At a Glance
- Tasks: Manage supplier onboarding, maintain procurement records, and support project contracts.
- Company: Join a forward-thinking organisation with a focus on innovation and compliance.
- Benefits: Competitive salary, learning opportunities, and a chance to make a real impact.
- Other info: Fast-paced environment with excellent career growth potential.
- Why this job: Be part of a dynamic team that drives improvements in procurement processes.
- Qualifications: Experience in procurement, contract management, and strong attention to detail.
The predicted salary is between 30000 - 40000 € per year.
The Procurement Officer supports the smooth operation of the business by managing supplier and subcontractor onboarding, maintaining procurement records on COINS and Pansophy, administering project contracts, reviewing prices on certain overhead contracts, and providing procurement support to site teams. This is a key administrative and compliance role that ensures procurement processes, supply chain data, and contract records are accurate, up to date, and aligned with Jones Bros procedures. The position is office based in Ruthin as part of the Finance team, reporting to Finance Manager and works closely with the Purchase ledger team, Commercial, Quality, HSE, Project Delivery Teams, and all site-based colleagues. Due to the volume and importance of contracts, supplier and subcontractor activity, the role is regarded as important for the business.
The role’s responsibilities will include:
- Set up new suppliers, subcontractors and employees on the ERP system in line with established procedures.
- Produce management reports to analyse various KPIs including spend, cost saving opportunities, payment terms, quality and pro-actively drive improvements.
- Manage initial and ongoing tax compliance for subcontractors (CIS), labour providers and agencies.
- Ensure subcontractor insurances and SSIP documentation is relevant, current and up to date at all times.
- Review and process supplier and subcontractor credit application forms, including assessment of terms and conditions.
- Maintain accurate and up-to-date records for suppliers, subcontractors, and contract data on the system.
- Action subcontractor and supplier performance and quality reviews submitted by site teams.
- Provide procurement support via phone and email, including system guidance, troubleshooting, and user assistance.
- Record and maintain all new Civil Engineering contract details following established procedures.
- Maintain weekly calendars within ERP to support timely and accurate timesheet entry and follow upon outstanding timesheets.
- Administer and oversee the purchasing card process, ensuring compliance with company policies and controls.
- Undertake ad hoc project work as required to support procurement and finance functions.
Proven experience working in procurement, including tendering, supplier onboarding, and contract management. High level of accuracy and attention to detail particularly financial data and a risk management mindset to manage compliance. Ability to communicate effectively with internal stakeholders, external suppliers and subcontractors. Ability to work independently and manage workload. Strong tax awareness including CIS, knowledge of IR35 and Umbrella Company payroll rules. Experience and understanding of credit insurance and subcontractor vetting. Experience negotiating with suppliers and subcontractors. Experience working within ISO 9001 and ISO 45001 managed environments.
In this fast-paced and varied role, you’ll have the opportunity to make a meaningful impact and contribute to the success of a forward-thinking organisation. We offer a competitive salary alongside excellent opportunities for learning and development.
If this role sounds like the perfect fit, we’d love to hear from you. Click apply now to get started.
Procurement & Contracts Specialist – ERP & Compliance employer: Jones Bros Ltd
At Jones Bros, we pride ourselves on being an excellent employer, offering a dynamic work environment in Ruthin where collaboration and innovation thrive. Our commitment to employee growth is evident through our competitive salary packages and extensive learning opportunities, ensuring that every team member can develop their skills while contributing to meaningful projects. Join us to be part of a supportive culture that values compliance, accuracy, and proactive improvement in procurement processes.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement & Contracts Specialist – ERP & Compliance
✨Tip Number 1
Network like a pro! Reach out to your connections in the procurement and contracts field. Attend industry events or webinars, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for interviews by researching the company and its procurement processes. Familiarise yourself with their projects and challenges. We want you to show them that you’re not just another candidate, but someone who understands their needs and can hit the ground running.
✨Tip Number 3
Practice your negotiation skills! Since this role involves supplier management, being able to demonstrate your ability to negotiate effectively can set you apart. We suggest role-playing scenarios with a friend or mentor to build your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive and engaged with our hiring process.
We think you need these skills to ace Procurement & Contracts Specialist – ERP & Compliance
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Procurement & Contracts Specialist role. Highlight your experience in procurement, contract management, and any relevant compliance knowledge. We want to see how your skills align with what we’re looking for!
Showcase Your Attention to Detail:Since this role requires a high level of accuracy, don’t forget to showcase your attention to detail in your application. Use specific examples from your past work where you’ve successfully managed data or ensured compliance.
Be Clear and Concise:When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point while still expressing your enthusiasm for the role and the company.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Jones Bros Ltd
✨Know Your Procurement Stuff
Make sure you brush up on procurement processes, especially around supplier onboarding and contract management. Familiarise yourself with the ERP systems mentioned, like COINS and Pansophy, as well as compliance regulations like CIS and IR35. This will show that you're not just interested in the role but also knowledgeable about the specifics.
✨Showcase Your Attention to Detail
Since this role requires a high level of accuracy, be prepared to discuss examples from your past where your attention to detail made a difference. Whether it’s maintaining records or managing contracts, having concrete examples ready will demonstrate your capability in this area.
✨Communicate Like a Pro
Effective communication is key in this role, so practice articulating your thoughts clearly. Think about how you would explain complex procurement concepts to someone without a finance background. This will help you stand out as someone who can bridge the gap between technical details and practical application.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing supplier performance or ensuring compliance with company policies. Prepare by thinking through potential scenarios and your approach to resolving them. This will show that you can think critically and act decisively under pressure.
