At a Glance
- Tasks: Manage supplier onboarding, maintain procurement records, and support project contracts.
- Company: Join a forward-thinking organisation with a dynamic finance team.
- Benefits: Competitive salary, learning opportunities, and a chance to make a real impact.
- Other info: Fast-paced environment with excellent career growth potential.
- Why this job: Be a key player in ensuring smooth operations and compliance in procurement.
- Qualifications: Experience in procurement, contract management, and strong attention to detail.
The predicted salary is between 30000 - 40000 € per year.
The Procurement Officer supports the smooth operation of the business by managing supplier and subcontractor onboarding, maintaining procurement records on COINS and Pansophy, administering project contracts, reviewing prices on certain overhead contracts, and providing procurement support to site teams. This is a key administrative and compliance role that ensures procurement processes, supply chain data, and contract records are accurate, up to date, and aligned with Jones Bros procedures. The position is office based in Ruthin as part of the Finance team, reporting to Finance Manager and works closely with the Purchase ledger team, Commercial, Quality, HSE, Project Delivery Teams, and all site-based colleagues.
Due to the volume and importance of contracts, supplier and subcontractor activity, the role is regarded as important for the business. The role’s responsibilities will include:
- Set up new suppliers, subcontractors and employees on the ERP system in line with established procedures.
- Produce management reports to analyse various KPIs including spend, cost saving opportunities, payment terms, quality and pro-actively drive improvements.
- Manage initial and ongoing tax compliance for subcontractors (CIS), labour providers and agencies.
- Ensure subcontractor insurances and SSIP documentation is relevant, current and up to date at all times.
- Review and process supplier and subcontractor credit application forms, including assessment of terms and conditions.
- Maintain accurate and up-to-date records for suppliers, subcontractors, and contract data on the system.
- Action subcontractor and supplier performance and quality reviews submitted by site teams.
- Provide procurement support via phone and email, including system guidance, troubleshooting, and user assistance.
- Record and maintain all new Civil Engineering contract details following established procedures.
- Maintain weekly calendars within ERP to support timely and accurate timesheet entry and follow upon outstanding timesheets.
- Administer and oversee the purchasing card process, ensuring compliance with company policies and controls.
- Undertake ad hoc project work as required to support procurement and finance functions.
- Proven experience working in procurement, including tendering, supplier onboarding, and contract management.
- High level of accuracy and attention to detail particularly financial data and a risk management mindset to manage compliance.
- Ability to communicate effectively with internal stakeholders, external suppliers and subcontractors.
- Ability to work independently and manage workload.
- Strong tax awareness including CIS, knowledge of IR35 and Umbrella Company payroll rules.
- Experience and understanding of credit insurance and subcontractor vetting.
- Experience negotiating with suppliers and subcontractors.
- Experience working within ISO 9001 and ISO 45001 managed environments.
In this fast-paced and varied role, you’ll have the opportunity to make a meaningful impact and contribute to the success of a forward-thinking organisation. We offer a competitive salary alongside excellent opportunities for learning and development.
If this role sounds like the perfect fit, we’d love to hear from you. Click apply now to get started.
Procurement & Contracts Specialist – ERP & Compliance in Ruthin employer: Jones Bros Ltd
At Jones Bros, we pride ourselves on being an excellent employer, offering a dynamic work environment in Ruthin where collaboration and innovation thrive. Our commitment to employee growth is evident through our competitive salary packages and extensive learning opportunities, ensuring that every team member can develop their skills while contributing to meaningful projects. Join us to be part of a forward-thinking organisation that values compliance, accuracy, and the success of its people.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement & Contracts Specialist – ERP & Compliance in Ruthin
✨Tip Number 1
Network like a pro! Reach out to your connections in the procurement and contracts field. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its procurement processes. Familiarise yourself with their projects and values. This will help you tailor your answers and show that you’re genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on common procurement-related questions and your past experiences. The more comfortable you are, the better you’ll perform when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Procurement & Contracts Specialist – ERP & Compliance in Ruthin
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Procurement & Contracts Specialist role. Highlight your experience in supplier onboarding, contract management, and compliance. We want to see how your skills align with what we’re looking for!
Showcase Your Attention to Detail:This role requires a high level of accuracy, so don’t shy away from showcasing your attention to detail. Include examples of how you've maintained accurate records or managed compliance in previous roles. We love seeing that kind of diligence!
Be Clear and Concise:When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. We appreciate straightforward communication!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to submit all the necessary documents in one go. Let’s get your application rolling!
How to prepare for a job interview at Jones Bros Ltd
✨Know Your Procurement Basics
Make sure you brush up on procurement principles, especially around supplier onboarding and contract management. Familiarise yourself with terms like CIS and IR35, as these will likely come up during your chat.
✨Showcase Your Attention to Detail
This role requires a high level of accuracy, so be prepared to discuss how you've maintained precise records in the past. Bring examples of how your attention to detail has positively impacted your previous roles.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific procurement challenges. Think about past experiences where you negotiated with suppliers or managed compliance issues, and be ready to share those stories.
✨Engage with Stakeholders
Since this role involves communication with various teams, be ready to talk about how you've effectively collaborated with different stakeholders. Highlight any experience you have in providing support and guidance to colleagues.
