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- Tasks: Support the Director of Marketing with scheduling, event planning, and travel arrangements.
- Company: Join Johnson & Johnson, a leader in healthcare innovation dedicated to improving lives.
- Benefits: Enjoy flexible work options with 1-2 days remote and corporate perks.
- Why this job: Be part of a team that develops life-saving treatments and makes a real impact on health.
- Qualifications: High School diploma required; 5 years of experience in administrative support preferred.
- Other info: Inclusive hiring practices ensure all qualified candidates are considered.
The predicted salary is between 21600 - 36000 £ per year.
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com
Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
Horsham, Pennsylvania, United States of America
Job Description:
Johnson & Johnson is recruiting for a Sr. Administrative Assistant to join our US Medical Affairs Immunology team located in Horsham, PA.
Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week
About Innovative Medicine
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.
Learn more at https://www.jnj.com/innovative-medicine
The Sr. Administrative Assistant will provide comprehensive administrative support to the Director of Marketing, Icotrokinra, Dermatology TA as well as support for the key launch initiatives associated with Icotrokinra and support of several field-based teams. Activities will include scheduling and prioritizing internal/external meetings, event planning/execution, travel arrangements, expense reports, limited document management, collaboration across the field teams and franchise. Critical capabilities include flexibility, approachability, advanced organizational skills and proactivity. May perform other duties as assigned.
Major Duties & Responsibilities
- Maintain complex and highly fluid calendars, scheduling and prioritizing internal/external meetings
- Schedule and manage on and off-site meeting and event planning
- Ensure preparation and validation of expense reports
- Make and manage travel arrangements
- Coordinate recruiting activities and manage employee onboarding, off boarding and other employee transitions
- Manage certain procurement workflows (e.g., contracts, check requisitions, PO management)
- Create and maintain org charts, distribution and team lists
- Support varied launch projects
- Collaborate and align with broader Immunology administrative staff
- May perform other duties as assigned
Other Duties to provide support:
- Marketing and Field Communications
- Special projects tied to Launch
- Key Congress, Steering Committee, and KOL event planning and coordination
- Field engagement activities
- Team culture-building initiatives
Requirements:
- Minimum of a High School diploma is required, advanced education or training highly preferred
- Minimum of 5 years of experience in business supporting scientific/medical and or business leaders and teams
- Self-starter with a strong sense of ownership and team involvement is required
- Excellent interpersonal skills and the ability to collaboration across teams is required
- Strong organizational skills and the ability to successfully prioritize and provide accurate follow up regarding business issues and correspondence is required
- Act with sense of urgency while demonstrating a high degree of professionalism and confidentiality is required
- The ability to manage complexity and adapt in a fast-paced environment is required
- Proficiency in Microsoft Office Suite, SharePoint, MS Teams, ZOOM required
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.
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Sr. Administrative Assistant employer: Johnson & Johnson
Contact Detail:
Johnson & Johnson Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sr. Administrative Assistant
✨Tip Number 1
Familiarise yourself with Johnson & Johnson's mission and values. Understanding their commitment to healthcare innovation will help you align your responses during interviews, showcasing how your skills and experiences can contribute to their goals.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed complex calendars or coordinated events in previous roles. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Tip Number 3
Network with current or former employees of Johnson & Johnson on platforms like LinkedIn. Engaging with them can provide insights into the company culture and expectations, which can be invaluable during your interview.
✨Tip Number 4
Prepare to discuss your experience with Microsoft Office Suite and other relevant tools. Being able to articulate your proficiency and how you've used these tools to enhance productivity will set you apart from other candidates.
We think you need these skills to ace Sr. Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Sr. Administrative Assistant role. Emphasise your organisational skills, ability to manage complex calendars, and any experience in supporting medical or scientific teams.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of Johnson & Johnson's mission in healthcare innovation. Mention specific examples from your past roles that demonstrate your proactive approach and ability to handle multiple tasks effectively.
Highlight Key Skills: In your application, clearly outline your proficiency in Microsoft Office Suite, SharePoint, MS Teams, and ZOOM. These are essential tools for the role, so make sure to provide examples of how you've used them in previous positions.
Showcase Flexibility and Professionalism: Given the nature of the role, it's important to convey your flexibility and professionalism. Include examples of how you've successfully adapted to changing priorities in fast-paced environments and maintained confidentiality in your work.
How to prepare for a job interview at Johnson & Johnson
✨Showcase Your Organisational Skills
As a Sr. Administrative Assistant, you'll need to demonstrate your advanced organisational skills. Be prepared to discuss specific examples of how you've managed complex calendars or coordinated events in the past.
✨Emphasise Flexibility and Proactivity
Johnson & Johnson values flexibility and proactivity. Share instances where you've adapted to changing priorities or taken the initiative to solve problems before they escalated.
✨Highlight Your Interpersonal Skills
Strong interpersonal skills are crucial for this role. Be ready to talk about how you've successfully collaborated with diverse teams and built relationships in previous positions.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your ability to handle complexity and urgency. Think of examples where you had to manage multiple tasks under pressure and how you prioritised effectively.