At a Glance
- Tasks: Provide high-level executive support and manage operations for the Surgery team.
- Company: Join Johnson & Johnson, a leader in healthcare innovation and inclusivity.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Other info: Dynamic work environment with opportunities to support global healthcare initiatives.
- Why this job: Make a real impact on healthcare solutions and improve patient outcomes.
- Qualifications: 5+ years in executive administration with strong organisational and communication skills.
The predicted salary is between 40000 - 50000 £ per year.
This job is with Johnson & Johnson, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.
As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.
Job Function: Business Support
Job Sub Function: Administration & Secretarial
Job Category: Business Enablement/Support
All Job Posting Locations: Wokingham, Berkshire, United Kingdom
Position Overview: This role provides high-level executive administrative support to the General Manager, Surgery UK & Ireland, as well as providing comprehensive operations support to Surgery J&J UKI Teams based in the Pinewood Campus and at the new Maidenhead site from Oct 2026.
Principal Accountabilities:
- Provide day-to-day executive support to the General Manager, J&J Surgery UK & Ireland including complex diary management, prioritisation of requests, and determination of appropriate courses of action.
- Coordinate RLT /LT meetings when held within the region, including venue sourcing (internal/external), contracting, agency engagement, travel logistics, invitations, and attendee tracking.
- Manage executive travel coordination and expense reporting.
- Provide office management support as required, including visa coordination and administrative compliance tasks.
- Act as a trusted liaison between senior leaders, internal stakeholders, and external partners across the global J&J network.
- Prepare correspondence, presentations, reports, and other business documentation in multiple formats with a high degree of accuracy and discretion.
- Manage the business calendar, master calendars, and governance documentation.
- Support ad hoc strategic projects as required by the GM and leadership teams.
- Photocopying/Binding presentations for MedTech Prof Ed teams, RSM and Sales Teams and distribute accordingly via DHL or Royal Mail.
- Maintain a good standard of housekeeping in the office environment and rectify and raise any facilities requests.
- Adhere to the company's procedures as detailed in the SOP's with regards to financial and processes.
- Make the necessary arrangements for any new starters with support with inductions and office tour to ensuring all hardware etc is ordered, working with various departments to support the new starters.
- Provide cover for other admins within the Shared Admin Team as and when requested by Line Manager.
- Attend internal and external meetings as and when required.
- Co-ordinate departmental records retention day in accordance with company policy and Procedures.
Qualifications And Experience:
- Minimum 5 years' experience in Executive Administration, Event Management, Office Management, or a closely related role.
- Proven experience supporting senior executives, ideally within a global, matrixed organisation.
- Demonstrated experience leading large-scale, high-profile corporate events.
Skills & Competencies:
- Exceptional organisational and prioritisation skills with the ability to manage multiple projects simultaneously.
- High attention to detail, ensuring accuracy, timeliness, and quality of all deliverables.
- Strong interpersonal skills with the ability to communicate effectively at all levels, including senior leadership and external partners.
- Professionalism, discretion, sound judgment, and a high degree of accountability.
- Ability to respond agilely to last-minute changes with a strong sense of urgency and a 'can-do' mindset.
- Excellent written and verbal communication skills.
- Advanced proficiency in Outlook, Word, Excel, and PowerPoint.
PA to General Manager J&J Surgery & Leadership Team Administrator in Wokingham employer: Johnson & Johnson
At Johnson & Johnson, we pride ourselves on being an inclusive employer that values diversity and fosters a supportive work culture. Our Wokingham location offers employees the opportunity to contribute to groundbreaking healthcare innovations while enjoying comprehensive benefits and professional growth opportunities. Join us in making a meaningful impact on health for humanity, all within a collaborative environment that encourages personal and professional development.
StudySmarter Expert Advice🤫
We think this is how you could land PA to General Manager J&J Surgery & Leadership Team Administrator in Wokingham
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Johnson & Johnson on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching J&J's latest innovations in surgery and MedTech. Show them you're not just interested in the role but also passionate about their mission to improve health for humanity.
✨Tip Number 3
Practice your responses to common interview questions, especially around executive support and project management. We want you to sound confident and ready to tackle any challenge they throw your way!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can leave a lasting impression. And remember, apply through our website for the best chance!
We think you need these skills to ace PA to General Manager J&J Surgery & Leadership Team Administrator in Wokingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of PA to the General Manager. Highlight your experience in executive administration and any relevant skills that match the job description. We want to see how your unique talents can contribute to our mission!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about improving surgical possibilities and how your background aligns with our values at Johnson & Johnson. Let us know what makes you the perfect fit for our team.
Showcase Your Organisational Skills:Since this role involves complex diary management and coordinating meetings, be sure to highlight your organisational skills. Share examples of how you've successfully managed multiple projects or events in the past. We love a good story!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our innovative team at Johnson & Johnson.
How to prepare for a job interview at Johnson & Johnson
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the PA to General Manager role. Familiarise yourself with the key tasks like diary management, meeting coordination, and travel logistics. This will help you demonstrate your knowledge and show how your experience aligns with what they need.
✨Showcase Your Organisational Skills
Given the nature of this role, it's crucial to highlight your exceptional organisational skills. Prepare examples from your past experiences where you successfully managed multiple projects or events simultaneously. This will illustrate your ability to handle the demands of a fast-paced environment.
✨Communicate Effectively
Strong communication is key in this position. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you've effectively communicated with senior leaders and external partners in previous roles, as this will be vital for building relationships at Johnson & Johnson.
✨Emphasise Your Adaptability
The job description mentions the need for agility in responding to last-minute changes. Prepare to share specific instances where you've had to adapt quickly to unexpected situations. This will demonstrate your 'can-do' mindset and readiness to thrive in a dynamic work environment.
