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For Companies At a Glance
- Tasks: Manage project documents and provide training to teams using innovative digital tools.
- Company: Join John Sisk & Son, a leader in infrastructure with a people-first culture.
- Benefits: Enjoy competitive salary, 26+ days leave, and an excellent benefits package.
- Why this job: Make a real impact by managing vital project information and supporting diverse teams.
- Qualifications: Experience with document management systems and strong communication skills required.
- Other info: Be part of a dynamic team with limitless career growth opportunities.
The predicted salary is between 36000 - 60000 £ per year.
Overview
John Sisk & Son are looking for a Document Controller to join our team and be part of our Sisk Infrastructure Business Unit. The Document Controller will manage the Project Document Management system and digital field tool, implementing information management strategy and providing training and support to the project teams and end users.
Responsibilities
- Manage and host Dalux training sessions for new users within the project team, either with groups or on an individual basis
- Act as main point of contact for support and coaching of project users of Dalux, including third parties such as client teams, designers, subcontractors
- Develop project file naming protocols with information systems manager and project team, in line with DPD protocols
- Develop workflows alongside ISM, and manage throughout project lifecycle, with direction from the project team, in line with DPD procedures
- Creation of forms, tasks, etc on DFT (FV) in line with DPD procedures and site requirements
- Configuration and implementation of change control processes within the CDE
- Validation, checking and curating of all incoming and outgoing project documentation to the CDE including receipt, classification, verification, registry, distribution, and retrieval
- Configuration and preparation of status reports on workflows, sample submissions, TQs, RFIs and other reportable data
- Preparation and configuration of distribution matrices in compliance with project requirements
- Establishment and maintenance of central site files, uncontrolled drawings, and registers
- Collation of operation and maintenance, health and safety, quality, environmental, BCAR files
- Attend meetings to allow engagement of team and stakeholders
Experience
- Experience of working on projects with large volumes of data and information from various sources
- Advanced experience of a CDE and DFT
- Experience using Dalux system
- Ability to effectively communicate with, and educate all stakeholders in the DPD protocols, ensuring the protocols are strictly adhered to
- Experience of dealing with multidisciplinary design teams and client teams
- Experience of dealing with the sub-contractors and the wider supply chain
- Comprehension of naming conventions to ISO 19650
- Experience on projects over £30,000
Qualifications
- Advanced user of Microsoft Office suite
- Understanding of BS 1192 and PAS 1192, or ISO 19650
- Advanced user of Dalux, or similar platforms
Additional Information
- Competitive salary
- 26+ days annual leave
- Excellent Benefits Package
- And much more!
Our people are at the heart of our success and our proposition to them is work with purpose, have time for life, build a career with no limits and surround yourself with great people.
Our Internal Recruitment Team fulfill all vacancies on a direct basis. Unsolicited contact by unapproved agencies (sharing speculative CVs) will not be accepted and introductory fees will not apply. At Sisk we are committed to attracting and hiring diverse talent into our organisation. We know the confidence gap and imposter phenomenon can get in the way of meeting remarkable candidates. We also know that candidates from underrepresented backgrounds often don\’t apply for roles if they don\’t feel they meet all the criteria. Give your transferable skills the chance to tell the full story. It’s not all about your technical expertise. Don’t hold back, we’d love to hear from you.
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Document Controller employer: John Sisk & Son Ltd
Contact Detail:
John Sisk & Son Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Get to know the Dalux system inside out! Since you'll be managing training sessions, being an expert will not only boost your confidence but also impress the hiring team. Dive into tutorials and practice using the platform to show you’re ready to hit the ground running.
✨Tip Number 2
Network like a pro! Connect with current employees at John Sisk & Son on LinkedIn or attend industry events. This can give you insider info about the company culture and maybe even a referral, which can really help your application stand out.
✨Tip Number 3
Prepare for those interviews by brushing up on your knowledge of ISO 19650 and DPD protocols. Be ready to discuss how you've applied these in past roles. Showing that you understand the technical side will make you a strong candidate.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining the team at John Sisk & Son.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the Document Controller role. Highlight your experience with document management systems and any relevant training you've provided. We want to see how your skills align with what we're looking for!
Showcase Your Communication Skills: Since you'll be the go-to person for support and coaching, it's crucial to demonstrate your ability to communicate effectively. Use examples in your application that show how you've successfully engaged with teams or stakeholders in the past.
Be Specific About Your Experience: When detailing your experience, focus on specific projects where you managed large volumes of data or worked with multidisciplinary teams. We love seeing concrete examples that illustrate your expertise and problem-solving abilities.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at John Sisk & Son Ltd
✨Know Your Tools Inside Out
Make sure you’re well-versed in the Dalux system and any other document management tools mentioned in the job description. Familiarise yourself with their features and functionalities, as you might be asked to demonstrate your knowledge during the interview.
✨Showcase Your Communication Skills
As a Document Controller, you'll need to effectively communicate with various stakeholders. Prepare examples of how you've successfully trained or supported team members in the past, and be ready to discuss your approach to ensuring everyone adheres to DPD protocols.
✨Understand the Project Lifecycle
Brush up on your knowledge of project lifecycles and how document management fits into each phase. Be prepared to discuss how you would develop workflows and manage documentation throughout a project's duration, showcasing your strategic thinking.
✨Prepare for Scenario-Based Questions
Expect questions that put you in hypothetical situations related to document control challenges. Think about how you would handle issues like data discrepancies or stakeholder miscommunication, and be ready to articulate your problem-solving process.
