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- Tasks: Support the Project Delivery Team with vital administrative tasks on a dynamic civil engineering site.
- Company: Join Jones Bros, a leader in impactful civil engineering projects.
- Benefits: Enjoy a competitive salary, pension scheme, and 25 days annual leave.
- Other info: Fixed-term contract with potential for extension and supportive work environment.
- Why this job: Kickstart your career in civil engineering with hands-on experience and professional development.
- Qualifications: Proficient in Microsoft Office, strong communication skills, and a proactive attitude.
The predicted salary is between 24000 - 28000 £ per year.
We are seeking a motivated and organised individual to join our team as a Site-Based Office Administrator on the Havant Thicket Reservoir Project. This is an excellent opportunity for someone looking to start or develop a career within the Civil Engineering sector, providing vital administrative support to the Project Delivery Team in a fast paced site environment. Reporting to the Project Manager, you will play a key role in ensuring the smooth running of the office on a day to day basis. This role would suit a strong administrator and full systems training will be given. This contract will be for a fixed term of 18 months, with the possibility for an extension of a further 6 months. Site hours are Monday to Friday, 07:00hrs to 18:00hrs. Core admin hours are typically 07:30/08:30hrs to 16:30/17:30hrs and working on a Friday is required for timesheet processing.
What You Will Be Doing
- Processing weekly timesheets for Site Operatives
- Reviewing weekly site diary including some input where required
- Processing delivery paperwork on the COINS system
- Processing aggregate delivery tickets on the COINS system
- Handling and storing all site paperwork on the Pansophy system
- Checking and maintaining stock levels of PPE and stationery
- Material procurement and ordering
- Daily production reports
- Reviewing Plant systems including daily idling / carry back and fuel usage to team managers
- Other administrative tasks to support the Project Delivery Team
What We Are Looking For
- Experienced in the use of IT systems including Microsoft Office packages, including Word, Outlook and Excel
- The ability to prioritise tasks and manage workload effectively
- Skilled verbal and written communicator with strong organisational and problem‑solving abilities
- Reliable and able to work on their own initiative
- Motivated, keen to learn and capable of working proactively
- Full UK driving licence as the site cannot be accessed via public transport
Why Join Jones Bros?
At Jones Bros, we are proud to deliver major civil engineering projects that make a difference. Our people are at the heart of what we do and we invest in their growth and wellbeing. As a Site Administrator, you will benefit from a supportive environment, exposure to a variety of work and clear opportunities to develop your skills.
Benefits Include
- Competitive salary
- Company-contributed pension scheme (eligibility applies)
- 25 days annual leave plus bank holidays
- Ongoing professional development and training
Please note: We are not accepting calls from recruitment agencies at this time.
Site-Based Office Administrator (Havant Thicket Reservoir) employer: Jones Bros Civil Engineering UK Ltd
Contact Detail:
Jones Bros Civil Engineering UK Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site-Based Office Administrator (Havant Thicket Reservoir)
✨Tip Number 1
Get to know the company! Research Jones Bros and their projects, especially the Havant Thicket Reservoir. This will help you tailor your conversations and show genuine interest during interviews.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. A friendly chat can sometimes lead to insider tips or even a referral!
✨Tip Number 3
Prepare for the interview by practising common questions related to administration and civil engineering. Think about how your skills can directly support the Project Delivery Team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team.
We think you need these skills to ace Site-Based Office Administrator (Havant Thicket Reservoir)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative skills and experience relevant to the Site-Based Office Administrator role. We want to see how you can support our Project Delivery Team, so don’t be shy about showcasing your organisational abilities!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this role and how your skills align with what we’re looking for. Keep it concise but engaging – we love a bit of personality!
Show Off Your IT Skills: Since we rely heavily on IT systems like Microsoft Office and COINS, make sure to mention your proficiency in these areas. If you have any specific examples of how you've used these tools effectively, share them with us!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Jones Bros Civil Engineering UK Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Site-Based Office Administrator. Familiarise yourself with tasks like processing timesheets and using systems like COINS and Pansophy. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your IT Skills
Since the job requires experience with Microsoft Office and other IT systems, be prepared to discuss your proficiency. Bring examples of how you've used these tools in previous roles, especially in managing workloads or improving efficiency. This will highlight your capability to handle the administrative tasks effectively.
✨Demonstrate Your Organisational Skills
The role demands strong organisational abilities, so think of specific instances where you've successfully managed multiple tasks or projects. Be ready to explain how you prioritised your workload and ensured everything ran smoothly. This will showcase your ability to thrive in a fast-paced environment.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you'll be involved in, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.