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For Companies At a Glance
- Tasks: Support executive leadership by managing calendars, travel, and communications.
- Company: Join Johnson & Johnson, a leader in healthcare innovation dedicated to improving lives.
- Benefits: Enjoy a dynamic work environment with opportunities for personal and professional growth.
- Why this job: Be part of a mission-driven team making a real difference in global health.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Office required.
- Other info: Engage with a global network and contribute to impactful initiatives.
The predicted salary is between 36000 - 60000 £ per year.
At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at https://www.jnj.com
Job Function
Business Support
Job Sub Function
Administration & Secretarial
Job Category
Business Enablement/Support
All Job Posting Locations:
High Wycombe, Buckinghamshire, United Kingdom
Job Description
About Innovative Medicine
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.
Learn more at https://www.jnj.com/innovative-medicine
Johnson & Johnson is currently seeking a Lead Administrative Assistant to join our team of Global Clinical Operations organization, Business Operations, Centralized Admin Team, Executive Support CoE to be based in High Wycombe, UK.
Global Clinical Operations plays a vital role in this mission, supporting the journey to bring medicines to patients and make a real difference in their lives. Join our team and be part of a global organization dedicated to innovation, impactful initiatives, and creating a healthier future.
Are you an organized, proactive, and dependable professional with proven experience supporting executive leadership?
Johnson & Johnson’s GCO is seeking a dedicated Lead Administrative Assistant to provide top-tier support to our Vice President and a key director.
In this dynamic position, you will be the backbone supporting our leadership team by managing complex calendars, coordinating domestic and international travel, preparing key documentation, and facilitating smooth operations across multiple projects and teams. Your attention to detail, confidentiality, and ability to prioritize will be integral to your success.
Additionally, you will have the opportunity to engage with peers from around the world and contribute to central administrative activities within the Centralized Admin Network (CAN).
Key Responsibilities
- Manage the Vice President and one director\’s complex, dynamic calendars, coordinating meetings and appointments across multiple time zones to optimize their schedules.
- Arrange domestic and international travel, including itineraries, hotel bookings, visas, and transfers, with keen attention to detail and discretion.
- Prepare, reconcile, and submit monthly expense reports efficiently.
- Facilitate clear and professional email communications to streamline operations and promote collaboration.
- Handle confidential information with discretion, maintaining secure files and proactively addressing time-sensitive issues with appropriate follow-up.
- Support leadership meetings by preparing agendas, gathering pre-read materials, and capturing action items.
- Coordinate end-to-end in-person and virtual company events, ensuring seamless execution.
- Assist with additional responsibilities such as supporting local community communications and events as needed.
Qualifications Required
- Exceptional time management and organizational skills; proactive multitasker who excels under pressure.
- Meticulous attention to detail, delivering high-quality work consistently.
- Independent problem solver; assertive, creative, and courageous in addressing challenges.
- Strong interpersonal and communication skills, skilled at collaborating with stakeholders at all levels.
- Quick learner, eager to acquire new skills, tools, and knowledge.
- Reliable, trustworthy, and energetically positive.
- Demonstrates Johnson & Johnson’s Leadership Imperatives and Credo in all interactions.
- Proficient in Microsoft Office Suite, SharePoint, Teams, Zoom, and other collaboration tools for effective project management and communication.
Join us at Johnson & Johnson, where you can thrive both professionally and personally while contributing to the journey of delivering critical medicines to patients! #J-18808-Ljbffr
Lead Administrative Assistant – Global Clinical Operations employer: Johnson & Johnson Innovative Medicine
Contact Detail:
Johnson & Johnson Innovative Medicine Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Lead Administrative Assistant – Global Clinical Operations
✨Tip Number 1
Familiarise yourself with Johnson & Johnson's mission and values. Understanding their commitment to healthcare innovation will help you align your responses during interviews and demonstrate your passion for their work.
✨Tip Number 2
Network with current or former employees of Johnson & Johnson, especially those in administrative roles. They can provide valuable insights into the company culture and expectations, which can be beneficial during your application process.
✨Tip Number 3
Highlight your experience with complex calendar management and travel coordination in your discussions. Be prepared to share specific examples of how you've successfully managed similar tasks in previous roles.
✨Tip Number 4
Demonstrate your proficiency with Microsoft Office Suite and other collaboration tools by discussing any relevant projects where you utilised these skills effectively. This will show that you're ready to hit the ground running.
We think you need these skills to ace Lead Administrative Assistant – Global Clinical Operations
Some tips for your application 🫡
Understand the Role: Before applying, take the time to thoroughly understand the responsibilities and qualifications required for the Lead Administrative Assistant position. Tailor your application to highlight how your skills and experiences align with these requirements.
Craft a Compelling CV: Ensure your CV is well-structured and highlights relevant experience in administrative support, particularly in managing complex calendars and coordinating travel. Use bullet points for clarity and focus on achievements that demonstrate your attention to detail and organisational skills.
Write a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Provide specific examples of how you have successfully managed similar responsibilities in the past, such as handling confidential information or coordinating events, to showcase your suitability for the position.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the role you are applying for.
How to prepare for a job interview at Johnson & Johnson Innovative Medicine
✨Showcase Your Organisational Skills
As a Lead Administrative Assistant, your ability to manage complex calendars and coordinate travel is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules or events in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Discretion and Confidentiality
Handling confidential information is a key part of this role. During the interview, emphasise your experience in managing sensitive data and maintaining confidentiality. Share instances where you had to exercise discretion and how you approached those situations.
✨Highlight Your Communication Skills
Strong interpersonal and communication skills are essential for this position. Be ready to provide examples of how you've effectively communicated with various stakeholders, whether through email, meetings, or presentations. This will show your ability to facilitate collaboration across teams.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about challenges you've faced in previous roles and how you overcame them. This will demonstrate your independent thinking and assertiveness, which are important traits for the role.
