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- Tasks: Support the VP of Medical Affairs with calendar management, meeting coordination, and event planning.
- Company: Join Johnson & Johnson, a leader in healthcare innovation dedicated to improving lives worldwide.
- Benefits: Enjoy flexible work options, including remote days, and a collaborative team environment.
- Why this job: Be part of a mission-driven company that impacts health and develops life-saving treatments.
- Qualifications: High School diploma and 4 years of admin experience, preferably in pharma; strong Microsoft Office skills required.
- Other info: This role may require up to 10% travel and offers opportunities for professional growth.
The predicted salary is between 36000 - 60000 £ per year.
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com
Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
Horsham, Pennsylvania, United States of America
Job Description:
Johnson & Johnson is currently seeking a Senior Administrative Assistant to join our team located in Horsham, PA. This position may require up to 10% travel.
Per our J&J Flex Policy, the expectation for this position is to work in the Horsham, PA office 3-4 days per week and work from home 1-2 days per week.
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.
Learn more at https://www.jnj.com/innovative-medicine
The Senior Administrative Assistant will provide high-level administrative support to the Vice President of Medical Affairs for Derm/Rheum. This role requires a highly organized, self-motivated individual capable of thriving in a fast-paced, complex environment. Responsibilities include comprehensive calendar management, internal and external meeting coordination, event planning and execution, travel arrangements, expense reporting, and document management.
The Senior Administrative Assistant will collaborate across the franchise and occasionally support other administrative staff within Medical Affairs. Critical capabilities include advanced organizational skills, flexibility, approachability, and proactivity. Additional duties may be assigned as needed.
Key Responsibilities:
- Provide direct administrative support to the Vice President, including calendar management, travel coordination, and expense processing.
- Lead planning and execution of large department meetings/events, leadership team activities, and external events.
- Coordinate recruiting activities and support the onboarding/transition process for new team members.
- Maintain department materials, such as organization charts, distribution lists, and conference rooms. Manage related repositories, including SharePoint.
- Utilize HR systems, productivity tools, and portal technology (e.g., Workday, SharePoint, ZOOM, MS Teams, Our Source, IRIS). Familiarity with Ariba/eMarketplace, Aravo, and Totality is preferred but not required.
- Collaborate with franchise teams and other administrative staff to ensure smooth operations across the organization.
Qualifications:
Required:
- A minimum of a High School diploma
- A minimum of 4 years of administrative experience, preferably within the pharmaceutical industry, supporting scientific/medical teams.
- Expert proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.
- Strong proficiency with productivity tools and portal technologies such as Workday, OUR SOURCE, MS Teams, Zoom, and SharePoint.
- Excellent verbal and written communication skills, paired with exceptional interpersonal abilities.
- Meticulous attention to detail, coupled with strong organizational skills.
- A sense of urgency and a high degree of professionalism are required.
- Proven experience interacting with senior-level management while maintaining confidentiality.
- Ability to prioritize effectively and ensure accurate follow-up on all issues and correspondence.
- Self-starter with a strong sense of ownership and proactive involvement.
- Demonstrated ability to manage complexity, work independently, and adapt in a fast-paced environment.
Preferred:
- Associate’s degree
- Bachelor’s degree
- Experience with Microsoft One Note, IRIS, and Ariba
This job posting is anticipated to close on 8/21/2025.
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.
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Senior Administrative Assistant employer: Johnson & Johnson
Contact Detail:
Johnson & Johnson Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Administrative Assistant
✨Tip Number 1
Familiarise yourself with Johnson & Johnson's mission and values. Understanding their commitment to healthcare innovation will help you align your responses during interviews, showcasing how your skills can contribute to their goals.
✨Tip Number 2
Highlight your experience in managing complex calendars and coordinating events. Be prepared to discuss specific examples of how you've successfully handled similar responsibilities in fast-paced environments.
✨Tip Number 3
Demonstrate your proficiency with the tools mentioned in the job description, such as Microsoft Outlook, SharePoint, and Zoom. If you have experience with any additional tools like Ariba or IRIS, make sure to mention that as well.
✨Tip Number 4
Prepare to discuss your approach to maintaining confidentiality and professionalism when interacting with senior management. This is crucial for the role, so having concrete examples ready will strengthen your application.
We think you need these skills to ace Senior Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, particularly in the pharmaceutical industry. Emphasise your proficiency with Microsoft Office and any experience with productivity tools mentioned in the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to thrive in fast-paced environments. Mention specific examples of how you've successfully managed complex calendars or coordinated large events in previous roles.
Highlight Key Skills: In your application, clearly outline your communication skills and attention to detail. Provide examples of how you've interacted with senior management and maintained confidentiality in past positions.
Follow Application Instructions: Ensure you follow all application instructions provided by Johnson & Johnson. This includes submitting all required documents and adhering to any specified formats or guidelines.
How to prepare for a job interview at Johnson & Johnson
✨Showcase Your Organisational Skills
As a Senior Administrative Assistant, your ability to manage calendars and coordinate meetings is crucial. Be prepared to discuss specific examples of how you've successfully organised complex schedules or events in the past.
✨Demonstrate Proactivity
Johnson & Johnson values self-starters who take initiative. Share instances where you anticipated needs or solved problems before they arose, showcasing your proactive approach to administrative tasks.
✨Familiarise Yourself with Relevant Tools
Make sure you're comfortable with the productivity tools mentioned in the job description, such as Microsoft Outlook, SharePoint, and Zoom. If you have experience with any additional tools like Ariba or IRIS, be ready to highlight that too.
✨Communicate Effectively
Excellent verbal and written communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and prepare to discuss how you've effectively communicated with senior management in previous roles.
