At a Glance
- Tasks: Manage contracts and assess risks for large-scale projects across the EMEA region.
- Company: Join a leading multinational firm with a focus on innovation and collaboration.
- Benefits: Competitive salary, flexible working options, and opportunities for professional growth.
- Other info: Collaborate with diverse teams and gain valuable insights into large capital projects.
- Why this job: Be at the forefront of project management and risk assessment in a dynamic environment.
- Qualifications: Experience in contract law, risk management, and strong analytical skills required.
The predicted salary is between 36000 - 60000 € per year.
The Contracts & Projects Administrator will be responsible for managing contracts and risk activities for Large Capital Goods (LCG) and Engineering, Procurement, and Construction (EPC) projects across the EMEA region. This role will play a key part in identifying, assessing, and mitigating project risks while overseeing the preparation, negotiation, and administration of contracts with clients, subcontractors, and partners. Additionally, the Contracts Administrator will support project management teams in coordinating ongoing projects, ensuring documentation accuracy, maintaining schedules, and facilitating effective stakeholder communication.
Primary responsibilities include but are not limited to the following:
Risk Management & Assessment:
- Conduct comprehensive risk analysis for all projects within the EMEA region, evaluating potential risks and recommending strategies for their mitigation.
- Lead the identification of inherent project risks and drive the development of action plans to manage them, working closely with a dedicated project team.
Contract Negotiations:
- Develop negotiation strategies and lead teams in the negotiation of complex contractual issues.
- Act as a focal point for all contractual negotiations, ensuring favorable terms and compliance with internal policies and external regulations.
Contractual Guidance & Training:
- Provide ongoing contractual guidance to internal teams and business units.
- Organize and deliver training sessions on contract management, risk mitigation, and other relevant contractual issues for shared service teams and business stakeholders.
Contract Preparation & Review:
- Oversee the preparation, review, submission, and negotiation of Capital Goods contracts across the EMEA region.
- Ensure compliance with all legal, commercial, and operational requirements when reviewing and drafting agreements, including NDAs, JV agreements, consortium agreements, etc.
Project coordination & Tracking:
- Prepare, organize, and maintain project documentation such as contracts, reports, and drawings.
- Ensure all project documentation is up-to-date, accurately filed, and easily accessible for project team members.
- Track the progress of tasks and activities, ensuring that the project stays on schedule.
- Maintain records of purchased items, invoices, and shipping documents.
- Support logistics by coordinating the delivery of materials and equipment to project sites, ensuring they are delivered on time.
- Monitor the submission of invoices (customer, suppliers), ensuring they are in line with contractual agreements.
- Assist in the preparation of audits or inspections by ensuring relevant documents are available.
- Generate regular project progress reports and present findings to the project management team.
- Provide insights on project status and highlight areas where attention is needed.
Cross-functional Collaboration:
- Serve as the main point of contact for communication with internal legal, finance, and business teams to resolve any contract issues or disputes.
- Coordinate closely with the finance and legal teams to ensure proper risk assessments, financial evaluations, and compliance with applicable laws.
Monitoring & Reporting:
- Monitor contractual and commercial correspondence and provide necessary input to protect the organization from potential claims or disputes.
- Draft and review contract terms and conditions, appendices, official correspondences, and other associated documents (e.g., Purchase Orders, etc.), with due regard to applicable laws and regulations.
Commercial Risk Management:
- Support the EMEA team in managing commercial risks, including the negotiation and review of NDAs, secrecy agreements, bank guarantees, and insurance.
- Lead risk assessments, coordinate opportunity council reviews, and assist in drafting and reviewing financial and commercial checklists, VAT, and commercial reviews.
QUALIFICATIONS:
- Strong understanding of contract law and risk management principles.
- Proven experience in contract drafting, negotiation, and review in a similar industry or role, particularly in large capital goods or EPC projects.
- Excellent analytical and problem-solving skills to evaluate risks and implement mitigation strategies.
- Proven experience in managing documentation, scheduling, and coordinating teams across different functions.
- Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
- Ability to work independently as well as part of a team, managing multiple priorities in a fast-paced environment.
- Relevant experience in a risk management or contract management role within a large-scale, multinational setting.
- Experience in EPC projects, capital goods, or similar large-scale project environments would be highly beneficial.
Contracts & Project Administrator in Manchester employer: Jonell Systems
As a leading employer in the EMEA region, we pride ourselves on fostering a dynamic work culture that prioritises employee growth and development. Our Contracts & Project Administrator role offers a unique opportunity to engage in high-stakes projects while benefiting from comprehensive training, collaborative teamwork, and a commitment to risk management excellence. Join us to be part of a forward-thinking organisation that values innovation and supports your career aspirations in a vibrant and diverse environment.
StudySmarter Expert Advice🤫
We think this is how you could land Contracts & Project Administrator in Manchester
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and recent developments in the EMEA region. This will help you tailor your answers and show that you're genuinely interested.
✨Tip Number 3
Practice your negotiation skills! Since this role involves contract negotiations, being able to articulate your thoughts clearly and confidently will set you apart. Role-play with a friend or use online resources to sharpen those skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Contracts & Project Administrator in Manchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Contracts & Project Administrator role. Highlight your experience in contract management and risk assessment, and don’t forget to showcase any relevant projects you've worked on. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific skills that align with the job description, like your negotiation strategies or project coordination experience. Let us know what excites you about working with StudySmarter!
Showcase Your Communication Skills:As a Contracts & Project Administrator, strong communication is key. In your application, highlight examples of how you've effectively communicated with stakeholders or resolved disputes. We love seeing candidates who can bridge gaps between teams and keep everyone on the same page!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining the StudySmarter family!
How to prepare for a job interview at Jonell Systems
✨Know Your Contracts Inside Out
Before the interview, make sure you thoroughly understand contract law and risk management principles. Brush up on your knowledge of common contractual terms and conditions, especially those relevant to large capital goods and EPC projects. This will help you answer questions confidently and demonstrate your expertise.
✨Prepare for Risk Management Scenarios
Expect to discuss how you would identify and mitigate risks in projects. Prepare specific examples from your past experience where you successfully managed project risks. This will show that you can think critically and apply your knowledge in real-world situations.
✨Showcase Your Communication Skills
As a Contracts & Project Administrator, you'll need to collaborate with various teams. Be ready to discuss how you've effectively communicated with stakeholders in previous roles. Highlight any training sessions you've conducted or how you've resolved disputes, as this will illustrate your interpersonal skills.
✨Demonstrate Organisational Skills
Since the role involves managing documentation and schedules, be prepared to talk about your organisational strategies. Share examples of how you've kept projects on track and ensured documentation accuracy. This will reassure the interviewers that you can handle the fast-paced environment they operate in.
