Buying Admin Assistant

We’re looking for a highly organised and proactive Buying Admin Assistant to support our fast-paced Buying team across our growing portfolio of brands. This is an exciting opportunity for someone looking to develop their career within Buying and Product Development, working closely with cross‑functional teams including Design, Merchandising, Purchasing and Ecommerce. You’ll play a key role in ensuring the smooth running of day‑to‑day administration, supporting critical path management and helping to bring products to life from concept through to production.

As Buying Admin Assistant, you’ll be a strong communicator with excellent attention to detail and a collaborative approach. You’ll thrive in a fast‑moving environment, confidently managing multiple priorities while building strong relationships internally and externally. This role is ideal for someone with a passion for product, an interest in emerging trends and a desire to grow within a dynamic and creative business. You’ll be able to work from home 2 days per week.

HOW YOU'LL CONTRIBUTE

• Provide administration support to the Buying team across departmental queries and day‑to‑day tasks.
• Support Buyers with updating and maintaining key buying documents accurately, including pricing sheets and product handovers.
• Work collaboratively to ensure all administration is delivered efficiently, accurately and to deadline.
• Carry out ad hoc duties and projects to support the wider Buying team and business objectives.
• Work closely with Buying, Product Design and Merchandising teams to ensure critical path dates are met and products are approved for mass production.
• Chase suppliers for approvals, swatches, trims and product components to support smooth product development processes.
• Assist with sample management and organisation within the product development room, ensuring samples are received and approved in line with key deadlines.
• Build strong working relationships with product teams, Purchasing and Merchandising to ensure business standards and processes are consistently followed.
• Develop excellent relationships with suppliers to help manage product quality, costs and standards effectively.
• Support competitor analysis and store visits, compiling weekly reports and sharing insights with Buying, Design and wider teams.
• Demonstrate strong market awareness and an eye for emerging product trends and brand positioning.
• Support both B2B and B2C product requirements, helping to ensure products meet the needs of all channels.
• Collaborate across teams to support business priorities and contribute to a positive and proactive team culture.

THE TALENT YOU'LL BRING

• Strong organisational and problem‑solving skills with excellent attention to detail.
• Well organised, process driven and able to manage multiple priorities effectively.
• Ability to work to tight deadlines within a fast‑paced environment.
• Strong communication and relationship‑building skills.
• Positive, proactive and adaptable mindset with a can‑do attitude.
• Confidence working collaboratively across multiple departments and with external suppliers.
• Good knowledge of Microsoft Office including Word, Excel and Outlook.
• Passion for product, trends and the retail industry.
• Willingness to learn, develop and grow within a Buying function.
• Ability to work from our Oxfordshire head office three days per week.

PERFECTLY PACKAGED

• A competitive salary DOE.
• 33 days holiday including bank holidays rising to 35 with length of service.
• Abroad benefits package including our staff favourite – a very generous staff discount across both our brands.
• Opportunities to make an impact as well as learn and develop further.
• An innovative and friendly workplace with a team we’re proud to be part of.

We know that part of our growth comes from the fact that we take diversity and inclusion very seriously. We strive to be the best in our field, and we know that happens by hiring a diverse team and encouraging everyone to be their authentic selves when working with us. We don’t hire based on cultures, preferences, or personalities – it’s what you bring to the team that counts. We are always striving to improve our way of working to be more inclusive, diverse and equal, including encouraging all team members to bring their ideas to the table as we know this is key to our continued success.