At a Glance
- Tasks: Support onboarding of clients and ensure accurate company details.
- Company: Join a dynamic team at Johnston Carmichael with a focus on diversity and inclusion.
- Benefits: Enjoy flexible working, supportive learning programmes, and a healthy work-life balance.
- Other info: Perfect for those looking to make an impact while learning in a supportive environment.
- Why this job: Kickstart your career in a role that offers training and growth opportunities.
- Qualifications: No prior experience needed; just bring your initiative and attention to detail.
The predicted salary is between 25000 - 32000 £ per year.
We are looking for a professional to join our Company Secretarial Team. The role is flexible on locations around our JC offices; however, Edinburgh or Glasgow is preferred. As a Company Secretarial Assistant, you’ll play a key role in ensuring a seamless Company Secretarial service working closely with both clients and colleagues. This role offers a diverse range of responsibilities including client service, data management and internal compliance such as engagement letters, AML and billing.
Job Purpose
You will support the onboarding of new clients, reviewing company details to ensure accuracy and smooth integration into our systems. You’ll also monitor the use of our Registered Office services through monthly reporting.
Responsibilities
- Support the onboarding of new clients and review company details for accuracy.
- Monitor the usage of Registered Office services and report monthly.
- Assist with annual Confirmation Statement filings at Companies House, liaising with clients and ensuring deadlines are met.
- Provide support in handling filings at Companies House and maintaining statutory registers using specialised software.
- Identify opportunities to enhance operational efficiency and contribute to internal projects.
Qualifications
- Experience in a company secretarial role is not essential as full training will be given.
- Subject to performance, a willingness to pursue either a Paralegal qualification in Company Law or the CGI Certificate in Company Secretarial and Share Registration Practice is required.
- Initiative and the ability to identify ways to improve operational efficiency.
- Confident communication skills with the ability to positively influence others.
- Excellent attention to detail and willingness to learn.
- Proficiency in Microsoft Office, including Outlook, Word and Excel.
- Demonstrates a flexible and adaptable approach to changing needs and priorities.
Benefits
We offer a range of benefits designed to support a healthy work‑life balance, including flexible and hybrid working arrangements. Supportive learning programmes such as JC Aspire and Leadership Development programmes are also available to help you achieve your personal and professional goals.
EEO Statement
At Johnston Carmichael we are committed to diversity, equality and inclusion in the workplace. A copy of this policy will be made available on request. We also welcome applications from individuals who have had time away from paid employment.
We look forward to hearing from you. If you’re ready to write your success story with us, apply today.
Company Secretarial Assistant employer: Johnston Carmichael Chartered Accountants and Business Advisers
At Johnston Carmichael, we pride ourselves on being an excellent employer, offering a supportive and inclusive work culture that prioritises employee growth and development. With flexible working arrangements and comprehensive training programmes like JC Aspire, our Company Secretarial Assistants can thrive in their roles while enjoying a healthy work-life balance. Located in vibrant cities like Edinburgh or Glasgow, you will be part of a dynamic team dedicated to delivering exceptional client service and operational excellence.
Contact Details:
Johnston Carmichael Chartered Accountants and Business Advisers Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretarial Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Company Secretarial Assistant role. You never know who might have the inside scoop on an opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their services and think about how your skills can contribute to their goals. This will help you stand out as a candidate who’s genuinely interested in joining the team.
✨Tip Number 3
Practice your communication skills! As a Company Secretarial Assistant, you'll need to liaise with clients and colleagues. Role-play common interview questions with a friend to boost your confidence and ensure you can articulate your thoughts clearly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. So, go ahead and submit your application today!
We think you need these skills to ace Company Secretarial Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Company Secretarial Assistant role. Highlight any relevant experience or skills that match the job description, like client service or data management. We want to see how you can fit into our team!
Show Off Your Attention to Detail:Since this role involves a lot of accuracy and compliance, it’s crucial to demonstrate your attention to detail. Use examples from your past experiences where you’ve successfully managed data or ensured accuracy in your work. We love candidates who take pride in their work!
Be Yourself:We’re looking for someone who can communicate confidently and positively influence others. Don’t be afraid to let your personality shine through in your application. Share your passion for learning and improving operational efficiency – we value initiative!
Apply Through Our Website:To make sure your application gets to us directly, apply through our website. It’s the best way to ensure we see your application and can consider you for the role. We can’t wait to hear from you!
How to prepare for a job interview at Johnston Carmichael Chartered Accountants and Business Advisers
✨Know Your Company Secretarial Basics
Before the interview, brush up on the fundamentals of company secretarial work. Familiarise yourself with key terms like AML, Confirmation Statements, and statutory registers. This will show your potential employer that you're serious about the role and ready to hit the ground running.
✨Demonstrate Attention to Detail
Since this role requires a keen eye for detail, prepare examples from your past experiences where you successfully managed data or ensured accuracy in documentation. Highlighting these instances will help convey your suitability for the position.
✨Show Your Initiative
Think of ways you could improve operational efficiency in a company secretarial context. Be ready to discuss any ideas you have during the interview. This will demonstrate your proactive mindset and willingness to contribute positively to the team.
✨Practice Confident Communication
As you'll be liaising with clients and colleagues, practice articulating your thoughts clearly and confidently. Consider doing mock interviews with friends or family to refine your communication skills and ensure you can positively influence others during the actual interview.
