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- Tasks: Join our team to manage finances and support our growing family business.
- Company: Established family-run pharmacy with a friendly and supportive culture.
- Benefits: Competitive salary, generous leave, pension scheme, and staff discounts.
- Why this job: Make a real impact in a thriving business while developing your finance skills.
- Qualifications: Experience in finance/accounts/payroll; AAT qualification preferred but not essential.
- Other info: Flexible part-time hours with opportunities for career growth.
The predicted salary is between 28000 - 35000 £ per year.
An exciting opportunity to join our growing team and developing family run business. John Ware Pharmacies, Head Office in Minehead; has been established since 1984 with currently 12 branches and 90 employees. The company and its property based subsidiaries are healthy and expanding. We are looking for a motivated, astute individual who will show initiative and assist with the financial system of the business and its subsidiaries. Training will be provided on the current systems but new ideas/procedures would be welcomed.
You will be an experienced Finance/Accounts/Payroll Administrator, ideally with experience of similar exposure within an owner managed business. You will report directly to the owner and senior managers and maintain strong, close working relations with them.
Candidates will ideally, though not essentially, hold a full AAT qualification. Those that have relevant experience will also be considered. The company utilises SAGE, DEXT, Payroll and MS Office so good experience in those packages also is essential.
Working 16-20hrs a week over 2-3 days – flexible for the right candidate.
Main Duties (but not limited to)
- Purchase ledger -Entering of purchase invoices onto Sage (matching to delivery note and investigating any issues), coding correctly entered onto sage, reconciling supplier accounts to supplier statements and dealing with supplier account queries.
- Sales ledger – Raising customer invoices, credit control including chasing overdue money via phone, email and letter, and dealing with account queries.
- Allocating payments/receipts and bank reconciliation, payment queries, preparing and managing regular payment runs to suppliers via BACs, as well as ad hoc supplier/client payments.
- Processing staff timesheet, check holiday and sickness records before forwarding onto the accountants.
- Processing payments of staff wages and PAYE, as well as assist with pensions payroll, P45s, end of year returns and P60\’s.
- Prepare and submit the companies VAT return
- Update and complete business contracts such as insurances, memberships, loans, vehicle rental, fire & security…this list is not exhausted.
- Month-end, Year-end accounts preparation and credit card reconciliations
- Deal with all telephone enquiries from fellow members of staff, customers, suppliers in a helpful and efficient manner
- General Accounts Administration and Clerical duties including filing and archiving
Further Duties (but not limited to)
- Administrative duties to support businesses associated within the Bahadur group, including the director and subsidiaries.
- Assemble information for the personal tax return of director
- Fielding general enquiries in association with properties within the group
- Information gathering and processing financial applications for properties within the group.
Skills and Abilities
- Advantageous; an accounting qualification – AAT, Degree, NVQ\’s or Diploma\’s.
- MS Word/MS Excel-Intermediate Level and Outlook
- Strong numerical and accuracy skills
- Two years+ Experience with working on Sage / Xero
- Excellent time management skills
- Good telephone manner & excellent communication skills
- Adhering to confidentiality and non-disclosure
- Ability to multitask and prioritise each day
- Ability to work under pressure and have a \’Can Do\’ attitude
- A conscientious character who will always work and have the best interests of the
company at heart.
Benefits
- Competitive salary (£28,000 – £35,000 PA (Pro Rota) depending on experience).
- Enhanced Annual Leave with Length of Service (up to 7 weeks)
- Discretionary profit-led annual bonus scheme.
- Company pension scheme.
- Staff discounts.
Due to the high volume of interest, if you have not heard back within two weeks then your application has been unsuccessful on this occasion.
Job Types: Part-time, Permanent
Pay: £28,000.00-£40,000.00 per year
Benefits:
- Company pension
- Employee discount
- On-site parking
Education:
- Certificate of Higher Education (preferred)
Experience:
- Payroll: 2 years (preferred)
- Accounting software: 2 years (preferred)
Work Location: In person
Finance Administrator employer: John Ware Ltd
Contact Detail:
John Ware Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who might know someone at John Ware Pharmacies. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of SAGE and other software mentioned in the job description. We want you to feel confident showing off your skills and how you can bring new ideas to the table!
✨Tip Number 3
Don’t just wait for the job to come to you! Apply through our website and make sure to follow up with a quick email. It shows initiative and keeps you on their radar.
✨Tip Number 4
Show your personality during the interview! John Ware Pharmacies is a family-run business, so they’ll appreciate someone who can fit into their culture. Be yourself and let your enthusiasm shine through!
We think you need these skills to ace Finance Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Finance Administrator role. Highlight your experience with SAGE, DEXT, and payroll systems, as well as any relevant qualifications like AAT. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about joining our family-run business and how you can contribute to our financial systems. Keep it friendly and professional – we love a personal touch!
Showcase Your Initiative: We’re looking for someone who can bring new ideas to the table. In your application, mention any past experiences where you’ve improved processes or introduced new procedures. This will show us that you’re proactive and ready to make an impact!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our company and what we stand for.
How to prepare for a job interview at John Ware Ltd
✨Know Your Numbers
Brush up on your financial knowledge, especially around purchase and sales ledgers. Be ready to discuss your experience with SAGE and how you've handled invoicing or reconciliations in the past. This will show that you’re not just familiar with the software but also understand the underlying processes.
✨Show Initiative
Since the company welcomes new ideas and procedures, think of a few suggestions you could bring to the table. Whether it’s a more efficient way to handle payroll or a new method for tracking expenses, demonstrating your proactive mindset can set you apart from other candidates.
✨Communicate Clearly
With strong communication skills being essential, practice explaining complex financial concepts in simple terms. You might be asked to describe how you would handle a supplier query or explain a financial process to a colleague, so clarity is key!
✨Be Flexible and Adaptable
The role requires working 16-20 hours over 2-3 days, so be prepared to discuss your availability and how you can adapt to the company's needs. Highlight any previous experiences where you successfully managed multiple tasks or adjusted to changing priorities.
