umbrella Company payroll rules. Experience and understanding of credit insurance and subcontractor vetting. Experience negotiating with suppliers and subcontractors. Experience working within ISO 9001 and ISO 45001 managed environments.
In this fast-paced and varied role, you’ll have the opportunity to make a meaningful impact and contribute to the success of a forward-thinking organisation. We offer a competitive salary alongside excellent opportunities for learning and development.
If this role sounds like the perfect fit, we’d love to hear from you. Click apply now to get started.
Procurement Officer in Ruthin employer: Jones Bros Ltd
At Jones Bros, we pride ourselves on being an excellent employer, offering a dynamic work environment in Ruthin where collaboration and innovation thrive. Our commitment to employee growth is evident through our competitive salary packages and extensive learning opportunities, ensuring that every team member can develop their skills and advance their career. Join us to be part of a forward-thinking organisation that values your contributions and supports your professional journey.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Officer in Ruthin
✨Tip Number 1
Network like a pro! Reach out to your connections in the procurement field and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its procurement processes. Familiarise yourself with their projects and challenges, so you can showcase how your skills align with their needs. We want you to shine!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation and reiterate your interest in the role. It keeps you fresh in their minds and shows your enthusiasm.
✨Tip Number 4
Apply through our website for the best chance at landing that Procurement Officer role! We love seeing applications directly from candidates who are keen to join us, and it helps us keep track of your journey with us.
We think you need these skills to ace Procurement Officer in Ruthin
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in procurement, supplier onboarding, and contract management. We want to see how your skills align with the role, so don’t be shy about showcasing your achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Procurement Officer role. Mention specific experiences that demonstrate your attention to detail and compliance mindset.
Showcase Your Communication Skills:Since this role involves liaising with various teams and suppliers, make sure to highlight your communication skills in your application. We love candidates who can effectively engage with both internal and external stakeholders!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just click apply and follow the prompts!
How to prepare for a job interview at Jones Bros Ltd
✨Know Your Procurement Basics
Before the interview, brush up on your procurement knowledge, especially around supplier onboarding and contract management. Familiarise yourself with terms like CIS and IR35, as these are crucial for the role.
✨Showcase Your Attention to Detail
Since this role requires a high level of accuracy, prepare examples that demonstrate your attention to detail. Think about times when you caught errors in financial data or improved compliance processes.
✨Prepare for Scenario Questions
Expect scenario-based questions where you might need to explain how you'd handle supplier performance reviews or manage procurement records. Practise articulating your thought process clearly and confidently.
✨Engage with Stakeholders
Highlight your communication skills by preparing to discuss how you've effectively collaborated with internal teams and external suppliers in the past. Be ready to share specific examples of successful negotiations or problem-solving.
