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- Tasks: Support the Managing Director with admin, finance, and operations for smooth business flow.
- Company: Join Jonas Event Technology, a leader in event registration services and innovative tech solutions.
- Benefits: Part-time role with flexible hours, competitive pay, and a supportive team environment.
- Why this job: Be part of a dynamic team and gain valuable experience in a fast-paced industry.
- Qualifications: Previous admin or finance experience, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Opportunity to work with cross-functional teams and develop your career in a growing company.
The predicted salary is between 24000 - 36000 £ per year.
Jonas Event Technology (JET) is a leading provider of event registration services and software solutions. Owned by Vesta Software, we support the trade exhibition, consumer, and conference markets with innovative technology and first-class customer service. Dataflow Events, part of the JET family, delivers advanced delegate management and ticketing solutions. This role will be employed by JET but will also provide administrative support for Dataflow.
We are seeking a highly organised and proactive Business Support Administrator to support the JET Managing Director and Commercial Director, working alongside the Vesta Software finance and credit control teams. This role will play a key part in ensuring smooth day-to-day business operations through effective administration, reporting, and process management. The ideal candidate will be detail-oriented, confident in handling financial and operational administration, and adaptable to the varied needs of both JET and Dataflow. Reporting to the Managing Director, the role is part time, Monday to Friday.
Key Responsibilities
- Reporting & Finance Support
- Support the Managing Director and Commercial Director with weekly, monthly, and quarterly reporting.
- Manage billing administration in liaison with central finance.
- Process and reconcile company credit card statements.
- Assist with month-end processes, ensuring deadlines are met.
- Provide support to central credit control by liaising with clients and following up on outstanding balances.
- Operations & Administration
- Manage inventory and oversee ordering of office equipment and stock.
- Produce simple customer quotes and liaise with relevant teams for approval.
- Maintain accurate administrative records and documentation for internal reporting and audits.
- Support general office administration, including scheduling, meeting coordination, and document management.
- Commercial & Business Support
- Assist with procurement administration and supplier management.
- Provide information for forecasting and budgeting as required.
- Coordinate with cross-functional teams (sales, project management, production) to ensure smooth flow of information.
- Support ad-hoc projects and initiatives from leadership and central functions.
- Handle incoming calls and emails, ensuring prompt resolution or escalation.
- Assist with event logistics support (where required).
Qualifications and Skills
- Previous experience in an administrative, finance, or office support role.
- Strong organisational skills with excellent attention to detail.
- Confident in working with numbers, reports, and financial processes.
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and business systems.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines.
Personal Characteristics
- Proactive, organised, and dependable with a “can-do” attitude.
- Comfortable working independently while supporting multiple leaders.
- Strong interpersonal skills and the ability to liaise confidently with colleagues, clients, and central teams.
- Analytical mindset with problem-solving ability.
- Flexible and adaptable to changing business needs.
- Team-oriented with a focus on delivering quality and accuracy.
Business Support Administrator in Wallingford employer: Jonas Software UK
Contact Detail:
Jonas Software UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Administrator in Wallingford
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Business Support Administrator role. You never know who might have the inside scoop on an opening!
✨Tip Number 2
Prepare for those interviews! Research Jonas Event Technology and Dataflow Events thoroughly. Understand their services and how you can contribute to their success. Tailor your answers to show how your skills align with their needs.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for administrative roles, especially around finance and operations. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining the JET family!
We think you need these skills to ace Business Support Administrator in Wallingford
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Business Support Administrator role. Highlight your relevant experience in administration and finance, and show us how your skills align with what we're looking for at Jonas Event Technology.
Show Off Your Organisational Skills: We want to see your knack for organisation! In your application, give examples of how you've managed multiple tasks or projects successfully. This will help us understand how you can keep things running smoothly here at JET.
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and get straight to the point. We appreciate a well-structured application that makes it easy for us to see your qualifications and experience.
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it helps us keep everything organised on our end!
How to prepare for a job interview at Jonas Software UK
✨Know Your Numbers
As a Business Support Administrator, you'll be handling financial processes. Brush up on your numerical skills and be ready to discuss your experience with reports and billing administration. Being confident with numbers will show that you're the right fit for the role.
✨Show Off Your Organisational Skills
This role requires strong organisational abilities. Prepare examples of how you've managed multiple priorities in previous roles. Highlight any tools or methods you use to stay organised, as this will demonstrate your proactive approach.
✨Familiarise Yourself with the Company
Do some research on Jonas Event Technology and Dataflow Events. Understand their services and how they operate within the event technology space. This knowledge will help you tailor your answers and show your genuine interest in the company.
✨Practice Your Communication Skills
Excellent written and verbal communication is key for this position. Prepare to discuss how you've effectively communicated with colleagues and clients in the past. Consider practising common interview questions to ensure you articulate your thoughts clearly.
