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- Tasks: Provide essential admin support to the Project Delivery Team on a dynamic civil engineering site.
- Company: Join Jones Bros, a leader in impactful civil engineering projects.
- Benefits: Enjoy 25 days annual leave, pension scheme, and ongoing professional development.
- Other info: Fixed-term contract with potential extension; supportive team environment.
- Why this job: Kickstart your career in civil engineering with hands-on experience and growth opportunities.
- Qualifications: Proficient in Microsoft Office, strong communication skills, and a full UK driving licence required.
The predicted salary is between 24000 - 28000 £ per year.
We are seeking a motivated and organised individual to join our team as a Site-Based Office Administrator on the Havant Thicket Reservoir Project. This is an excellent opportunity for someone looking to start or develop a career within the Civil Engineering sector, providing vital administrative support to the Project Delivery Team in a fast paced site environment. Reporting to the Project Manager, you will play a key role in ensuring the smooth running of the office on a day to day basis. This role would suit a strong administrator and full systems training will be given. This contract will be for a fixed term of 18 months, with the possibility for an extension of a further 6 months. Site hours are Monday to Friday, 07:00hrs to 18:00hrs. Core admin hours are typically 07:30/08:30hrs to 16:30/17:30hrs and working on a Friday is required for timesheet processing.
What You Will Be Doing
- Processing weekly timesheets for Site Operatives
- Reviewing weekly site diary including some input where required
- Processing delivery paperwork on the COINS system
- Processing aggregate delivery tickets on the COINS system
- Handling and storing all site paperwork on the Pansophy system
- Checking and maintaining stock levels of PPE and stationery
- Material procurement and ordering
- Daily production reports
- Reviewing Plant systems including daily idling / carry back and fuel usage to team managers
- Other administrative tasks to support the Project Delivery Team
What We Are Looking For
- Experienced in the use of IT systems including Microsoft Office packages, including Word, Outlook and Excel
- The ability to prioritise tasks and manage workload effectively
- Skilled verbal and written communicator with strong organisational and problem-solving abilities
- Reliable and able to work on their own initiative
- Motivated, keen to learn and capable of working proactively
- Full UK driving licence as the site cannot be accessed via public transport.
Why Join Jones Bros?
At Jones Bros, we are proud to deliver major civil engineering projects that make a difference. Our people are at the heart of what we do and we invest in their growth and wellbeing. As a Site Administrator, you will benefit from a supportive environment, exposure to a variety of work and clear opportunities to develop your skills.
Benefits Include:
- Company-contributed pension scheme (eligibility applies)
- 25 days annual leave plus bank holidays
- Ongoing professional development and training
Site-Based Office Administrator (Havant Thicket Reservoir) employer: Jones Bros Ltd
Contact Detail:
Jones Bros Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site-Based Office Administrator (Havant Thicket Reservoir)
✨Tip Number 1
Get to know the company! Research Jones Bros and their projects, especially the Havant Thicket Reservoir. This will help you tailor your conversations and show genuine interest during interviews.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give us insights into the company culture and might even lead to a referral!
✨Tip Number 3
Prepare for the interview by practising common questions related to administrative roles. Think about how your skills in IT and organisation can shine through in your answers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team at Jones Bros.
We think you need these skills to ace Site-Based Office Administrator (Havant Thicket Reservoir)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Site-Based Office Administrator role. Highlight your admin experience and any relevant IT skills, especially with Microsoft Office. We want to see how you can bring your unique skills to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're interested in this role and how your background makes you a great fit. We love seeing enthusiasm and a bit of personality, so don’t hold back!
Showcase Your Organisational Skills: Since this role involves a lot of admin tasks, make sure to highlight your organisational skills in your application. Give examples of how you've managed workloads or prioritised tasks effectively in the past. We’re all about efficiency here!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes straight to us. Plus, you’ll get to see more about what we do at Jones Bros!
How to prepare for a job interview at Jones Bros Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Site-Based Office Administrator. Familiarise yourself with tasks like processing timesheets and managing site paperwork. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your IT Skills
Since the job requires experience with Microsoft Office and other IT systems, be prepared to discuss your proficiency in these areas. Bring examples of how you've used these tools in previous roles, especially in managing data or streamlining processes.
✨Demonstrate Your Organisational Skills
The ability to prioritise tasks is crucial for this position. Think of specific instances where you successfully managed multiple responsibilities. Share these examples during the interview to showcase your organisational prowess and problem-solving abilities.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you'll be involved in, or opportunities for professional development. This shows your genuine interest in the role and helps you assess if it's the right fit for you.