At a Glance
- Tasks: Support senior leadership by managing diaries, organising meetings, and preparing reports.
- Company: Join a dynamic and forward-thinking educational organisation.
- Benefits: Competitive salary, professional development, and a chance to make an impact.
- Other info: Fast-paced environment with opportunities for growth and development.
- Why this job: Be at the heart of decision-making and shape the future of education.
- Qualifications: Exceptional organisational skills and experience in PA support at a senior level.
The predicted salary is between 31990 - 33934 £ per year.
Location: John Ruskin College (Selsdon) and East Surrey College (Redhill).
Salary: £31,990.44 – £33,934.51 (subject to qualifications, skills and experience).
We are looking for an exceptional Executive PA to support senior leadership across both colleges. This role will play a pivotal role at the centre of decision‑making, helping shape the success of a dynamic and forward‑thinking organisation.
What you’ll do:
- Managing complex executive diaries, balancing strategic and operational priorities
- Support the organisation of meetings, including preparing agendas, collating papers, taking minutes and tracking actions where required
- Preparing high‑quality reports, presentations and meeting papers with precision
- Acting as a professional first point of contact for senior stakeholders and partners
- Coordinating corporation, committee and leadership meetings end‑to‑end
- Taking ownership of executive administrative systems
- Handling confidential information with discretion
- Supporting projects, risk management processes and governance requirements
What we’re looking for:
- Exceptional organisational skills and attention to detail
- Strong communication skills and confidence working with senior stakeholders
- Experience managing complex schedules and high‑level meetings
- Excellent knowledge of IT packages (Excel, Word, PowerPoint, Outlook, Teams, Forms, SharePoint)
- Experience working in a fast‑paced environment with competing priorities and frequent deadlines
- Experience of providing PA support at a senior level, including preparing papers for boards and executive meetings
The successful candidate must have Maths.
EXECUTIVE PA - 1 YEAR FTC in Surrey employer: John Ruskin College
At John Ruskin College and East Surrey College, we pride ourselves on being an exceptional employer that values the contributions of our staff. Our collaborative work culture fosters professional growth and development, offering numerous opportunities for advancement within a supportive environment. Located in the vibrant communities of Selsdon and Redhill, we provide a dynamic workplace where your skills as an Executive PA will be instrumental in shaping the future of education.
StudySmarter Expert Advice🤫
We think this is how you could land EXECUTIVE PA - 1 YEAR FTC in Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through professional groups. Let them know you're on the lookout for an Executive PA role, and who knows? They might just have the inside scoop on opportunities.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to managing complex schedules and high-level meetings. We recommend role-playing with a friend to boost your confidence and refine your responses.
✨Tip Number 3
Showcase your organisational skills in every interaction. Whether it’s during an interview or a networking event, demonstrate how you can juggle multiple tasks and priorities seamlessly. This will make you stand out as the ideal candidate for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace EXECUTIVE PA - 1 YEAR FTC in Surrey
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive PA role. Highlight your organisational skills and experience managing complex schedules, as these are key for us. Use specific examples that showcase your ability to support senior leadership effectively.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your experience with high-level meetings and your knack for handling confidential information with discretion. We want to see your personality come through!
Showcase Your IT Skills:Since we rely heavily on IT packages like Excel, Word, and PowerPoint, make sure to highlight your proficiency in these areas. If you have experience with tools like Teams or SharePoint, don’t forget to mention that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our dynamic team!
How to prepare for a job interview at John Ruskin College
✨Master the Diary Management
Since managing complex executive diaries is a key part of the role, be prepared to discuss your experience with scheduling and prioritising tasks. Bring examples of how you've successfully balanced competing priorities in previous roles.
✨Showcase Your Communication Skills
You'll be acting as a first point of contact for senior stakeholders, so practice articulating your thoughts clearly. Consider preparing a brief presentation on a relevant topic to demonstrate your ability to communicate effectively under pressure.
✨Be Ready for Scenario Questions
Expect questions about handling confidential information and managing high-level meetings. Think of specific scenarios where you’ve had to exercise discretion or manage sensitive situations, and be ready to share those experiences.
✨Familiarise Yourself with IT Tools
As the role requires excellent knowledge of various IT packages, brush up on your skills with Excel, Word, PowerPoint, and Teams. You might be asked to demonstrate your proficiency, so consider doing a quick refresher on any tools you're less familiar with.
