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- Tasks: Coordinate office operations, manage projects, and support financial control.
- Company: Join JAV Medical Systems, a MedTech innovator impacting lives across 14 countries.
- Benefits: Enjoy a competitive salary, pension scheme, 28 days holiday, and professional development funds.
- Why this job: Be part of a dynamic team focused on innovation, inclusivity, and making a real difference.
- Qualifications: Experience in medical, AV, or IT markets; proficiency in MS Office; strong organisational skills.
- Other info: Office-based role in Birkenhead with opportunities for international travel.
The predicted salary is between 21600 - 24000 £ per year.
JAV Medical Systems is a dynamic MedTech company based in Birkenhead, delivering advanced integrated operating theatre technology to customers in 14 countries. Over the past years, our tech has been used to treat more than 4.5 million patients. Join us on our mission to make a significant impact on people's lives and become part of a company that values innovation, inclusivity, and a positive work environment. We foster a culture of continuous improvement and collaboration. We are committed to continual environmental improvement, equal opportunities, and giving back to the communities that we are connected with. We are proud to be a B-Corp compliant employer assuring we deliver on our promises to you. This role offers significant opportunities for career advancement as the company continues its exciting growth journey.
Key Responsibilities:
- Office Coordination / Admin:
- Oversee the day-to-day operations of the office in the absence of the Managing Director.
- Manage financial control and bookkeeping.
- Continuously review and improve processes/procedures to support company growth.
- Adapt to and manage changes in a fast-growing company.
- Serve as the central point of contact for projects from initial scoping to implementation.
- Coordinate with clients, suppliers, installers, and internal staff to ensure successful project delivery.
- Prepare and submit responses to European tenders and large project bids.
- Coordinate with suppliers, ensure compliance, arrange training, and manage certifications.
- Oversee the implementation and documentation of new processes and improvements in line with quality policies.
Candidate Profile:
- We welcome candidates with experience in Medical, AV, High Technology, or IT Markets. Experience in medical systems integration is a plus.
- Key traits for success in this role include:
- Practical office management skills
- Creative planning and organization
- Ingenuity in travel management
- Proficiency in MS Office, Teams, SharePoint, etc.
- Technical mindset with a solution-oriented attitude
- Flexibility and adaptability in a dynamic environment
- Strong people skills for influencing and mentoring
- Attention to detail for ISO compliance
- Perseverance in training coordination
- Financial acumen and discretion
- Experience with accountancy software (Xero preferred)
- Understanding of cash flow forecasts, P&L, and balance sheets
- Basic HR management and admin experience (desirable)
- Tender and bid writing experience (desirable)
- Multilingual abilities (a plus)
Remuneration and Benefits:
- We provide a competitive salary and a comprehensive benefits package, including professional development funds.
- Salary: £27-30K, depending on experience
- Pension: Company pension scheme with up to 5% match
- Benefits: 28 days holiday, CSR days, training and development opportunities
- Location: UK-Birkenhead / office-based, with some international travel
How to Apply:
Excited to make a difference? Apply here on LinkedIn Recruiter or send your CV and cover letter to jobs@jonesav.info!! No Agencies!! Make sure you read the job description in detail as we don’t like sending rejections, as much as you don’t like receiving them. If you possess the necessary skills and can demonstrate you are a good match for the position we would love to hear from you.
Office Coordinator employer: JONES AV LTD
Contact Detail:
JONES AV LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Familiarise yourself with JAV Medical Systems and their mission. Understanding their focus on innovation and inclusivity will help you align your conversation during interviews, showcasing how your values match theirs.
✨Tip Number 2
Highlight your experience in office management and project coordination. Be ready to discuss specific examples where you've successfully managed projects or improved processes, as this is crucial for the Office Coordinator role.
✨Tip Number 3
Brush up on your knowledge of ISO compliance and financial management. Being able to speak confidently about these topics will demonstrate your readiness to oversee compliance and financial control in the role.
✨Tip Number 4
Prepare questions that show your interest in the company's growth and culture. Asking about their approach to continuous improvement and team collaboration can set you apart as a candidate who is genuinely invested in their mission.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the key responsibilities and candidate profile. Tailor your application to highlight how your skills and experiences align with the requirements of the Office Coordinator position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your office management skills, project coordination abilities, and any relevant technical expertise.
Highlight Relevant Experience: In your CV, emphasise your experience in office management, financial control, and bid writing. Use bullet points to clearly outline your achievements and how they relate to the responsibilities listed in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for the Office Coordinator role.
How to prepare for a job interview at JONES AV LTD
✨Know the Company Inside Out
Before your interview, make sure to research JAV Medical Systems thoroughly. Understand their mission, values, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Highlight Relevant Experience
Be prepared to discuss your experience in office management, project coordination, and financial control. Use specific examples from your past roles that demonstrate your skills and how they align with the responsibilities of the Office Coordinator position.
✨Showcase Your Problem-Solving Skills
Given the dynamic nature of the role, be ready to share instances where you've successfully navigated challenges or improved processes. This will illustrate your adaptability and solution-oriented mindset, which are key traits for success in this position.
✨Prepare Questions for Them
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the company's growth plans, team dynamics, or specific projects. This shows your enthusiasm and helps you assess if the company is the right fit for you.
