At a Glance
- Tasks: Provide high-level support to the General Manager and manage executive operations.
- Company: Join a leading global healthcare company with a focus on innovation.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Opportunity for career growth and collaboration with senior leaders.
- Why this job: Be at the heart of decision-making and make a real impact in healthcare.
- Qualifications: 5+ years in executive administration with strong organisational skills.
The predicted salary is between 40000 - 50000 £ per year.
This role provides high-level executive administrative support to the General Manager, Surgery UK & Ireland, as well as providing comprehensive operations support to Surgery J&J UKI Teams based in the Pinewood Campus and at the new Maidenhead site from Oct 2026.
Key Responsibilities
- Provide day-to-day executive support to the General Manager, J&J Surgery UK & Ireland including complex diary management, prioritisation of requests, and determination of appropriate courses of action.
- Coordinate RLT /LT meetings when held within the region, including venue sourcing (internal/external), contracting, agency engagement, travel logistics, invitations, and attendee tracking.
- Manage executive travel coordination and expense reporting.
- Provide office management support as required, including visa coordination and administrative compliance tasks.
- Act as a trusted liaison between senior leaders, internal stakeholders, and external partners across the global J&J network.
- Prepare correspondence, presentations, reports, and other business documentation in multiple formats with a high degree of accuracy and discretion.
- Manage the business calendar, master calendars, and governance documentation.
- Support ad hoc strategic projects as required by the GM and leadership teams.
- Photocopying/Binding presentations for MedTech Prof Ed teams, RSM and Sales Teams and distribute accordingly via DHL or Royal Mail.
- Maintain a good standard of housekeeping in the office environment and rectify and raise any facilities requests.
- Adhere to the company's procedures as detailed in the SOPs with regards to financial and processes.
- Work on J&J Emarketplace Ariba Buying Platform and associated platforms.
- Raise Purchase Orders/resolving queries/goods receipting.
- Liaise with PO requesters ensuring all correct information is provided to enter onto Emarketplace.
- Liaise with suppliers.
- Manage Monthly Accrual System.
- Support PMOs with IVQA PO requests and reconciling timesheets once approved by Hiring Manager.
- Make the necessary arrangements for any new starters with support with inductions and office tour to ensuring all hardware etc is ordered, working with various departments to support the new starters.
- Provide cover for other admins within the Shared Admin Team as and when requested by Line Manager.
- Attend internal and external meetings as and when required.
- Co-ordinate departmental records retention day in accordance with company policy and Procedures.
Qualifications and Experience
- Minimum 5 years’ experience in Executive Administration, Event Management, Office Management, or a closely related role.
- Proven experience supporting senior executives, ideally within a global, matrixed organisation.
- Demonstrated experience leading large-scale, high-profile corporate events.
Skills & Competencies
- Exceptional organisational and prioritisation skills with the ability to manage multiple projects simultaneously.
- High attention to detail, ensuring accuracy, timeliness, and quality of all deliverables.
- Strong interpersonal skills with the ability to communicate effectively at all levels, including senior leadership and external partners.
- Professionalism, discretion, sound judgment, and a high degree of accountability.
- Ability to respond agilely to last-minute changes with a strong sense of urgency and a 'can-do' mindset.
- Excellent written and verbal communication skills.
- Advanced proficiency in Outlook, Word, Excel, and PowerPoint.
PA to General Manager & Leadership Team Administrator in Wokingham employer: Johnson & Johnson
At Johnson & Johnson, we pride ourselves on being an exceptional employer, offering a dynamic work environment at our Pinewood Campus and the new Maidenhead site. Our culture fosters collaboration and innovation, providing employees with ample opportunities for professional growth and development while supporting a healthy work-life balance. With comprehensive benefits and a commitment to employee well-being, we empower our team members to thrive in their roles and contribute meaningfully to our mission of improving health outcomes across the UK and Ireland.
StudySmarter Expert Advice🤫
We think this is how you could land PA to General Manager & Leadership Team Administrator in Wokingham
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We recommend practising common interview questions and tailoring your answers to highlight your experience in executive administration and event management.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. We suggest mentioning something specific from the interview to make it personal.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace PA to General Manager & Leadership Team Administrator in Wokingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of PA to General Manager. Highlight your experience in executive administration and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and ability to support senior executives, just like we need.
Showcase Your Skills:In your application, don’t forget to showcase your exceptional organisational and prioritisation skills. Give examples of how you've managed multiple projects or events successfully. We love seeing those 'can-do' attitudes!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Johnson & Johnson
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and qualifications required for the PA to General Manager role. This will help you tailor your answers and demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Given the emphasis on executive support and complex diary management, be prepared to discuss specific examples of how you've successfully managed multiple projects or events in the past. Highlight your attention to detail and ability to prioritise tasks effectively.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and adaptability. Think of scenarios where you had to respond to last-minute changes or manage conflicting priorities. Practising these responses will help you convey your 'can-do' mindset confidently.
✨Communicate Effectively
Since this role involves liaising with senior leaders and external partners, practice articulating your thoughts clearly and professionally. Use examples from your past experiences to illustrate your strong interpersonal skills and ability to communicate at all levels.
