At a Glance
- Tasks: Support HR operations and provide guidance on employee queries in a dynamic environment.
- Company: Join Johnston Carmichael, a diverse and inclusive workplace in Edinburgh or Aberdeen.
- Benefits: Competitive salary, professional development, and a supportive team culture.
- Other info: Great opportunity for career growth in a busy HR Operations team.
- Why this job: Make a real impact on employee experiences and contribute to HR innovation.
- Qualifications: Experience in HR coordination, strong communication skills, and a customer-service mindset.
We are looking for an HR Coordinator to join our team in Edinburgh or Aberdeen.
Job Purpose
We are seeking an experienced and proactive HR Coordinator to join our busy HR Operations team within the wider People Experience function. This is a varied and rewarding role, providing high-quality administrative, operational and project support across the full employee lifecycle. Acting as a key point of contact for colleagues across the firm, the HR Coordinator will provide timely and accurate guidance, help manage day-to-day and more complex queries with support from the appropriate People Experience specialist, and contribute to a responsive and consistent employee experience. Working collaboratively with the wider team, you will help deliver smooth, efficient HR processes, support annual cyclical activities, and contribute to continuous improvement initiatives across HR Operations.
Responsibilities
- Act as a first point of contact for HR queries, providing clear, accurate and timely guidance on HR policies, procedures, benefits and related matters.
- Maintain accurate employee records in Workday, ensuring data is up to date, compliant and handled with appropriate confidentiality.
- Support employees with benefits enrolment, changes and general benefits-related enquiries.
- Coordinate key employee lifecycle activities, including onboarding, contractual documentation, system access, induction support and offboarding processes.
- Produce standard HR reports and metrics to support decision-making, planning and operational delivery.
- Work closely with People Experience colleagues and key stakeholder teams to resolve queries, ensure consistent responses and identify opportunities to improve processes and communications.
- Help maintain clear, accessible HR guidance and knowledge resources, ensuring colleagues have the information they need to resolve queries efficiently and consistently.
- Support HR projects and the successful delivery of annual cyclical activities across the People Experience function.
About You
- You will bring relevant experience in an HR Coordinator or similar role, ideally gained within a busy HR Operations environment in a similar sized business.
- You will be CIPD qualified, working towards CIPD qualification, or able to demonstrate equivalent knowledge and experience.
- You will be confident using Microsoft Office applications, including Word and Excel.
- Experience using Workday would be advantageous.
- You will have strong problem-solving skills, sound judgement and the confidence to take initiative.
- You will communicate clearly and professionally, both in writing and verbally.
- You will have a strong customer-service mindset and a genuine desire to provide a positive employee experience.
- You will be highly organised, able to manage competing priorities and comfortable working to deadlines.
- You will be confident building effective relationships with stakeholders across all levels of the organisation.
- You will demonstrate excellent attention to detail and take pride in delivering accurate, high-quality work.
Candidate Eligibility
Candidates must have the right to work in the UK permanently and without any restrictions. We are unable to offer visa sponsorship for this role.
Diversity Statement
At Johnston Carmichael we are committed to diversity, equality and inclusion in the workplace. A copy of this policy will be made available on request. We also welcome applications from individuals who have had time away from paid employment.
HR Coordinator employer: Johnston Carmichael Chartered Accountants and Business Advisers
At Johnston Carmichael, we pride ourselves on being an excellent employer, offering a supportive and inclusive work culture that values diversity and employee growth. As an HR Coordinator in our Edinburgh or Aberdeen office, you will benefit from a collaborative environment where your contributions are recognised, alongside opportunities for professional development and continuous improvement initiatives. Join us to be part of a team that prioritises a positive employee experience and fosters meaningful connections across the organisation.
Contact Details:
Johnston Carmichael Chartered Accountants and Business Advisers Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land HR Coordinator
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Johnston Carmichael Chartered Accountants and Business Advisers!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Johnston Carmichael Chartered Accountants and Business Advisers.
We think you need these skills to ace HR Coordinator
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Johnston Carmichael Chartered Accountants and Business Advisers. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Johnston Carmichael Chartered Accountants and Business Advisers and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Johnston Carmichael Chartered Accountants and Business Advisers. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Johnston Carmichael Chartered Accountants and Business Advisers's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Johnston Carmichael Chartered Accountants and Business Advisers
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Johnston Carmichael Chartered Accountants and Business Advisers.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Johnston Carmichael Chartered Accountants and Business Advisers will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Johnston Carmichael Chartered Accountants and Business Advisers and how you would contribute to adapting HR strategies.
